Indian Army Department of Military Affairs Shimla Tender 2025 for Security Equipment Procurement with 25% Quantity Option and Extended Delivery Terms
Bid Publish Date
10-Jan-2026, 12:25 pm
Bid End Date
20-Jan-2026, 1:00 pm
Location
Progress
Quantity
25
Category
Title2
Bid Type
Two Packet Bid
Categories
31
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids from suppliers for a security equipment procurement tender in SHIMLA, HIMACHAL PRADESH 171001. The BOQ lists 5 items, though specific quantities and item names are not disclosed. The tender includes an option clause allowing a ±25% variation in bid quantity and extended delivery timelines at contracted rates. Delivery terms reference a calculated extension based on the ratio of increased to original quantities, with a minimum of 30 days. This opportunity targets bidders capable of meeting military procurement standards and handling potential scope changes during contract execution.
Technical Specifications & Requirements
- Item details and exact specifications are not provided; bidders should prepare for a broad security equipment category under DoMA guidelines.
- Key process terms include: 25% quantity variation during order placement and during the currency of the contract, at contracted rates.
- Delivery period computations: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- The tender may require compliance with standard DoMA/Indian Army procurement practices and secure delivery to Shimla, Himachal Pradesh.
- No explicit technical standards or certifications are listed in the data; bidders should anticipate standard government security equipment benchmarks and OEM validations.
Terms, Conditions & Eligibility
- EMD amount and exact estimated value are not disclosed in the tender data.
- The buyer reserves rights to increase/decrease quantity up to 25% at the time of contract and during the currency of the contract.
- Delivery schedule is contingent on the original delivery period and the calculated extension rules; minimum extension is 30 days.
- Bidders must comply with option clause terms and the overall tender conditions as provided by DoMA.
- Applicable documentation requirements and eligibility criteria will be outlined in the official terms; bidders should prepare standard GST, PAN, and authentication documents as per government tender norms.
Key Specifications
-
Product category: security equipment procurement (not explicitly itemized in BOQ)
-
BOQ: Total items = 5; Item details and quantities not disclosed
-
Delivery location: Shimla, Himachal Pradesh (PIN 171001)
-
Option clause: ±25% quantity variation at contracted rates
-
Delivery extension formula: (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days
Terms & Conditions
-
Option to increase/decrease quantity by 25% at contract award and during currency
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Delivery period extensions follow a defined formula with a 30-day minimum
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Delivery and payment terms will be governed by DoMA bid terms and standard government practices
Important Clauses
Payment Terms
Terms and timing to be defined in DoMA tender; vendor should anticipate standard government payment cycles upon delivery and acceptance
Delivery Schedule
Delivery timeline depends on original delivery period; extended period calculated per formula with minimum 30 days
Penalties/Liquidated Damages
Penalties, if any, will be specified in the final contract in line with DoMA guidelines
Bidder Eligibility
-
Must be eligible to participate in Indian government tenders under DoMA
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Demonstrated capability to supply security equipment and meet delivery requirements in Shimla
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Compliance with GST, PAN, and standard financial health documentation
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Title1 , Title2 , Title3 , Title4 , Title5
Authority Records
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Documents 4
GeM-Bidding-8607603.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Title1
Mobalisation of necessary eqpt and man power to the project site and dismantling of the same of completion of field work from the site
Title2
Provision of two bore hole of 150 mm dia in any type of soil upto max 10 mtr or upto refusal N 100 whichever meet first conducting standard penetration test as per IS 2131 1981 reaffirmed 2016 Test shall be made at not more than 1 50 mtr interval or on change of strata whichever is less
Title3
Conducting following lab test on bore collected soil sample i Direct Triaxial shear Test ii Grain distribution curves & Pattern in bore holes iii Bulk density iv Natural Moisture Content v Dry Density vi Water Table vii Specific gravity viii Atterberg limit ix Hydrometer analysis x Liquid & Plastic limit xi Swelling Index
Title4
Collection of lab test data Calculation of Gross and Net safe Bearing Capacity and preparation of report on minimum 80 GSM A4 size white paper duly spiral bound in quintuplet duly vetted by any IIT NIT Vetting shall not be in the personal Capacity of the Professor For foundation report shall recommend type of foundation and sizes at different depths below NGL including size Gross and net Safe Bearing capacity
Title5
i Photographic record of geo exploration as well as testing shall also part of the report ii Recommendation as regards possibility of liquefaction of soil in case of saturated or partially saturated loose uncompacted sandy soil iii Swelling index and swelling pressure in respect of black cotton soil and its depth layer if any iv Depth of Gr water Table GWT in peak mansoon lowest and peak summer highest after correlation of result with seasonal of water table in the station v Recommendation for filling under floors vi RL of Ground level Foundation level with ref to a BM should invariably be mentioned in the soil investigation report
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Title1 | Mobalisation of necessary eqpt and man power to the project site and dismantling of the same of completion of field work from the site | 1 | per loc | gejutoghbso | 30 | |
| 2 | Title2 | Provision of two bore hole of 150 mm dia in any type of soil upto max 10 mtr or upto refusal N 100 whichever meet first conducting standard penetration test as per IS 2131 1981 reaffirmed 2016 Test shall be made at not more than 1 50 mtr interval or on change of strata whichever is less | 20 | per meter | gejutoghbso | 30 | |
| 3 | Title3 | Conducting following lab test on bore collected soil sample i Direct Triaxial shear Test ii Grain distribution curves & Pattern in bore holes iii Bulk density iv Natural Moisture Content v Dry Density vi Water Table vii Specific gravity viii Atterberg limit ix Hydrometer analysis x Liquid & Plastic limit xi Swelling Index | 2 | each bore hole | gejutoghbso | 30 | |
| 4 | Title4 | Collection of lab test data Calculation of Gross and Net safe Bearing Capacity and preparation of report on minimum 80 GSM A4 size white paper duly spiral bound in quintuplet duly vetted by any IIT NIT Vetting shall not be in the personal Capacity of the Professor For foundation report shall recommend type of foundation and sizes at different depths below NGL including size Gross and net Safe Bearing capacity | 1 | one job | gejutoghbso | 30 | |
| 5 | Title5 | i Photographic record of geo exploration as well as testing shall also part of the report ii Recommendation as regards possibility of liquefaction of soil in case of saturated or partially saturated loose uncompacted sandy soil iii Swelling index and swelling pressure in respect of black cotton soil and its depth layer if any iv Depth of Gr water Table GWT in peak mansoon lowest and peak summer highest after correlation of result with seasonal of water table in the station v Recommendation for filling under floors vi RL of Ground level Foundation level with ref to a BM should invariably be mentioned in the soil investigation report | 1 | one job | gejutoghbso | 30 |
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar procurements
Financial statements (last 2-3 years)
EMD/Security deposit documentation
Technical bid documents
OEM authorizations or seller credentials (if applicable)
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid in the Indian Army security equipment tender in Shimla 2025?
Bidders should register with the government e-tender portal, ensure GST and PAN validity, assemble experience certificates for similar supply work, and prepare EMD as specified in the terms. The tender permits a 25% quantity variation and a calculated delivery extension. Follow DoMA guidelines for submission of technical and financial bids.
What documents are required for the Shimla DoMA security tender bid 2025?
Submit GST certificate, PAN card, last 2-3 years financial statements, experience certificates for similar procurements, EMD documentation, technical bid, and OEM authorizations if applicable. Ensure all documents are current and digitally signed for portal upload.
What are the delivery terms for the DoMA Shimla tender 2025?
Delivery period begins from the original delivery date; if quantity increases, extension is calculated by (Increased quantity ÷ Original quantity) × Original delivery period with a 30-day minimum. The buyer may extend up to the original delivery period during the option clause.
What are the payment terms in the Indian Army security tender 2025?
Payment terms are issued in the final contract; bidders should expect government payment cycles post-delivery and acceptance. Prepare for standard terms: inspection, acceptance, and payment processing aligned with DoMA procurement norms.
What is the EMD requirement for this Shimla procurement tender 2025?
The tender data does not disclose the exact EMD amount; bidders should monitor the official tender notice for the precise EMD, mode of payment (DD/online), and submission deadline once released.
What standards or certifications are required for this DoMA tender in Shimla?
No explicit standards are listed in the provided data. Vendors should anticipate DoMA norms and prepare for standard security equipment qualifications and OEM authorizations, ensuring compliance with general government procurement practices.
When is the delivery extension applicable for quantity changes in this tender?
The extension applies when the quantity is increased beyond the original bid; the additional time is calculated by the stated formula, with a minimum extension of 30 days, and may extend to the original delivery period if needed.
What is the scope of the 25% quantity option in this Shimla tender 2025?
The purchaser retains the right to increase or decrease the bid quantity by up to 25% at contract placement and during the contract period at contracted rates, affecting both initial orders and any subsequent extensions.
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Documents 4
GeM-Bidding-8607603.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS