Gujarat Panchayats & Rural Housing Department RO Water Treatment System Tender ValSAD Gujarat 2026
Progress
Key Highlights
- • Mandatory Data Sheet submission with bid to verify RO system parameters
- • Office of service provider must be located in Gujarat (state of consignee)
- • Escalation Matrix and dedicated toll-free service number required
- • Quantity flexibility up to 25% during contract and extended delivery window
- • No explicit RO specifications; emphasis on data sheet alignment and post-installation support
- • ATC and Corrigendum compliance mandatory for bid acceptance
- • ValSAd, Gujarat location with estimated contract value ₹3 Lakh
Tender Overview
The procurement is for a Reverse Osmosis-based Water Treatment System with a capacity above 50 LPH, issued by the Panchayats and Rural Housing Department, Gujarat for the city of Valsad, Gujarat 396001. Estimated value is ₹300,000. Bidders must include a complete Data Sheet and adheres to the ATC terms related to option quantities. An office of the service provider must exist within the consignee state, and the bid should be accompanied by required certificates. The tender emphasizes reliability of post-sale support and authenticity of technical parameters. Unique conditions include quantity variation up to 25% and delivery-time calculations tied to extended periods.
Technical Specifications & Requirements
- Item scope: RO water treatment system with minimum capacity > 50 LPH (exact capacity not specified).
- Critical documentation: upload Data Sheet matching product specifications; ensure no mismatch between bid and product parameters.
- Service & support: provide Escalation Matrix with telephone numbers and a Dedicated/toll-free support line.
- Compliance: no explicit standards listed; bidders must demonstrate capability to supply, install, and service RO units with verifiable certificates.
- Location & delivery: deliver to Valsad, Gujarat; office in state of consignee required.
- Documentation: ensure all required bid certificates are uploaded; non-submission leads to rejection.
Terms, Conditions & Eligibility
- Delivery terms allow a 25% quantity variation both at contract award and during the contract, with calculated time extensions.
- Financial standing: bidders must not be undergoing liquidation or revival proceedings; provide an undertaking.
- Data Sheet alignment: product data must match the bid; mismatches may lead to rejection.
- Service support: mandatory escalation matrix and toll-free number.
- SUBMISSION: ensure all Certificates/Documents sought in Bid, ATC, and Corrigendum are uploaded.
- Location compliance: Office presence within the State of Gujarat is required.
Key Specifications
-
Product/service: Reverse Osmosis based Water Treatment System
-
Capacity: above 50 LPH (exact model capacity to be specified in Data Sheet)
-
Data Sheet: must match offered product specifications
-
Service: Escalation Matrix with phone numbers; dedicated toll-free support
-
Compliance: certificates as per bid documents; no mismatch in parameters
-
Delivery: to ValSAd, Gujarat; service provider must have local presence
-
Quality/Performance: no standard specified in tender; rely on supplier documentation
Terms & Conditions
-
EMD: not specified in data; submit required certificates as per ATC
-
Delivery terms permit 25% quantity variation during contract
-
Office presence in Gujarat required for service support
-
Mandatory Data Sheet alignment with product specifications
-
Submission must include all bid certificates, ATC, and corrigendum
-
Dedicated toll-free service number and escalation matrix required
Important Clauses
Delivery Terms
Option clause allows +/-25% quantity adjustment; time extension formula applies with minimum 30 days
Service Support
Escalation matrix with telephone numbers; dedicated toll-free number required
Documentation
Upload Data Sheet; mismatches between bid and product parameters may lead to rejection
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Experience in supplying/servicing RO water treatment systems
-
Presence of an office in Gujarat or demonstrated local service capacity
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Reverse Osmosis based Water Treatment System above 50 LPH Capacity (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
180
Delivery Locations
1
Delivery Cities
Valsad
Delivery Pincodes
396170
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Paghdal Keyurkumar Dineshbhai | 396170,TALUKA PANCHAYAT OFFICE UMBERGAON | Valsad | Gujarat | 396170 | 1 | 180 | - |
Authority Records
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Documents 3
GeM-Bidding-9977271.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
21
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Data Sheet of RO water treatment system offered
Experience certificates for similar RO water treatment deployments
Financial statements or solvency certificate
Bidder undertaking confirming no liquidation or bankruptcy
OEM authorizations or licenses (if applicable)
Escalation Matrix and toll-free service contact details
Frequently Asked Questions
Key insights about GUJARAT tender market
What documents are required for RO water treatment tender in Gujarat?
Bidders must submit GST certificate, PAN, Data Sheet of the RO system, experience certificates, financial statements, an undertaking against liquidation, OEM authorizations if applicable, and the escalation matrix with toll-free service details. ATC compliance is mandatory for bid acceptance.
How to verify Data Sheet alignment with RO system bid in ValSAd?
Ensure the Data Sheet precisely matches the offered RO system model, capacity (>50 LPH), configuration, energy consumption, warranty terms, and installation requirements. Any mismatch may lead to bid rejection; cross-check with BOQ and terms.
What are the delivery terms for quantity variation in this tender?
The purchaser may increase or decrease quantity up to 25% at contract placement and during the currency. Delivery time scales are adjusted using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.
Which entity must have Gujarat-based service presence for RO procurement?
The bidder must show an office of the service provider located in Gujarat (state of consignee). This ensures local service, maintenance, and compliance with regional requirements after delivery.
What are the payment and warranty expectations for the RO tender?
While the ATC covers general terms, bidders should expect standard procurement payment terms and a warranty clause to be provided in the final contract; ensure support escalation and post-installation service are clearly defined.
How to prepare for submission of mandatory bid certificates for RO bid?
Collect all required bid certificates, including GST, PAN, data sheet, OEM authorizations, experience proofs, financials, and the escalation matrix. Upload ATC and corrigendum documents; ensure no missing items to avoid rejection.
What is the estimated value and scope of the Gujarat RO tender 2026?
Estimated value is ₹3,00,000 for a Reverse Osmosis water treatment system above 50 LPH. Scope includes supply, installation, and enduring service support; ensure local Gujarat presence and alignment with Data Sheet.
How to contact service support for RO equipment in this tender?
Provide a dedicated toll-free number and a full escalation matrix in the bid. This enables timely service support post-installation and helps resolve issues within standard contract timelines.