Indian Army Printing Parts Tender 2026 India HP 136A Epson Maintenance Box Motherboard - 25% Quantity Flexibility
Indian Army
PUNE, MAHARASHTRA
Posted:
22 January 2026
Closed:
5 February 2026
GEM
GEM
Indian Army Epson Printer Heads and Accessories Tender Jalandhar Punjab 2026 - Head Epson T3130, 5130, HP T850, Training & 3-Year Warranty
Progress
Issue31-Jan-2026, 12:16 pm
AwardPending
Quantity
10
Category
Head Epson T3130
Bid Type
Two Packet Bid
Key Highlights
- • Contract allows quantity fluctuation up to 25% with extended delivery period calculations
- • OEM warranty certificates required; 3-year warranty from final acceptance
- • Must have established Installation, Commissioning, Training, Troubleshooting and Maintenance service group in India
- • Service centers near consignee locations must be disclosed with bid
- • Documents required at bid: PAN, GSTIN, cancelled cheque, EFT mandate
Tender Overview
The Indian Army (Department Of Military Affairs) invites bids for the procurement of multiple Epson printer heads and related components including Head Epson T3130, Encoder Epson T3130, Head Epson 5130, Head Epson 6190, Head Epson 6460, Maintenance Box, Toner Pump Assembly HP T850, Cleaning Blade. The package covers Supply, Installation, Testing, Commissioning of goods and training of operators, with statutory clearances as required. The scope signals a comprehensive post-award service requirement, including OEM warranty and aftersales support across India. The tender emphasizes quantity flexibility up to 25% during contract execution, with delivery timelines adjusted accordingly, and a minimum 30-day extension logic. The contract aims for a robust on-site support network, evidenced by a directive to upload nearby service centers. The absence of itemized BOQ data suggests a broad, component-based procurement for multiple printer heads and accessories.
Technical Specifications & Requirements
- Items include: Head Epson T3130, Encoder Epson T3130, Head Epson 5130, Head Epson 6190, Head Epson 6460, Maintenance Box, Toner Pump Assembly HP T850, Cleaning Blade
- Scope: Supply, installation, testing, commissioning, operator training, and statutory clearances (if any)
- Warranty: 3 years from final acceptance or after installation, whichever is later; OEM warranty certificates required at delivery
- Service capability: Proven installation, commissioning, troubleshooting, and maintenance presence in India; service centers near consignee destinations to be uploaded with bid
- Option clause allows quantity variation up to 25% during contract and extended delivery periods with formula-based time calculations
Terms, Conditions & Eligibility
- EMD/guarantee not explicitly stated in data; bidders must align with standard procurement practices for defense tenders
- Documents to submit with bid: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by Bank
- Warranty: 3-year coverage with OEM certificates at delivery; aftersales service capability required within India
- Delivery concept includes supply, installation, testing, commissioning, and operator training; statutory clearances if applicable
- Service network: upload details of service centres near consignee locations; option Clause allows quantity adjustments up to 25% during contract lifecycle
Key Specifications
-
Product category: Epson printer heads and related components (T3130, 5130, 6190, 6460) and HP T850 toner pump assembly
-
Quantities and unit measurements are not disclosed in BOQ; scope includes supply, installation, testing, commissioning, and operator training
-
Warranty: 3 years from final acceptance or post-installation, with OEM warranties
Terms & Conditions
-
Delivery period can extend with option clause up to 25% quantity change
-
3-year warranty from acceptance with OEM certificates required at delivery
-
Bid must include PAN, GSTIN, cancelled cheque, EFT mandate
Important Clauses
Payment Terms
Not explicitly detailed; bids should align with standard procurement payments and ensure availability of OEM warranties
Delivery Schedule
Delivery begins after order; option clause allows 25% quantity variation with adjusted delivery timelines; extended period calculated by formula and minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should anticipate standard defense procurement LDs per contract
Bidder Eligibility
-
Proven installation, commissioning, and maintenance experience for printer heads and related components in India
-
Capability to provide OEM warranty and post-sale service centers across India
-
Submission of PAN, GSTIN, cancelled cheque, and EFT mandate with bid
Documents 4
GeM-Bidding-8912144.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
8 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | Head Epson T3130 | IT Spares | 1 | nos | 281fwc | 30 |
| 2 | Encoder Epson T3130 | IT Spares | 1 | nos | 281fwc | 30 |
| 3 | Head Epson 5130 | IT Spares | 1 | nos | 281fwc | 30 |
| 4 | Maintenance Box | IT Spares | 3 | nos | 281fwc | 30 |
| 5 | Toner Pump Assy HP T850 | IT Spares | 1 | nos | 281fwc | 30 |
| 6 | Cleaning Blade | IT Spares | 1 | nos | 281fwc | 30 |
| 7 | Head Epson 6190 | IT Spares | 1 | nos | 281fwc | 30 |
| 8 | Head Epson 6460 | IT Spares | 1 | nos | 281fwc | 30 |
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Historical Data
Required Documents
1
PAN card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT mandate copy certified by bank
5
OEM warranty certificates from successful bidder at delivery
6
Proof of service centers in India and near consignee locations
7
Any relevant installation, commissioning, and training credentials
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for Epson printer heads tender in Jalandhar 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate with their bid package, plus OEM warranty certificates. The scope includes supply, installation, testing, commissioning, and operator training. A 3-year warranty is required from final acceptance; ensure readiness of service centers in India and comply with the 25% quantity variation option when contracting.
What documents are required for the Indian Army printer components tender 2026?
Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate certified by bank, and OEM warranty certificates at delivery. Also provide proof of Indian service centers and capability for installation, commissioning, and training. Ensure submission of any statutory clearances if applicable to the scope.
What are the warranty terms for Epson printer head procurement in this bid?
Warranty spans 3 years from final acceptance or after installation, whichever is later. OEM warranty certificates must accompany delivery, and the seller must provide ongoing maintenance support via established Indian service centers near consignee locations.
What is the delivery flexibility under the option clause for this tender?
Contract terms allow quantity variation up to 25% of bid quantity during placement and within the currency of the contract, with delivery timelines adjusted by a formula that bases extra time on the ratio of increased to original quantity, minimum 30 days.
Which components are included in the scope of supply for this Indian Army tender?
Scope includes Supply, Installation, Testing, Commissioning of Head Epson T3130, Encoder Epson T3130, Head Epson 5130, Head Epson 6190, Head Epson 6460, Maintenance Box, Toner Pump Assembly HP T850, Cleaning Blade and training of operators with potential statutory clearances.
How should bidders demonstrate after-sales support for this defense procurement?
Provide details of well-established installation, commissioning, troubleshooting, and maintenance service groups in India, including location-wise service centers near consignee destinations and contactable support channels for rapid response during warranty and post-warranty periods.
What is the expected payment and invoicing terms for this procurement?
The tender text does not specify exact payment terms; bidders should align with standard government procurement practices, ensuring timely invoicing against milestones such as delivery, installation, and acceptance, and provide bank EFT details to facilitate payments.
Are there any location-specific submission requirements for the Jalandhar tender?
Bidders must upload service centers near consignee destinations and ensure vendor code creation data, including PAN, GSTIN, and EFT mandates, to enable coordination with Indian Army facilities in Jalandhar, Punjab.
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Documents 4
GeM-Bidding-8912144.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS