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Indian Air Force Security Equipment Tender 2025 for Single Burner Gas Range & Ice Cube Machine in India - OEM Authorization & DDD Approval 2025

Bid Publish Date

10-Dec-2025, 7:47 am

Bid End Date

03-Jan-2026, 10:00 am

Location

JORHAT , ASSAM

Latest Corrigendum Available

Progress

RA
Issue10-Dec-2025, 7:47 am
Corrigendum31-Dec-2025
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

3

Category

Ice Cube Machine

Bid Type

Two Packet Bid

Key Highlights

  • • Manufacturer Authorization required for OEM/distributor bidding
  • • Detailed Design Drawings approval within 10 days of contract award
  • • Modification list provided within 5 days if drawings need changes
  • • Installation/commissioning to be carried out by OEM-certified personnel
  • • Notional emphasis on not-obsolete products with 5 years residual market life
  • • GST handling: bidder bears GST responsibility; reimbursement as actuals or applicable rate
  • • ND declaration required on bidder letterhead for confidentiality
  • • Optional site visit with costs borne by bidder

Categories 6

COOKING APPLIANCE COOKERY ITEM KITCHEN INSTRUMENT CANTEEN EQUIPMENTS CATERING EQUIPMENTS MACHINE

Tender Overview

The Indian Air Force (Department of Military Affairs) invites bids for security equipment including a Single Burner Gas Range (for Deep Fryer) and an Ice Cube Machine in India. While no BOQ quantity is listed, bids must address the requirement to obtain Detailed Design Drawings approval within 10 days of contract award, followed by a modification list from the buyer within 5 days. Installation and testing must be performed by OEM or OEM-certified resources. Bidder eligibility includes manufacturer or authorized distributor credentials and non-liability for liquidation or bankruptcy. The opportunity requires OEM authorization and NDAs, with site visit as an option. This procurement emphasizes post-award drawing approvals, OEM-led installation, and GST handling as per applicable rates. The scope centers on compliant, in-market products with minimum five-year residual life per the buyer’s terms, using standard vendor documentation and site readiness.

Technical Specifications & Requirements

  • Product names: Single Burner Gas Range (for Deep Fryer), Ice Cube Machine
  • Delivery/implementation: Installation, commissioning, testing by OEM/OEM-certified personnel; site visit optional
  • Design approvals: Detailed Design Drawings due within 10 days of award; buyer to respond with approval or modification list within 5 days; supply must follow approved drawings with modifications
  • Authorization: Manufacturer Authorization required when bidding via authorized distributors; OEM/Original Service Provider details must be provided
  • Compliance: GST considerations handled by bidder; GST reimbursement as actuals or applicable rates, whichever is lower
  • Documentation: NDA, PAN, GSTIN, EFT mandate, cancelled cheque, vendor code documents, and OEM authorization
  • Lifecycle/obsolescence: Part of service delivery must be not obsolete with at least 5 years residual market life; not declared end-of-life by OEM
  • Site conditions: Optional site visit to inform bid preparation and site readiness; costs borne by bidder

Terms, Conditions & Eligibility

  • EMD/Financial: Not specified in the tender data; bidders must ensure financial due diligence and non-liquidation status
  • Qualification: Bidders must be able to demonstrate OEM authorization or be the OEM themselves; non-disclosure agreement required
  • Delivery terms: Delivery schedule linked to drawing approvals; LD not applied for buyer-driven drawing delays
  • Documentation: Must submit PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization details; NDA on bidder letterhead
  • Warranty/Support: Installation and testing conducted by OEM resources; post-delivery support aligned with OEM terms
  • Site/Visit: Optional site inspection with bidder bearing travel costs; on-site entry permitted for evaluation
  • Procurement channel: Emphasis on compliance with buyer-specified drawings and modifications; ensure products are ISI/ISO where applicable

Key Specifications

  • Single Burner Gas Range (for Deep Fryer) and Ice Cube Machine

  • Installation, commissioning and testing by OEM-certified personnel

  • Detailed Design Drawings (DDD) due within 10 days of award

  • Buyer response on drawings within 5 days; modifications required if any

  • Product life requirement: at least 5 years residual market life

  • GST responsibility borne by bidder; reimbursement per actuals or applicable rates

  • Authorized distributor/OEM authorization required

Terms & Conditions

  • Detailed Design Drawings must be approved within 10 days of award

  • Modification list to be provided within 5 days if required

  • Installation to be performed by OEM/OEM-authorized personnel

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actuals or applicable rates; no explicit LD mentioned for drawing delays

Delivery Schedule

Delivery linked to approval of Detailed Design Drawings; delays due to buyer approvals may shift delivery period with no LD

Penalties/Liquidated Damages

No explicit LD; delivery period may be refixed in case of buyer drawing approval delays

Bidder Eligibility

  • Bidders must be OEM or authorized distributors with Manufacturer Authorization

  • Not under liquidation, court receivership, or bankruptcy

  • Must provide PAN, GSTIN, EFT mandate, and NDA

Documents 3

GeM-Bidding-8502273.pdf

Main Document

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Single Burner Gas Range (for Deep Fryer)

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Posted: 3 March 2025
Closed: 7 March 2025
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Single Burner Gas Range (for Deep Fryer)

Osmanabad District Panchayats

OSMANABAD, MAHARASHTRA

Posted: 15 March 2025
Closed: 25 March 2025
GEM

Single Burner Gas Range (for Deep Fryer)

Indian Navy

MUMBAI, MAHARASHTRA

Posted: 10 March 2025
Closed: 13 March 2025
GEM

Single Burner Gas Range (for Deep Fryer)

Indian Navy

MUMBAI, MAHARASHTRA

Posted: 28 June 2025
Closed: 1 July 2025
GEM

Single Burner Gas Range (for Deep Fryer)

Indian Army

LEH, JAMMU & KASHMIR

Posted: 9 August 2025
Closed: 11 August 2025
GEM

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate duly certified by bank

5

OEM Manufacturer Authorization or OEM details for authorized distributor

6

Non-Disclosure Declaration certificate on bidder letterhead

7

Detailed Design Drawings and modifications list (post-award)

8

Site visit acknowledgement (optional)

Corrigendum Updates

3 Updates
#1

Update

31-Dec-2025

Extended Deadline

03-Jan-2026, 10:00 am

Opening Date

03-Jan-2026, 10:30 am

#2

Update

26-Dec-2025

Extended Deadline

31-Dec-2025, 10:00 am

Opening Date

31-Dec-2025, 10:30 am

#3

Update

22-Dec-2025

Extended Deadline

26-Dec-2025, 8:00 pm

Opening Date

26-Dec-2025, 8:30 pm

Reverse Auction Schedule

Completed

Start

24-Jan-2026, 9:00 am

End

27-Jan-2026, 9:00 am

Duration: 72 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1M/S KAMAKHYA ENTERPRISES(MII)   Under PMA Winner ₹3,10,000Item Categories : Single Burner Gas Range (for Deep Fryer),Ice Cube Machine
L2SD VENTURES (MII)   Under PMA₹4,35,500Item Categories : Single Burner Gas Range (for Deep Fryer),Ice Cube Machine

🎉 L1 Winner

M/S KAMAKHYA ENTERPRISES(MII)   Under PMA

Final Price: ₹3,10,000

Frequently Asked Questions

Key insights about ASSAM tender market

How to participate in IAF gas range tender 2025 with OEM authorization

Bidders must be OEM or authorized distributors with Manufacturer Authorization. Prepare PAN, GSTIN, EFT mandate, cancelled cheque, NDA, and OEM authorization. Submit Detailed Design Drawings within 10 days of award and the buyer’s modification list within 5 days. Installation must be by OEM-certified personnel; ensure non-obsolescence of the model for at least 5 years.

What documents are required for IAF ice cube machine tender in India

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, NDA on bidder letterhead, and Detailed Design Drawings with modification list. Site visit documents are optional. Bidder must show non-liquidation status and provide manufacturer-backed installation capability and post-delivery support.

What are the design approval timelines for IAF procurement

Detailed Design Drawings must be submitted within 10 days of contract award. The buyer will approve or provide a modification list within 5 days. Deliveries must align with the approved design; any buyer-driven changes are incorporated into the supply and may affect delivery schedules without LD.

What are the GST terms for IAF tender in India 2025

GST is the bidder’s responsibility; reimbursement will be as actuals or the applicable rate (whichever is lower), not exceeding the quoted GST percentage. Ensure GSTIN validity and timely GST filings in line with procurement terms.

What is required to prove OEM authorization for IAF bid

Provide Manufacturer Authorization or OEM details including name, designation, address, email, and phone. If bidding through an authorized distributor, attach authorization certificate and contact details for OEM. NDA must be submitted on bidder letterhead.

When is site visit optional for the IAF equipment tender

Site visit is optional and at bidder’s discretion; costs are the bidder’s responsibility. If conducted, gather installation site data to inform bid; entries are allowed at consignee premises for evaluation.

What lifecycle requirement must be met for bid items

Bidders must offer products with at least five years residual market life and must confirm the model will not be end-of-life before the five-year period, ensuring ongoing OEM support and availability.

What are the installation responsibilities for IAF procurement

Installation, commissioning, testing, and training (if applicable) must be carried out by OEM or OEM-certified resources or authorized resellers. This ensures adherence to design drawings and performance expectations.