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Hindustan Aeronautics Limited IP-PBX System Supply & Installation Tender Kasaragod Kerala 2026

Bid Publish Date

14-Mar-2026, 8:22 am

Bid End Date

04-Apr-2026, 9:00 pm

Location

KASARAGOD , KERALA
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Progress

Issue14-Mar-2026, 8:22 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 4

PHONE SYSTEM PBX VOIP EPBAX

Tender Overview

Hindustan Aeronautics Limited (HAL), Department of Defence Production, seeks IP-PBX system supply and installation for a project located in KASARGOD, KERALA. The tender contemplates delivery under an option clause allowing up to 25% quantity variation at contracted rates, with delivery timelines starting after the original delivery order. Bidders must prepare for data sheet verification against technical parameters and ensure GST compliance. HAL emphasizes MSME awareness of the TReDS platform integration and requests data sheet alignment with bid documents. This opportunity targets qualified integrators with telecom and installation capabilities, and emphasizes adherence to data sheet match-up and GST considerations. Key differentiators include the inclusion of an option-based delivery extension, and mandatory vendor code creation prerequisites via submission of PAN, GSTIN, cancelled cheque, and EFT mandate.

Technical Specifications & Requirements

  • Product scope: IP-PBX system supply and installation; no BOQ items listed.
  • Data documentation: upload Data Sheet with bid; mismatch may cause rejection.
  • Mandatory documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; GST applicability to be verified by bidder.
  • GST handling: GST rate to be determined by bidder; HAL will reimburse as per actuals or applicable rates (whichever is lower).
  • Compliance: HAL emphasizes adherence to the Data Sheet to avoid disqualification; no standalone BOQ details provided.
  • Platform notes: HAL is registered on the TReDS platform; MSMEs encouraged to leverage platform services.

Terms & Eligibility

  • Quantity variation: up to 25% increase/decrease at contracted rates; extended delivery period calculated and may be adjusted with minimum 30 days.
  • Data sheet alignment: ensure offered product parameters match the Data Sheet exactly; mismatches may lead to bid rejection.
  • GST risk: bidder responsible for applying correct GST; reimbursement aligned with actuals or lower applicable rate.
  • Vendor code: inclusion requires PAN, GSTIN, cancelled cheque, and EFT mandate documents.
  • ATC: HAL uploaded at least one ATC document; follow terms for GST and MSME registration considerations.
  • TReDS: awareness encouraged for vendor MSMEs; platform use highlighted by HAL.

Key Specifications

    • Product/service: IP-PBX system supply and installation
    • Data Sheet: must be uploaded and reconciled with bid parameters
    • Standards/certifications: not specified in tender data; ensure data sheet alignment
    • Delivery terms: option clause permits up to 25% quantity variation
    • Platform: HAL registered on TReDS for MSMEs

Terms & Conditions

  • Option Clause: quantity variation up to 25% during contract and extended period

  • GST: bidder bears GST applicability; HAL reimbursements per actuals or lower rate

  • Mandatory documents: PAN, GSTIN, cancelled cheque, EFT mandate with bid

  • Data Sheet alignment critical to avoid bid rejection

  • TReDS platform suitability encouraged for MSMEs

Important Clauses

Payment Terms

GST handling by bidder; HAL reimbursements based on actuals or lowest applicable rate

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period if option clause exercised with minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; bidders should assume standard HAL terms to be disclosed in ATC

Bidder Eligibility

  • Experience in IP-PBX installation and telecom systems

  • Ability to submit Data Sheet aligned with bid specifications

  • GST registration and GSTIN validity

  • PAN card validity and EFT mandate readiness

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Supply and Installation of IP-PBX System

Authority Records

MINISTRY OF DEFENCEDEFENCE PRODUCTION DEPARTMENT

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End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

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Free consultation · 24h response

Documents 4

GeM-Bidding-9121310.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Data Sheet of offered IP-PBX system

6

GST compliance documents (as applicable)

7

Vendor code creation documents (as per ATC)

8

Any OEM authorization or data sheet cross-check documents

Frequently Asked Questions

Key insights about KERALA tender market

How to bid on HAL IP-PBX tender in Kasaragod Kerala 2026

Bidders should prepare the Data Sheet for the offered IP-PBX system, ensure PAN and GSTIN validity, provide a cancelled cheque and EFT mandate, and verify GST applicability. The bid must align with the Data Sheet and comply with the 25% quantity variation option. Submission via HAL’s tender portal is required.

What documents are required for HAL IP-PBX procurement Kasaragod 2026

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, Data Sheet of the IP-PBX, and vendor code creation documents. OEM authorizations should be included if applicable, and GST compliance must be demonstrated for bid submission.

What are the delivery terms for HAL IP-PBX supply Kasaragod

Delivery terms allow up to 25% quantity variation at contracted rates. The additional delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, starting from the last date of the original delivery order.

What GST obligations exist for HAL IP-PBX tender Kasaragod 2026

Bidders must determine GST applicability and pay accordingly; HAL will reimburse GST at actuals or the lower applicable rate, subject to the quoted GST percentage. Ensure GSTIN is valid and accurately reflected in bid documents.

What is required for Data Sheet alignment in HAL tender

Submit the Data Sheet of the IP-PBX system offered and ensure every technical parameter matches the bid. Any unexplained mismatch can lead to bid rejection; cross-check model numbers, capacities, and installation requirements before submission.

What is MSME guidance regarding HAL TReDS exposure Kasaragod

HAL notes TReDS platform relevance for MSMEs; vendors should consider registering to leverage receivables discounting services. This does not alter bid requirements but can improve cash flow for qualifying small suppliers.

What are the eligibility criteria for HAL IP-PBX tenders 2026 Kasaragod

Eligibility includes proven IP-PBX installation experience, valid PAN and GSTIN, ability to submit EFT mandate, and data sheet compliance. Vendors must demonstrate capability to meet delivery and conformity with the Data Sheet and GST rules.

When is GST reimbursement applicable for HAL IP-PBX bid

GST reimbursement is determined by HAL at actuals or the lower applicable rate, based on the bidder's quoted GST percentage. Ensure accurate GST calculation and supporting GST compliance documents in the bid.

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