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Office Of DG (ACE) Defence R&D tender for Correspondence Envelopes, Correction Fluids & Files in Maharashtra 2026

Bid Publish Date

14-Jul-2026, 11:19 am

Bid End Date

23-Jul-2026, 5:00 pm

Location

AHMEDNAGAR , MAHARASHTRA
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Progress

Issue14-Jul-2026, 11:19 am
AwardPending
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Quantity

6950

Category

Correspondence Envelopes (V3)

Bid Type

Single Packet Bid

Key Highlights

  • • IS 5653 conformance required for Paper Pins (Q4) and generic envelope specifications
  • • Advance sample approval: submit 5 samples within 5 days of contract award
  • • Shelf life minimum: 1 year from supply date
  • • Delivery site: VRDE, Vahannagar, Ahilyanagar, Maharashtra 414 006
  • • Purchase preference: Micro and Small Enterprises (MSEs) as per policy
  • • Scope: supply of goods only, with installation accessories included in bid price
  • • Documents required: PAN, GSTIN, cancelled cheque, EFT mandate

Categories 3

PEN HARDWARE AND FASTENERS PINS

Tender Overview

The Office Of Dg (ace) under the Defence Research & Development Organisation calls for the supply of correspondence envelopes (V3, Q4), correction fluid pens (V3, Q4), correction tapes (V2, Q4), file/folder (V3, Q4) and paper pins (V2, conformance to IS 5653) to VRDE, Vahannagar, Maharashtra. The contract scope is supply of goods with a minimum shelf life of 1 year from supply date, and advance sample approval preceding bulk production. The buyer mandates inclusion of installation accessories and applies a pre-sample approval process that may adjust delivery timelines if approvals are delayed. The bid includes MSE purchase preference and requires GSTIN, PAN, cancelled cheque, and EFT mandate.

Technical Specifications & Requirements

  • Standards emphasis on IS 5653 conformance for paper pins and generic envelope specifications including: Type, Dimensions (mm), Grammage, Colour, Window presence, Lamination, and Envelope capacity/size compatibility.
  • Generic envelope attributes cover both dimensions and material details; correction fluids specify capacity and pen tip size; correction tapes specify length (meters) and width (mm); file/folder details cover binding mechanism, material, closure type, number of pockets, color, and overall size.
  • Shelf life requirement: minimum 1 year; advance sample process requires submission of 5 samples within 5 days of award; bulk supply to follow approved sample with potential modifications; all samples supplied free of cost. Scope of supply is strictly goods.

Terms, Conditions & Eligibility

  • Delivery & Installation: at VRDE, Vahannagar, Ahilyanagar, Maharashtra 414 006; installation/commissioning if in scope to be included.
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; shelf-life compliance; advance sample approvals; all essential accessories included.
  • Purchase Preference: MSE benefit as per Public Procurement Policy; advance sample approval process governs initial delivery timeline; contract allows modifications based on buyer approvals.
  • Warranty/Support: not explicitly stated; shelf-life minimum 1 year specified; supplier to provide standard accessories as per industry practice.

Key Specifications

    • Product categories: Correspondence Envelopes (V3) Q4, Correction Fluid Pen (V3) Q4, Correction Tape (V2) Q4, File/Folder (V3) Q4, Paper Pins (V2) conforming to IS 5653
    • Standards: IS 5653 conformity for paper pins; IS/EN/IEC standards not explicitly stated beyond IS 5653
    • Dimensions: Envelope dimensions in millimeters; specific values not provided in data
    • Grammage: Envelope paper weight in grams per square meter (GSM) not specified
    • Colour: Envelope colour options not specified
    • Window/ Lamination: Window presence and lamination options not specifically quantified
    • Correction Fluid: Capacity and pen tip size not numerically specified
    • Correction Tape: Length (meters) and width (mm) values not provided
    • File/Folder: Binding mechanism, material, closure type, pockets, color, and size compatibility required
    • Pins: Length (mm) and diameter (mm); net weight per box (g) not specified

Terms & Conditions

  • Delivery to VRDE, Maharashtra; supply of specified goods only with required accessories

  • Minimum shelf life of 1 year; advance sample submission within 5 days of award

  • GSTIN, PAN, cancelled cheque, EFT mandate required; MSE purchase preference applicable

Important Clauses

Payment Terms

Not explicitly stated; bidders should anticipate standard government terms with possible advance against samples and GST invoicing upon delivery

Delivery Schedule

Delivery timeline linked to advance sample approval; exact dates adjustments possible if buyer samples are delayed

Penalties/Liquidated Damages

No explicit LD details provided; standard practice would apply for late delivery post final approval

Bidder Eligibility

  • Eligible bidders must meet government procurement eligibility with GSTIN and PAN

  • Must provide EFT mandate and cancelled cheque for payment setup

  • Preference to MSEs as per Public Procurement Policy; potential modification based on buyer approvals

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Correspondence Envelopes (V3) (Q4) , Correction Fluid Pen(V3) (Q4) , Correction Tape (V2) (Q4) , File/Folder (V3) (Q4) , Paper Pins (V2) Conforming to IS 5653 (Q4)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

AHMEDNAGAR

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-AHMEDNAGARAHMEDNAGAR--300015-

Authority Records

MINISTRY OF DEFENCEDEFENCE RESEARCH & DEVELOPMENT DEPARTMENT

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Documents 10

GeM-Bidding-9598555.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

Other Documents

OTHER

CATALOG-Specification-6

CATALOG Specification

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 6 Items

Item #1 Details

View Catalog
Category Specification Requirement
STANDARDS Type of Envelope Pocket shape envelope
STANDARDS Dimensions of the Envelope (In mm) 250 x 325, 220 x 310
STANDARDS Grammage of the Envelope 150 gsm
STANDARDS Colour of the Envelope Light Yellow
STANDARDS Window in Envelope Without Envelope
STANDARDS Lamination on Envelope With

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

Any OEM authorization or technical compliance certificates (if applicable)

6

Experience certificates or prior supply evidence (if available)

7

Technical bid documents and shelf-life compliance statement

Frequently Asked Questions

How to bid for VRDE envelopes tender in Maharashtra 2026?

Bidders should submit PAN, GSTIN, cancelled cheque, and EFT mandate along with the technical bid. Ensure IS 5653 conformance for pins, and provide advance samples (5 units) within 5 days of award. Include accessories and shelf-life statements of 1 year.

What documents are required for IS 5653 conforming pins tender in Maharashtra?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, and OEM/ supplier certifications if applicable. Provide evidence of experience with similar supply contracts and ensure IS 5653 conformity for paper pins; samples may be requested for approval.

Which location is the VRDE delivery address for defence goods tender?

Delivery is at VRDE, Vahannagar Post, Ahilyanagar, Maharashtra 414 006. Ensure proper packaging and include all installation accessories as specified in the terms; advance sample approval may influence timelines.

What is the shelf-life requirement for goods in this defence tender?

Supplied goods must have a minimum usable shelf life of 1 year from the date of supply, with usable balance remaining at delivery. This applies to all items including envelopes, fluids, tapes, files, and pins.

What are the advance sample requirements in this defence procurement?

Within 5 days of contract award, submit 5 advance samples for buyer approval. If approved, bulk production follows; if major deviations occur, buyer may request new samples or terminate the contract with prior notification.

Is MSE purchase preference applicable to this defence tender in Maharashtra?

Yes, the policy provides purchase preference to Micro and Small Enterprises (MSEs) as per the Public Procurement Policy. Bidders must demonstrate eligibility and provide required documentation to qualify for preference.

What are the essential accessories included in the scope of supply?

Bid price must include all essential installation accessories as per standard industry practice and any buyer-specified accessories. The contract requires these to be delivered with the goods at VRDE, ensuring readiness for installation.

What standards and conformance are required for the pins and envelopes?

Paper pins must conform to IS 5653; envelopes require specified type, dimensions, grammage, colour, window, and lamination attributes as stated in the tender; exact numbers not provided in the data but must meet IS and standard envelope specifications.

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