Indian Army Repair and Maintenance of Automatic Boom Barrier Tender 2025 ISO 9001 Certified Suppliers

Tender Overview

The procuring organization is the Indian Army under the Department Of Military Affairs, inviting bids for the Repair and Maintenance of Automatic Boom Barrier. The tender specifies an EMD of ₹30,000 and requires ISO 9001 certification for bidders or the OEM. Bidders must submit essential corporate documents (PAN, GSTIN, cancelled cheque, EFT mandate) and may furnish EMD via Account Payee Demand Draft in favour of PUBLIC FUND ACCOUNT, 244 MED REGT, payable at DHRANGADHRA, with hard copies delivered within 5 days post bid-end. Post-award, the successful bidder must supply detailed design drawings for buyer approval within 7 days and comply with modification lists within 7 days. The tender emphasizes warranty servicing timelines and penalties for delays, with a mechanism to recover penalties from the PBG. The BOQ shows zero items, indicating a service/maintenance scope rather than a fixed quantity purchase, and requires rigorous post-award design collaboration. This tender targets OEMs or service providers with strong Electrical/Mechanical maintenance capabilities, experience in gate/barrier systems, and compliance with government procurement terms. The absence of BOQ items suggests a scope definition through drawings and service commitments rather than a static bill of quantities, making technical compliance and timely approvals critical differentiators.

Technical Specifications & Requirements

• Product category: Repair and maintenance of automatic boom barrier systems (security/access control hardware)
• Certification: ISO 9001 certified bidder or OEM
• EMD: ₹ 30,000 (DD option allowed; or online payment where applicable)
• Documentation: PAN, GSTIN, Cancelled cheque, EFT Mandate (bank-certified)
• Payment security: Performance security via PBG or DD; delivery of hard copy DD within 15 days post award
• Design approval: Detailed Design Drawings to be approved within 7 days of award; modifications communicated within 7 days
• Warranty service: Rectification within 7 days of defect notification; penalties 0.5% of unit price per week, capped at 10% of total contract value; post-10% buyer may source from alternate suppliers and recover costs from PBG
• Delivery scope: Notified via drawings and approved modifications; no fixed BOQ quantities
• Geographic/organizational context: Government security equipment maintenance under Indian Army procurement terms

Terms, Conditions & Eligibility

• EMD: ₹30,000; DD payable to PUBLIC FUND ACCOUNT, 244 MED REGT, DHRANGADHRA, or online as permitted
• Certification: ISO 9001 required for bidder or OEM; documentation to be uploaded with bid
• Documents required: PAN, GSTIN, Cancelled cheque, EFT Mandate; vendor code creation documents
• Delivery timeframes: Design drawings approval within 7 days; subsequent modification turnaround in 7 days; no LD for drawing approval delays from buyer
• Warranty/penalties: 7-day defect rectification window; 0.5% weekly penalty; cumulative 10% cap; potential service by alternative sources with PBG forfeiture
• Payment terms: Not explicitly defined beyond security and post-delivery arrangements; penalties may be deducted from PBG
• BOQ/Itemization: No BOQ items; scope defined via drawings and service commitments; ensure compliance with buyer’s approval workflow
• Submission: Ensure required BIDDER documents are uploaded per ATC and Corrigendum; hard copies of DD delivered within specified windows