Indian Army Department of Military Affairs API SN VISCOCITY SAE 0W16 Tender in Assam 2026
Progress
Tender Overview
The opportunity is with the Indian Army (Department of Military Affairs) for procurement of API SN viscosity SAE 0W16 lubricant in Tinsukia, Assam. The contract references automotive lubricant supply with a flexible quantity clause allowing up to 25% variation at contracted rates. Bidders must align with delivery logic tied to the original delivery period and any extended period calculations, starting after the last delivery order. The ATC emphasizes supplier integrity, including fiscal standing and vendor-code prerequisites. While exact quantities and value are not disclosed, the scope targets regular government procurement channels and OEM participation, with a focus on compliant lubrication products that meet the API SN grade standard.
Key differentiators include the option to adjust quantities mid-contract and the requirement for OEM authorization when submitting bids. This tender centers on disciplined contract execution, ensuring timely deliveries under extended windows if invoked, with GST considerations handled by bidders. The Indian Army’s procurement frame expects formal attestations of financial health and statutory registrations to accompany the bid, ensuring readiness for rapid deployment in Assam’s defense logistics network.
Technical Specifications & Requirements
- Product/category: Automotive lubricant, API SN viscosity class, SAE 0W-16 grade.
- Standards/ certifications: API SN; OEM authorization where applicable; supplier to maintain compliance with government procurement norms.
- Delivery/quantity flexibility: Up to 25% quantity variation during contract, delivery period begins after the original last date; additional time formula: (additional/ original) × original period, minimum 30 days.
- Documentation & onboarding: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank; vendor-code creation documents.
- Experience: Manufacturer/Supplier must have 3 years in regular supply of same/similar category products to Central/State Govt/PSU.
- OEM requirements: Manufacturer Authorization Form if bidding through distributors/service providers.
Terms, Conditions & Eligibility
- EMD/ security: Not explicitly stated in the data; bidders must be compliant with generic ATC on bid security as per Govt norms.
- GST/PAN obligations: Bidder to verify GST applicability and submit GSTIN; GST reimbursement as per actuals or applicable rates.
- Financial/standing: Bidders must not be undergoing liquidation or bankruptcy; provide undertaking of financial soundness with bid.
- Documentation for bid: PAN, GSTIN, Cancelled Cheque, EFT Mandate; OEM Authorization if applicable; contracts demonstrating 3-year Govt supply experience.
- Delivery terms: Delivery schedule linked to original and extended periods; adherence to defence procurement timelines as per ATC.
- Penalty/extension: Option clause allows quantity expansion; contractually defined delivery extensions as per formula.
Key Specifications
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- Product: Automotive lubricant, API SN, SAE 0W-16 grade
-
- Standards/Certification: API SN; OEM authorization where applicable
-
- Delivery variation: Up to 25% quantity increase during contract
-
- Delivery timeline: From last date of original delivery order; extended time formula provided with minimum 30 days
-
- Documentation: PAN, GSTIN, Cancelled cheque, EFT Mandate
-
- Experience: 3 years in supplying same/similar category to govt/PSU
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- OEM: Authorized distributor/Service provider authorization required
Terms & Conditions
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EMD/financial standing: bidders must avoid liquidation or bankruptcy and upload a supporting undertaking
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Quantity variation: purchaser may increase up to 25% during contract at contracted rates
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Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate required for vendor-code creation
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Experience: 3 years of govt/PSU supply in same category or via OEM/reseller
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OEM authorization: required when bidding through distributors
Important Clauses
Payment Terms
GST handling by bidder; reimbursement as actuals or applicable rates; no explicit upfront payment details provided
Delivery Schedule
Delivery starts from the last date of original delivery order; extended delivery time calculated as (additional quantity / original quantity) × original delivery period with a minimum of 30 days
Penalties/Liquidated Damages
Not explicitly detailed in data; option clause suggests performance-based extension and contractual adherence
Bidder Eligibility
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3 years of regular govt/PSU supply experience for similar products
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Non-liquidation and not under bankruptcy proceedings
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OEM authorization if bidding via distributors/service providers
Tender Data
Bid Details
Quantity
53
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
CLASSIFICATION: API SN VISCOCITY SAE 0W16
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
TINSUKIA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | TINSUKIA | TINSUKIA | - | - | 53 | 15 | - |
Authority Records
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Documents 6
GeM-Bidding-10017249.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Experience certificates showing 3 years of govt or PSU supply of similar products
OEM Authorization Form/Certificate (if bidding through distributors)
Contracts or purchase orders proving prior govt procurement experience
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid on API SN SAE 0W16 lubricant tender in Assam 2026?
Bidders must submit PAN, GSTIN, Cancelled Cheque and EFT Mandate with vendor-code registration; provide 3 years of govt/PSU supply experience for similar products; furnish OEM authorization if bidding via distributors; ensure API SN/SAE 0W16 compliance and adhere to the 25% quantity variation clause.
What documents are required for Indian Army lubricant procurement in Assam?
Required documents include PAN Card, GSTIN, Cancelled Cheque, bank-authenticated EFT Mandate, proof of 3-year govt/PSU experience in similar products, and Manufacturer Authorization Form if bidding through a distributor; ensure OEM authorization and prior contract copies.
What standards must the lubricant meet for this defence tender in Tinsukia?
Products must be API SN grade with SAE 0W-16 viscosity; OEM authorization may be required for distributor bids; confirm GST applicability and submit GSTIN; ensure compliance with govt procurement norms and delivery extension provisions.
What is the delivery variation allowed in this Indian Army tender?
The purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and during the currency at contracted rates; delivery time adjustments follow a specified formula with a minimum of 30 days.
What are the eligibility criteria for 3-year govt supply experience?
Bidder or OEM must regularly manufacture and supply the same or similar category products to Central/State Govt Organizations or PSUs for 3 years prior to bid opening, with copies of relevant contracts submitted as proof.
What documents establish vendor-code creation for this tender?
Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate; ensure OEM authorization if bidding through an authorized distributor; attach contract copies demonstrating prior govt/PSU supply experience and business legitimacy.
How is GST handled for this lubricant procurement in Assam?
Bidders must verify GST applicability; GST reimbursed as actuals or at applicable rates (whichever is lower) subject to the quoted GST percentage; ensure accurate GSTIN submission and compliance with tax regulations.
What is the required OEM authorization for this bid in Assam?
If bidding via distributor or service provider, an OEM authorization form detailing name, designation, address, email, and phone is mandatory to accompany the bid; ensures direct supply reliability and compliance with procurement norms.