East Central Railway Toner Cartridges Tender 2026 Karnataka - ISO/IS 550 Compliant Supply & OEM Authorized Bid 2026
Bid Publish Date
17-Aug-2026, 12:42 pm
Bid End Date
28-Aug-2026, 9:00 am
Location
Progress
Key Highlights
- • OEM or Authorized dealer eligibility with bid-specific authorisation
- • Past performance: supply of toner cartridges for 20% of bid quantity in last 3 years
- • Option clause enabling up to 25% quantity adjustment during/after award
- • Delivery period adjustments tied to original delivery period
- • Mandatory ATC-compliant document uploads; non-compliance risks rejection
- • Scope: supply of toner/ink cartridges only; no installation
- • No BOQ items available; focus on bid documentation and eligibility
- • Must demonstrate procurement history with zonal railways/PU/government entities
Tender Overview
East Central Railway invites bids for the supply of toner cartridges / ink cartridges / printer consumables. The scope is purely goods supply, with no BoQ lines listed. The contract contemplates potential quantity adjustments up to 25% of bid quantity during and after award. Bidders must be OEMs or Authorized Dealers with verifiable past performance and document uploads as per ATC. The opportunity targets buyers in the Indian Railways ecosystem, emphasizing compatibility with generic laser/inkjet printers used in rail operations.
Technical Specifications & Requirements
- The tender category covers toner cartridges / ink cartridges / consumables for printers.
- No technical specifications are provided in the data; emphasis remains on eligibility and supplier capability.
- Eligible suppliers should demonstrate prior performance by supplying similar items (toner cartridges) for at least 20% of bid quantity on a single contract to any zonal railway/PU/core/government entity within the last three completed financial years and the current year up to bid opening.
- Documentation must align with the bid and ATC requirements; non-uploaded documents may lead to rejection.
- The scope limits bidders to supply-only; no installation or service duties.
Terms, Conditions & Eligibility
- EMD/Deposits: Not explicitly stated in the data provided.
- Eligibility criteria: OEM or Authorized dealer with bid-specific authorization; proven past performance with similar toner cartridges (20% of bid quantity).
- Delivery: As per contract terms; dpdates not specified.
- Documentation: Mandatory upload of certificates/documents in prescribed format per bid/ATC; missing documents will lead to rejection.
- Attribution: Option clause allows quantity adjustments up to 25% during contract and extended delivery periods with calculated time formula. Compliance with this ATC is required.
Key Specifications
-
Product: Toner Cartridges / Ink Cartridges / Printer Consumables
-
Category: Printer consumables; no detailed technical specs provided
-
Quantity: Not defined; subject to 25% option quantity
-
Standards/Certifications: Not specified in data
-
Past performance: 20% of bid quantity supplied in last 3 years
-
Eligibility: OEM or Authorized dealer with bid-specific authorization
Terms & Conditions
-
25% quantity variation permitted at contract placement and during currency
-
OEM or Authorized dealer eligibility with demonstrated past performance
-
Mandatory upload of bid-specific documents as per ATC; non-compliance risks rejection
Important Clauses
Payment terms
Not specified in data; typical tenders may require payment on delivery or within 30 days after receipt and acceptance
Delivery Schedule
Delivery period linked to last date of original delivery order; extended time calculated as (increased quantity / original quantity) × original period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; standard practice includes LD for late delivery; enforceable via contract
Bidder Eligibility
-
OEM or Authorized dealer with bid-specific authorization
-
Proven supply of toner cartridges for 20% of bid quantity in last 3 years
-
Supply proof (R.Note/CRAC/CRN) from zonal railways or equivalent government entities
Tender Data
Bid Details
Quantity
30
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Samastipur
Delivery Pincodes
848101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manohar Kumar | 848101,Office of General Stores Depot East Central Railway Samastipur | Samastipur | Bihar | 848101 | 30 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9749154.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
PAN card
Experience certificates showing similar toner cartridge supplies
Financial statements (last 3 years)
EMD/Security deposit proof
Technical bid documents demonstrating OEM/authorized dealer status
OEM authorization letter / Bid-specific authorization
RNote/CRAC/CRN or equivalent supply proofs
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | Compatible |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | HP |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | HP Laser 108w Printer |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | HP 110A Blk Original Laser Toner Cartridge-W1112A |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for toner cartridges tender in East Central Railway 2026?
Bidders must be OEMs or Authorized dealers with bid-specific authorization and demonstrate past performance by supplying toner cartridges for at least 20% of bid quantity in the last three financial years to any government entity. Upload all required ATC documents and demonstrate supply proof such as R.Note/CRAC/CRN. Ensure option clause provisions are understood.
What documents are required for East Central Railway toner bid 2026?
Submit GST registration, PAN, experience certificates for toner cartridge supplies, financial statements for three years, EMD proof, OEM authorization, and technical bid documents. Ensure all documents match bid format per ATC; missing docs will risk rejection.
What is the past performance criterion for this tender?
Bidder must have supplied toner cartridges for 20% of the bid quantity on a single contract to any zonal railway or government entity within the last three financial years and up to bid opening, with supply proofs such as R.Note/CRAC/CRN attached.
Are there quantity flexibilities in East Central Railway toner tender?
Yes. The purchaser may increase or decrease bid quantity up to 25% at contract placement and during the currency. The extended delivery time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
What delivery terms apply to this toner cartridge procurement?
Delivery is tied to the last date of the original delivery order; if option quantities are exercised, the extended period follows the stated formula, ensuring a minimum of 30 days. The actual delivery schedule will be defined in the purchase order.
What are the eligibility criteria for OEM authorization in this tender?
Bidders must either be OEMs or Authorized dealers with bid-specific authorization. They must provide past performance evidence for toner cartridge supply (20% of bid quantity) and attach contract proofs (R.Note/CRAC/CRN) to demonstrate capability and compliance.
What are the key ATC document requirements for the bid?
Bidders must upload all certificates and documents in the prescribed bid format as sought in the bid document and ATC. Non-uploaded or non-compliant documents will cause bid rejection; ensure OEM authorization, GST, PAN, and financials are clearly provided.