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Tribal Welfare Department Madhya Pradesh IT Equipment Tender Gwalior 2025 for All in One PC, Printers and Line Interactive UPS

Bid Publish Date

28-Nov-2025, 6:25 pm

Bid End Date

19-Dec-2025, 7:00 pm

Location

GWALIOR , MADHYA PRADESH
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Progress

Issue28-Nov-2025, 6:25 pm
Technical16-12-2025 18:29:00
Financial
Award15-Jan-2026, 12:41 am
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Quantity

24

Category

Computer Printer (V2)

Bid Type

Two Packet Bid

Categories 3

UPS ATM MICRO CONTROLLER

Tender Overview

The Madhya Pradesh Tribal Welfare And Scheduled Caste Department in Gwalior (474001) seeks procurement of IT equipment including All in One PC (V2), Computer Printer (V2), and Line Interactive UPS with AVR (V2). The tender lacks explicit quantity and value details in the provided data, but mandates OEM-issued MAF, BIS certification for all items, and confirmation of a local service center. Short-notice demos may be requested. The bid is sourced under government procurement channels, emphasizing compliance with distributor/OEM standards and post-sale support readiness. This procurement targets reliable, BIS-certified IT peripherals suitable for government operations, with emphasis on vendor credibility and post-sale service. The unique clause enabling quantity adjustments up to 25% during contract execution is a key risk-management element for bidders.

Technical Specifications & Requirements

  • Product scope includes: All in One PC (V2), Computer Printer (V2), Line Interactive UPS with AVR (V2)
  • Requirements highlighted in ATC: MAF must be OEM-approved; BIS certification for all items; local service center details mandatory
  • Demo readiness on short notice; delivery timelines to be aligned with original delivery period and potential quantity changes up to 25%
  • Data is limited; bidders should anticipate BIS, OEM authorization, warranty terms, and after-sales support obligations as key criteria
  • No BOQ items: bidders must rely on standard government specifications and ensure compliance with stated ATC terms

Terms, Conditions & Eligibility

  • EMD/auction security inherently not disclosed; bidders should verify exact amount per item and mode of payment in the bid document
  • Bid Specific MAF must be verified and endorsed by OEM; non-compliance risks bid rejection
  • BIS certification is mandatory for all items; provide BIS certificates and related conformity marks
  • Local service center details required; demonstrate service capability and regional coverage
  • Demos may be required on short notice; maintain readiness for on-site demonstrations and product showcasing
  • The purchaser reserves quantity variation up to 25% and can extend delivery periods accordingly; ensure flexible logistics planning and contract scheduling

Key Specifications

  • Product scope: All in One PC (V2), Computer Printer (V2), Line Interactive UPS with AVR (V2)

  • Standards: BIS certification required for all items; MAF by OEM

  • Service: Detailed local service center information and support capability

  • Delivery: Flexible delivery considering an option clause up to 25% quantity variation

  • Demos: Short notice demo readiness as per ATC

Terms & Conditions

  • Key term: OEM MAF verification and BIS certification mandatory

  • Key term: Local service center details required

  • Key term: Quantity adjustment up to 25% and extended delivery timelines

Important Clauses

Payment Terms

Not specified in data; bidders should refer to standard government procurement terms and confirm milestones with the procuring department

Delivery Schedule

Delivery period may be extended if quantity increases; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days

Penalties/Liquidated Damages

Not expressly stated; verify LD provisions in the bid documents and align with BIS/compliance timelines

Bidder Eligibility

  • OEM authorization with MAF for All in One PC, Printers, and UPS

  • BIS certification for each item in the proposed list

  • Demonstrable local service center capability and regional support

  • Experience in supplying similar IT hardware to government departments

  • Financially sound with requisite turnover per tender rules

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

All in One PC (V2) (Q2) , Computer Printer (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2)

Authority Records

TRIBAL WELFARE AND SCHEDULED CASTE (SC) DEPARTMENT

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Documents 2

GeM-Bidding-8650523.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (similar IT equipment supply)

4

Financial statements (last 2-3 years)

5

EMD proof or security deposit (as applicable per item)

6

Technical bid documents

7

OEM authorization/MAF

8

BIS certification for all items

9

Local service center evidence and contact details

10

Demo readiness statement (if required)

Technical Results

S.No Seller Item Date Status
1
ABS INFOTECH   Under PMA
Make : acer Model : Veriton Z4694G16-12-2025 18:29:00
2
AGASTYA INTERNATIONAL   Under PMA
Make : acer Model : Veriton Z4714GT19-12-2025 12:51:01
3
COAGULATE GLOBAL SOLUTIONS PRIVATE LIMITED   Under PMA
Make : acer Model : Veriton Z4694G19-12-2025 17:17:09
4
GIRRAJ ENTERPRISES   Under PMA
Make : acer Model : Veriton Z4694G11-12-2025 17:32:26
5
GWALIOR IT AND POWER SOLUTIONS PRIVATE LIMITED   Under PMA
Make : acer Model : Veriton Z4694G13-12-2025 11:28:56
6
M/S BHARAT COMPUTER THEOREM   Under PMA
Make : acer Model : Veriton Z4694G29-11-2025 14:36:36
7
RUDRANSH ENTERPRISE   Under PMA
Make : VOLTRIQ Model : AI50019-12-2025 15:50:01
8
SOFTRONIX DIGITAL PRIVATE LIMITED   Under PMA
Make : acer Model : Veriton Z4694G19-12-2025 16:28:30

Financial Results

Rank Seller Price Item
L1
GWALIOR IT AND POWER SOLUTIONS PRIVATE LIMITED( MSE Social Category:General )    Under PMA
Item Categories : All in One PC (V2),Computer Printer (V2),Line Interactive UPS with AVR (V2)
L2
ABS INFOTECH( MSE Social Category:General )    Under PMA
Item Categories : All in One PC (V2),Computer Printer (V2),Line Interactive UPS with AVR (V2)
L3
GIRRAJ ENTERPRISES( MSE Social Category:General )    Under PMA
Item Categories : All in One PC (V2),Computer Printer (V2),Line Interactive UPS with AVR (V2)

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for IT equipment tender in Gwalior MP 2025 with BIS

Bidders must submit GST, PAN, experience certificates, financial statements, EMD proof, OEM authorizations, BIS certificates, and local service center details. Ensure OEM MAF is validated and be prepared for a short-notice demo. Follow ATC terms and comply with 25% quantity variation rules.

What documents are required for BIS certified IT tender in MP

Submit GST certificate, PAN, 2–3 years of financials, experience certificates for similar supply, EMD documentation, OEM authorization, BIS certificates for each item, and proof of local service center. Include technical bid and warranty information where applicable.

What are the delivery conditions for All in One PC and UPS bid MP

Delivery must comply with original timelines unless quantity changes trigger an extended period. Additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Be prepared for up to 25% quantity variation.

How to verify OEM MAF and BIS certification for tender in Gwalior

Obtain official OEM MAF authorization letters and BIS certificates for each listed item. Cross-check with the MP Tribal Welfare Department’s procurement portal and the BIS database. Include copies in the technical bid package and validate before submission.

What is the role of a local service center in MP IT bids

Prove existence and capability of a authorized local service center with contact details, response times, and spare parts availability. Provide service level commitments and on-ground support plans aligned to government requirements.

When is the demonstration required for MP IT tender bid 2025

ATC clauses permit short-notice demos. Ensure readiness to showcase All in One PC, printers, and UPS with AVR in a live environment, addressing performance, certifications, and maintenance capabilities to meet procurement expectations.

What is the eligibility criteria for suppliers of government IT gear in MP

Eligibility includes prior similar supply experience to government entities, valid GST/PAN, financial stability, BIS certification for each item, OEM authorizations, and demonstrable post-sale service capacity through a local center.

What are the key standards required for MP IT procurement

Standards include BIS certification for all items and OEM MAF validation. Suppliers must provide clear conformity evidence, warranty terms, and service support details to align with government procurement expectations.

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