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Prisons Administration And Reforms Dept Uttar Pradesh Ration Kit Tender Sultanpur UP 2025 - ISI/FSR Compliance & 2011 Regulations

Bid Publish Date

18-Oct-2025, 12:40 pm

Bid End Date

31-Oct-2025, 4:00 pm

Location

SULTANPUR , UTTAR PRADESH
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Progress

Issue18-Oct-2025, 12:40 pm
Technical30-10-2025 14:57:15
Financial
AwardCompleted
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Prisons Administration And Reforms Department Uttar Pradesh invites bids for a Ration Kit (Q4) in Sultanpur, Uttar Pradesh (222301). The scope includes supply of general ration items across categories such as Cereals and Cereal Products, Pulses, Edible Oils, Salt/Spices/Condiments (FS Regs 2011), Biscuits, Tea/Coffee, and adherence to the latest category STC. Estimated value and quantity are not disclosed, but the contract allows an extension of up to 25% of bid quantity with adjusted timelines. Bidders must align with the option clause and provide all required certifications and documents. This procurement emphasizes compliance with food safety standards and supplier integrity.

Technical Specifications & Requirements

  • Items: General Requirements for ration kit components including Cereals, Pulses, Edible Oils (Vanaspati, ghee, butter oil), Salt/Spices/Condiments, Biscuits, Tea/coffee, and the latest STC as applicable.
  • Standards: compliance with Food Safety and Standards Regulations (Contaminants, Toxins and Residues) Regulations, 2011 and any IS specifications cited in the tender.
  • Delivery scope: strictly Only supply of goods; no service component indicated.
  • Documentation: bidders must prepare GST, PAN, Aadhaar, ITR copies, Balance sheets (3 years), and prior experience certificates for jail ration supply.
  • ATC/ATC-like requirements: integrity pact, EFT mandate, and undertakings against cross-border procurement restrictions.

Terms, Conditions & Eligibility

  • EMD/Security: explicit amount not disclosed; bidders must provide an undertaking on financial standing and non-liquidity status.
  • Delivery: option to extend delivery as per 25% quantity variation; delivery timelines start from the last date of the original delivery order.
  • Documentation: all submitted documents must be signed/self-certified; samples of items required prior to bid submission; pre-approval of samples.
  • Compliance: bidders must upload all specified certificates and follow ATC clauses; non-compliance leads to rejection. Financial viability and integrity assurances are mandatory.

Key Specifications

  • General ration kit categories: Cereals, Pulses, Edible Oils, Salt/Spices/Condiments, Biscuits, Tea/Coffee

  • Regulatory compliance: Food Safety Regulations 2011 contaminants and residues

  • Documentation: GST certificate, PAN, Aadhaar, ITRs, balance sheets (last 3 years), experience certificates for jail ration supply

  • Delivery: supply-only scope with option for 25% quantity variation at contracted rates

  • Samples: pre-submission sample approval required for all items

Terms & Conditions

  • EMD/financial standing: bidder undertakes non-liability to liquidation or bankruptcy

  • Delivery extension: 25% quantity variation allowed during contract with adjusted timelines

  • Documentation: EFT mandate, integrity pact, cross-border procurement undertaking, and all technical credentials

Important Clauses

Payment Terms

Not explicitly stated; terms imply payment upon supply with statutory compliance and contract rates

Delivery Schedule

Delivery starts from the last date of the original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not detailed; contract reserves option for quantity variation and extended delivery without specific LD terms

Bidder Eligibility

  • Not under liquidation, bankruptcy, or court receivership

  • Evidence of financial stability and non-bankrupt status via undertaking

  • Experience in supplying ration kits or jail food provisions within last year

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Ration Kit (Q4)

Authority Records

PRISONS ADMINISTRATION AND REFORMS DEPARTMENT

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Documents 5

GeM-Bidding-8491822.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Requirements Items Offered in Kit Others
General Requirements Cereals And Cereal Products Amaranthus (Chaulai or Rajgira)as per FSSAI, Atta as per IS 1155, Barley as per IS 1156 : 2024, Barnyard Millet (Samakechawal or Sanwa or Jhangora)as per FSSAI, Beaten Rice as per IS 10770 : 1984, Besan as per IS 2400 : 2022, Brown top (Korale-Millet) as per FSSAI, Buckwheat (Kuttu-Millet)as per FSSAI, Crab finger (Sikiya-Millet)as per FSSAI, Finger Millet (Ragi or Mandua)as per FSSAI, Fonio (Acha-Millet)as per FSSAI, Fortified Rice as per IS 17780 : 2021, Fortified Rice Kernels as per IS 17782 : 2021, Foxtail Millet (Kangni or Kakun)as per FSSAI, Job's tears (Adlay-Millet)as per FSSAI, Kodo Millet (Kodo)as per FSSAI, Little Millet (Kutki)as per FSSAI, Maize Atta as per IS 9629 : 2004, Maize Maida as per IS 9629 : 2004, Maize Suji as per IS 9629 : 2004, Oats as as per IS 1484 : 1974, Pearl Millet (Bajra)as per FSSAI, Proso Millet (Cheena)as per FSSAI, Sorghum (Jowar)as per IS 16519 : 2019, Suji or Rava (Semolina) as per IS 1010 : 1968, Teff (Lovegrass)as per FSSAI, Wheat Porridgeas per IS 10769 : 1984, Broken Rice(Large/Big Brokens) as per IS 10048 : 2024, Broken Rice (Medium Brokens) as per IS 10048 : 2024, Broken Rice( Small/Fine Brokens) as per IS 10048 : 2024, Broken Rice (Total Brokens) as per IS 10048 : 2024, Brown Rice (Dehusked Rice) as per IS 10048 : 2024, Brown Basmati Rice (De- Husked), Milled Basmati Rice, Parboiled brown (DeHusked) basmati rice(Brown basmati rice of parboiled paddy), Milled Parboiled Basmati Rice, Blended Rice, Not Applicable
General Requirements Pulses Bengal gram ( बंगाल चना), Black gram ( उरद दाल), Cowpea (लोबिया), Chickpea ( चना), Dew gram ( ओस चना), Green gram ( मूंग )(Whole), Horse gram ( कुलथी दाल), Lentil (मसूर की दाल) (whole), Pigeon Pea (अरहर दाल (तूर दाल)) (Whole), Soyabean, Green gram ( मूंग )(Split), Green gram ( मूंग )(Chilka), Lentil (मसूर की दाल) (Split), Lentil (मसूर की दाल)(Chilka), Pigeon Pea (अरहर दाल (तूर दाल))(Split), Not Applicable
General Requirements Edible Oils Vanaspati, ghee, butter oil Blended edible vegetable oils as per IS 14309 : 1995, Coconut oil as per IS 542 : 2018, Ghee as per IS 16326 : 2015, Ghee, vanaspati, edible oil tins up to 10 kg/litre capacity as per IS 10339 : 2000, Groundnut oil as per IS 544 : 2014, Mustard oil as per IS 546 : 2014, Rice bran oil as per IS 3448 : 2014, Sesame oil as per IS 547 : 2018, linseed oil, raw and refined as per IS 75 : 1973, Sunflower oil as per IS 4277 : 2014, Not Applicable
General Requirements Salt, Spices, Condiments And Related Products (In Compliance To Food Safety And Standards (Contaminants, Toxins and Residues) Regulations, 2011) And or IS Specification Ajowan (Bishops seed)as per IS 16680 : 2018, Aniseed (Saunf) whole as per IS 16680 : 2018, Asafoetida (Hing or Hingra )As per FSSAI, Black pepper as per IS 1798 : 2022, Cardamom (Chhoti Elaichi) powder as per IS 11300 : 2011, Cardamom (Chhoti Elaichi) Whole as per IS 11300 : 2011, Cassia (Taj) WholeAs per FSSAI, Chillies and Capsicum (Lal Mirchi)as per IS 2322 : 2023, Chillies and Capsicum (Lal Mirchi) powder as per IS 2322 : 2023, Cinnamon (Dalchini) powderas per IS 4811 : 2014, Cinnamon (Dalchini) whole as per IS 4811 : 2014, Cloves (Laung) as per IS 4404 : 2022, Common salt - Iron fortified as per IS 12981 : 1991, Coriander (Dhania) powder as per IS 2443 : 2008, Coriander (Dhania) whole as per IS 2443 : 2008, Cumin (Safed Zeera) powder as IS 2447 : 2023, Cumin (Safed Zeera) whole as IS 2447 : 2023, Cumin Black (Kalonji) whole as IS 2447 : 2023, Dried Ginger (Sonth, Dried Adrak) Powder as per IS 1908 : 2020, Dried Ginger (Sonth, Dried Adrak) whole as per IS 1908 : 2020, Dried Mango Powder (Amchur)-as per IS 13242, Dried Oregano Whole as per IS 16402 : 2015 ISO 7925 : 1999, Fennel (Saunf) powderas per IS 16402 : 2015 ISO 7925 : 1999, Fennel (Saunf) whole as per IS 16402 : 2015 ISO 7925 : 1999, Fenugreek (Methi) powder as per IS 3795 : 2022, Indian Curry Powder as per IS 1909 : 2023, Iodized salt, vacuum evaporated iodized salt and refined iodized salt as per IS 7224 : 2006, Iron Fortified Iodized Salt (double fortified salt) as per IS 16232 : 2014, Khandsarias per IS 13953 : 1994, Large Cardamom (Badi Elaichi) as per IS 11300 : 2011, Mace (Jaipatri) wholeas per IS 17748 : 2022, Mixed Masala(Powder)As per FSSAI, Mixed Masala(WHOLE)As per FSSAI, Mustard (Rai, Sarson) wholeas per IS 2323 : 2011, Nutmeg (Jaiphal)as per IS 17747 : 2021, Poppy (Khas Khas), Refined sugar as per IS 1151 : 2021, Star Anise as per IS 16409 : 2015 ISO 11178 : 1995, Tejpat, Turmeric (Haldi) powder as per IS 16409 : 2015 ISO 11178 : 1995, White pepper as per IS 1798 : 2022, Tomato ketchup as per IS 3882 : 1966, Sodium Bicarbonate(Baking Soda) as per IS 2124 : 2023, Desiccated coconut - as per IS 966 : 2023, Skimmed milk powder as per IS 13334 (Part 1 & 2), Not applicable
General Requirements Biscuits Type I - Sweet, Type II - Semi-sweet, Type III - Crackers, Type IV - Cookies, Type V - Speciality biscuits, Type VI - Salted, Not Applicable
General Requirements Tea, Coffee, Green tea as per IS 15344 : 2003, Black tea as per IS 3633 : 2003, Tea and instant tea in solid form as per IS 16027 : 2012 ISO 10727 : 2002, Roasted And Ground Coffee as per IS 3077 : 2022, Not Applicable
General Requirements Latest STC of the category seen and agreed No

Required Documents

1

Experience Criteria

2

Bidder Turnover

3

Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

4

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Corrigendum Updates

1 Update
#1

Update

28-Oct-2025

Extended Deadline

31-Oct-2025, 4:00 pm

Opening Date

31-Oct-2025, 4:30 pm

Technical Results

S.No Seller Item Date Status
1
M/S ANKESH KUMAR KATIYAR   Under PMA
Make : NA Model : RATION KIT30-10-2025 14:57:15
2
M/S RICE MILL   Under PMA
Make : NA Model : NA30-10-2025 14:59:30
3
SANGRAM BUILDCON   Under PMA
Make : NA Model : RATION KIT30-10-2025 15:21:45

Financial Results

Rank Seller Price Item
L1
M/S ANKESH KUMAR KATIYAR( MSE Social Category:OBC )    Under PMA
Item Categories : Ration Kit
L2
M/S RICE MILL   Under PMA
Item Categories : Ration Kit
L3
SANGRAM BUILDCON   Under PMA
Item Categories : Ration Kit

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for ration kit tender in Sultanpur UP 2025?

To bid, ensure GMP-compliant ration items across cereals, pulses, oils, salt/spices, biscuits, tea/coffee, and comply with FS Regulations 2011. Prepare GST, PAN, Aadhaar, ITR copies, Balance sheets, and jail supply experience. Upload EFT mandate, integrity pact, and cross-border restrictions undertaking along with samples for approval.

What documents are required for UP Prisons ration procurement?

Submit GST certificate, PAN, Aadhaar, ITRs, 3-year balance sheet, experience certificates for jail ration supply, EFT mandate, integrity pact, financial standing undertaking, and signed samples of all items. All documents must be self-certified and signed.

What standards apply to Salt/Spices in this tender?

Salt/Spices must comply with Food Safety and Standards Regulations, 2011 for contaminants and residues, and align with any IS specifications cited in the tender. Ensure valid certifications for contaminants control and product safety.

What is the delivery extension rule for quantity variation?

The purchaser may increase quantity up to 25% during contract; delivery time extends proportionally using (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, with potential further extension at buyer’s discretion.

What is the eligibility criteria for jail ration supply experience?

Bidders must show experience certificates for at least one year of successful jail ration supply, with samples approved prior to bid submission. Financial stability evidence and integrity documentation are mandatory.

Are samples required before bid submission for this tender?

Yes, samples of all items must be submitted and approved before bid submission. Unsigned or unsigned samples lead to bid rejection; ensure item conformity to STC and regulatory standards.

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