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Adi Dravidar & Tribal Welfare Department Tamil Nadu IT Equipment Tender Chennai TN 2026 – ISO 9001, GST, OEM authorization

Bid Publish Date

27-Feb-2026, 2:29 pm

Bid End Date

09-Mar-2026, 3:00 pm

Location

CHENNAI , TAMIL NADU
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Progress

Issue27-Feb-2026, 2:29 pm
Technical03-Jun-2026, 4:23 pm
Financial
AwardCompleted
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Quantity

55

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • Dedicated toll-free service support and escalation matrix
  • • OEM authorization/certificates mandatory for non-manufacturer bidders
  • • Past project experience: real orders in last 3 financial years with specific value thresholds
  • • Quantity flex: +/-25% during contract with rates unchanged
  • • Tamil Nadu service center requirements for TN-based bids
  • • Supply, Installation, Testing and Commissioning scope included
  • • GST registration and PAN card mandatory at consignee location

Categories 3

LAPTOP MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The Adi Dravidar And Tribal Welfare Department Tamil Nadu invites bids for IT equipment including All in One PC (V2), Multifunction Printer (Print, Scan, Copy), and Entry and Mid Level Laptop – Notebook for deployment at Chennai, Tamil Nadu. The bid scope covers Supply, Installation, Testing and Commissioning with a flexible quantity clause allowing up to 25% increase at contracted rates. Key differentiators include the requirement for ISO 9001 certification from bidder or OEM, and a dedicated service support line. The procurement emphasizes compliance with IT hardware standards, vendor authorization and proven past performance in similar category deployments within the last three financial years.

Technical Specifications & Requirements

  • Required hardware: All in One PC (V2), Multifunction Printer, and Entry/Mid Level Laptop.
  • Standards and certifications: ISO 9001 (bidder or OEM); GST registration with PAN; OEM authorization where applicable.
  • Service commitments: dedicated toll-free service number and escalation matrix; on-site service capability in Tamil Nadu.
  • Past performance: demonstrated supply/installation/commissioning of similar products in the last 3 financial years; single order tiering to meet 35% of estimated value or multiple orders totalling thresholds.
  • Additional terms: Scope includes supply, installation, testing and commissioning; payment terms and delivery periods aligned with option clause.

Terms, Conditions & Eligibility

  • Quantity adjustability: up to 25% increase/decrease; delivery period adjustments per clause with minimum 30 days.
  • Documentation: GST certificate, PAN card, OEM authorization, service center details in Tamil Nadu, and experience certificates for similar deployments.
  • Compliance: ISO 9001 certification requirement; dedicated support line and escalation matrix; OEM authorization where distributors bid.
  • Eligibility: bidders must demonstrate three financial years of relevant supply/installation experience with valid performance certificates; GST and PAN mandatory at consignee location.

Key Specifications

  • Product categories: All in One PC (V2), Multifunction Printer (Print/Scan/Copy), Entry/Mid Level Laptop

  • Standards: ISO 9001 certification (bidder or OEM)

  • Documentation: GST registration certificate and PAN card at consignee location

  • Service: Dedicated toll-free number and escalation matrix

  • Experience: Past projects in last 3 financial years meeting value thresholds (35% single order or combination of orders)

Terms & Conditions

  • Option clause allows ±25% quantity variation at contracted rates

  • Scope includes supply, installation, testing and commissioning

  • Mandatory ISO 9001 and OEM authorization for bidders

  • GST and PAN required; Tamil Nadu service center details mandatory

  • Past performance certificates from buyers for similar deployments

Important Clauses

Payment Terms

Not specified in summary; payment terms to be as per buyer's standard or contract.

Delivery Schedule

Delivery period linked to option clause; additional time formula: (additional quantity / original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not explicitly stated; LD provisions typically apply per contract terms.

Bidder Eligibility

  • GST Registration certificate

  • PAN card

  • ISO 9001 certification (bidder or OEM)

  • Past project experience in similar category products (last 3 financial years)

  • OEM authorization when bidding through distributors

  • Service center in Tamil Nadu with verifiable address

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

All in One PC (V2) (Q2) , Multifunction Printer (Print, Scan, Copy) (Q2) , Entry and Mid Level Laptop - Notebook (Q2)

Authority Records

ADI DRAVIDAR AND TRIBAL WELFARE DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 6

GeM-Bidding-9055791.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

All in One PC (V2),All in One PC (V2),Multifunction Printer (Print, Scan, Copy),Entry and Mid Level

Centre For Public Policy And Good Governance Cppg

DEHRADUN, UTTARAKHAND

Posted: 18 March 2026
Closed: 1 April 2026
GEM

Tamil Nadu Rural Development And Panchayat Raj Department Laptop, All-in-One PC & Multifunction Printer Tender 2026 - Tamil Nadu, Factory Preloaded OS

N/a

CHENNAI, TAMIL NADU

Posted: 13 February 2026
Closed: 5 March 2026
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All in One PC (V2),Entry and Mid Level Laptop - Notebook,Multifunction Printer (Print, Scan, Copy)

Zilla Parishad

MURSHIDABAD, WEST BENGAL

Posted: 3 February 2026
Closed: 13 February 2026
GEM

All in One PC (V2),Entry and Mid Level Laptop - Notebook,Multifunction Printer (Print, Scan, Copy)

N/a

BALAGHAT, MADHYA PRADESH

Posted: 3 February 2026
Closed: 14 February 2026
GEM

All in One PC (V2),Entry and Mid Level Laptop - Notebook,Multifunction Printer (Print, Scan, Copy)

N/a

BANGALORE, KARNATAKA

Posted: 27 February 2026
Closed: 13 March 2026
GEM

Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i5-12500T, Intel Core i5 12600T, Intel Core i5-12400, Intel Core i5-12500, Intel Core i5-13400T, Intel Core i7 12700T, Intel Core i5-12600, Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 16
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Ports Number of Ports 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic Stand Height Adjustable

Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience certificates for similar supply/installation projects (last 3 financial years)

4

OEM Authorization / Manufacturer Authorization letter

5

Proof of ISO 9001 certification (bidder or OEM)

6

Service center details in Tamil Nadu (address, contact information)

7

Technical compliance documents for each category (All in One PC, MFP, Laptop)

8

Escalation matrix and toll-free service contact details

Technical Results

S.No Seller Item Date Status
1
DEFYSYSTEMS   Under PMA
Make : hp Model : HP 440 G9 AIO i5 12500T Win11P 1651SSD1 WIFI 23.8"06-03-2026 16:23:36
2
INTECH COMPUTER SERVICES   Under PMA
Make : hp Model : HP 440 G9 AIO i5 12500T Win11P 1651SSD1 WIFI 23.8"04-03-2026 15:37:24
3
TK TECHNOLOGIES AND SERVICES PRIVATE LIMITED   Under PMA
Make : hp Model : HP 440 G9 AIO i5 12500T Win11P 1651SSD1 WIFI 23.8"04-03-2026 18:08:50

Financial Results

Rank Seller Price Item
L1
INTECH COMPUTER SERVICES( MSE Social Category:OBC )    Under PMA
Item Categories : All in One PC (V2),Multifunction Printer (Print, Scan, Copy),Multifunction Printer (Print, Scan, Co
L2
DEFYSYSTEMS( MSE Social Category:OBC )    Under PMA
Item Categories : All in One PC (V2),Multifunction Printer (Print, Scan, Copy),Multifunction Printer (Print, Scan, Co
L3
TK TECHNOLOGIES AND SERVICES PRIVATE LIMITED( MSE Social Category:General )    Under PMA
Item Categories : All in One PC (V2),Multifunction Printer (Print, Scan, Copy),Multifunction Printer (Print, Scan, Co

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for IT equipment tender in Chennai Tamil Nadu 2026

Bidders must submit GST registration, PAN, ISO 9001 certification (bidder or OEM), OEM authorization, and Tamil Nadu service center details. The scope includes supply, installation, testing and commissioning with a ±25% quantity option. Ensure past project certificates for similar deployments and provide escalation matrix for service support.

What documents are required for Tamil Nadu IT equipment bid 2026

Required documents include GST Registration, PAN Card, OEM Authorization, ISO 9001 certificate, three years of past project experience, service center details in Tamil Nadu, and technical compliance for All in One PC, MFP, and laptops. Include performance certificates from buyers where applicable.

What are the technical standards for IT equipment tender Chennai

Bidders must ensure ISO 9001 certification for themselves or OEM. Product categories require standard IT hardware specifications as described; include factory preloaded OS certifications and proper warranty/support commitments per contract.

When is the delivery window for the Chennai IT procurement

Delivery timing is governed by the option clause allowing up to 25% quantity variation and a minimum 30-day additional delivery period if extended. Final delivery schedule will align with last delivery order date and extended periods as exercised by purchaser.

What are the payment terms for the Tamil Nadu IT equipment bid

Payment terms are defined in contract; typical structure includes milestone payments after supply, installation, and commissioning. Ensure clear terms for warranty, service support, and any advance against supply per buyer terms, with potential penalties for delays as per contract.

What is required for OEM authorization in this tender

Bidder must furnish Manufacturer Authorization or OEM authorization with details: name, designation, address, email, and phone number. This is mandatory when bidding through authorized distributors to ensure direct OEM accountability for compliance and warranty.

What past performance evidence is needed for eligibility

Bidders must show 3 financial years of relevant supply/install experience with orders meeting thresholds: 35% of estimated value in one order or equivalent across two or three orders, with satisfactory performance certificates from buyers.

What service support requirements accompany the bid

Bidders must provide a dedicated toll-free service number and an escalation matrix for service support. The OEM or bidder should maintain local Tamil Nadu service capabilities to ensure timely issue resolution and on-site support.

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