Indian Army Department Of Military Affairs Window 11 Pro OS Office 2024 Tender 2026
Bid Publish Date
14-Jul-2026, 10:57 am
Bid End Date
24-Jul-2026, 11:00 am
Location
Progress
Quantity
25
Category
Window 11 Pro OS
Bid Type
Two Packet Bid
Key Highlights
- • OEM product requirement for Windows 11 Pro OS and Office 2024
- • Original MAF submission mandatory with shipment
- • Local vendor preferred with inspection on delivery
- • Quantity variation up to 25% before and during contract
- • Delivery period calculated with minimum 30 days
- • Replacement policy for damaged/defective software
- • No BOQ items present; framework/bulk supply scenario
- • Strict adherence to OEM licensing and verifying authenticity
Categories
1
Tender Overview
Indian Army (Department Of Military Affairs) invites bids for Window 11 Pro OS and Office 2024 software. The contract contemplates OEM-provided software with Original MAF submission and mandatory inspection on delivery. The buyer reserves a right to vary quantities up to 25% of bid quantity with possible extension during the contract. Local vendors are preferred to expedite supply, with replacement obligations for damaged goods. This tender targets government software procurement for secure, standardized office productivity environments. The emphasis on OEM sourcing and post-delivery inspection distinguishes this opportunity from generic software tenders. The absence of BOQ items suggests a framework or bulk supply arrangement rather than itemized units.
Technical Specifications & Requirements
- Product/service: Window 11 Pro OS and Office 2024 software suite (OEM).
- Quantity variation: up to 25% of bid quantity at contract placement; further extension up to 25% at contracted rates.
- Delivery terms: commencement from the last date of original delivery order; extended delivery time computed as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Quality/verification: inspection on delivery; replacement for damaged/defective product.
- OEM/MAF: OEM product required; Original MAF to be submitted with product.
- Vendor preference: local vendors preferred; compliance with OEM requirements.
- Standards/compatibility: not specified beyond OS/software category; bidders should ensure genuine software licensing.
Terms, Conditions & Eligibility
- Option clause: quantity variation allowed up to 25% during contract and currency.
- Delivery window: start post original delivery order date; extended timelines follow the option clause rules.
- Quality obligation: inspection at destination; replacement for damaged products.
- OEM requirement: strictly OEM software; submission of Original MAF.
- Vendor preference: local vendor favored; bidders must comply with OEM terms and post-delivery checks.
- Documentation readiness: bidders should have ready OEM authorization and licensing documentation for submission.
Key Specifications
-
Product: Window 11 Pro OS and Office 2024 software (OEM licensed)
-
Standards: OEM licensing compliance, license key management, genuine media
-
Delivery timing: per original delivery order; minimum extension 30 days
-
Quality: inspection on delivery; replacement for damaged/defective items
-
Documentation: Original MAF to accompany shipment
Terms & Conditions
-
25% quantity variation right during contract and currency
-
OEM product with Original MAF required
-
Local vendor preference and post-delivery inspection
-
Delivery timeline determined by original order date
Important Clauses
Payment Terms
Not specified in available terms; bidders should seek confirmation on licensing payment and invoicing protocol during bid submission.
Delivery Schedule
Delivery commences from the last date of original delivery order; extended time computed by (additional/original) × original period, minimum 30 days.
Penalties/Liquidated Damages
Not specified; bidders should verify LD terms during procurement process and ensure compliance with replacement obligations for damaged software.
Bidder Eligibility
-
OEM authorization for Windows 11 Pro OS and Office 2024 software
-
Demonstrated experience in supplying government-sector software licenses
-
Financial capability to support licensing commitments and delivery timelines
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Window 11 Pro OS , Office 2024
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Jaipur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Jaipur | Jaipur | - | - | 15 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9602619.pdf
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Other Documents
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GEM General Terms and Conditions Document
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Required Documents
GST Certificate
PAN Card
OEM authorization/letter from the software vendor
Original Manufacturer's Authorization Form (MAF)
Licensing documents proving genuine Windows 11 Pro OS and Office 2024 licenses
Financial statements or turnover evidence (as applicable)
Experience certificates for similar software supply
Any technical compliance certificates or product specification sheets
Frequently Asked Questions
How to bid for Window 11 Pro OS Office 2024 tender in India
Bidders must submit OEM authorization, Original MAF, GST, PAN, and licensing proof along with financial statements. The tender allows up to 25% quantity variation and requires OEM-provided software with post-delivery inspection and replacement for defects.
What documents are required for OEM Windows software tender in India
Required documents include OEM authorization, Original MAF, GST certificate, PAN card, software licensing details, and experience certificates for similar government software supply. Ensure the licenses cover the total quantity and include installation support terms.
What are the delivery terms for Windows 11 and Office 2024 tender
Delivery begins after the original delivery order date; if quantity increases, extended time is (additional/original) × original period, with a minimum of 30 days. Ensure timely submission of all licensing and MAF documents.
How is quantity variation handled in this Army software tender
The Purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and during the currency at contracted rates. The extension duration follows the specified formula and minimum 30 days rule.
What is required for OEM licensing and MAF submission
Bidders must provide the Original MAF along with OEM-issued licensing documents confirming legitimate Windows 11 Pro OS and Office 2024 licenses, including license keys or enterprise agreement references as applicable.
Is local vendor preference applicable for this software tender
Yes, local vendors are preferred per ATC terms; bidders should demonstrate regional presence, ability to supply within deadlines, and adherence to OEM licensing and post-delivery inspection requirements.
What happens if software is damaged on delivery
The contract requires replacement for damaged or defective product upon inspection. Bidders should plan for rapid replacement processes and clear return/replacement SLAs with the OEM and logistics provider.
Are there any penalties or LDs for late delivery
Explicit LD terms are not specified in the available data; bidders should confirm penalties and performance bonds during bid submission and ensure compliance with delivery timelines and extension rules.
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Documents 4
GeM-Bidding-9602619.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS