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Chief Electoral Officer Rajasthan Multifunction Machine MFM/Scanner Tender Hanumangarh 2025 ISO 9001

Bid Publish Date

17-Nov-2025, 5:56 pm

Bid End Date

01-Dec-2025, 6:00 pm

EMD

₹6,000

Location

HANUMANGARH , RAJASTHAN
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Progress

Issue17-Nov-2025, 5:56 pm
Corrigendum28-Nov-2025
AwardPending
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Quantity

24

Category

Multifunction Machine MFM (V2)

Bid Type

Two Packet Bid

Categories 2

MACHINE SCANNER

Tender Overview

Chief Electoral Officer, Rajasthan invites bids for the Multifunction Machine MFM (V2) and Scanner (V3) in Hanumangarh, Rajasthan (335063). The scope is supply of goods only, with an EMD of ₹6,000. The bid allows a quantity variation up to 25% during and after contract, at contracted rates. Bidders must confirm turnover and provide audited statements or CA certificates. The procurement emphasizes post-sale support, with mandatory in-state service centers and OEM authorization for imported items. The order will be executed under terms that permit delivery-time adjustment aligned with the option clause, ensuring delivery continuity.

Technical Specifications & Requirements

  • Item category: Multifunction Machine MFM (V2) and Scanner (V3); no BOQ items listed.
  • EMD: ₹6,000; delivery and quantity flexibility as per option clause.
  • Financial turnover: last 3 financial years’ average turnover required; audited balance sheets or CA certificate to be uploaded.
  • OEM/Imported products: for imports, OEM or authorized seller must have registered Indian office for after-sales service.
  • Service centers: in-state for carry-in warranty; within 30 days of award if not existing, with documentary evidence of a functional center.
  • Service support: dedicated toll-free number and escalation matrix required.
  • Quality: ISO 9001 certification requirement stated for bidder or OEM.

Terms & Eligibility

  • Delivery terms: option to increase quantity up to 25%; delivery period adjusted from last delivery order date with minimum 30 days.
  • Service obligation: in-state service center presence or establishment within 30 days of award; payment contingent on documentary evidence of service center.
  • Turnover: minimum average annual turnover for last 3 years as per bid document; must be supported by audited statements or CA certificate.
  • OEM compliance: imported items must have India-based OEM registered office for after-sales support.
  • Warranty/Support: dedicated service center, toll-free number, and escalation matrix must be provided.
  • Documentation: GST, PAN, and CA/audited financials as applicable; bid should include technical compliance certificates.

Key Specifications

  • Multifunction Machine MFM (V2) and Scanner (V3) categories listed; no explicit BOQ quantities

  • EMD: ₹6,000

  • Turnover evidence: last 3 financial years

  • Imported products require India-based OEM/authorized seller with after-sales service

  • Functional Service Centre in State of consignee or establishment within 30 days

  • Dedicated toll-free service number and escalation matrix

  • ISO 9001 certification requirement

Terms & Conditions

  • 25% quantity variation allowed during and after contract at original rates

  • Delivery period linked to last delivery order date with minimum 30 days

  • Mandatory in-state service centers and documentary evidence before payment

Important Clauses

Payment Terms

Payment to be released after submission of evidence of functional Service Centre; delivery completion tied to order milestones with option clause utilized for quantity changes

Delivery Schedule

Delivery period commences from last date of original delivery order; additional time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Penalties not explicitly detailed; typical tender terms imply LD for delayed delivery, subject to contract terms and option clause

Bidder Eligibility

  • Average turnover in last 3 years meets required threshold per bid document

  • ISO 9001 certified bidder or OEM requirement met

  • Functional service center in-state or commitment to establish within 30 days of award

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Multifunction Machine MFM (V2) (Q2) , Scanner (V3) (Q2)

Authority Records

ELECTION COMMISSION OF INDIACHIEF ELECTORAL OFFICER

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Documents 5

GeM-Bidding-8599698.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate indicating turnover for last 3 years

4

OEM authorization letter (for imported items) or OEM registered Indian office proof

5

Evidence of a Functional Service Centre in the state of the consignee or plan to establish within 30 days

6

Dedicated toll-free service contact details and escalation matrix

7

ISO 9001 certification or bidder/OEM compliance document

8

Technical bid documents demonstrating product compliance

Corrigendum Updates

1 Update
#1

Update

28-Nov-2025

Extended Deadline

01-Dec-2025, 6:00 pm

Opening Date

01-Dec-2025, 6:30 pm

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for multifunction machine MFM in Hanumangarh 2025?

Bidders must meet turnover and ISO 9001 standards, submit GST, PAN, audited financials, and OEM authorization for imports. Provide evidence of an Indian service center or plan to establish within 30 days of award. Include EMD ₹6,000 and comply with 25% quantity variation terms.

What documents are required for MFM/Scanner tender in Rajasthan?

Submit GST certificate, PAN, audited statements or CA certificate showing turnover, OEM authorization for imports, proof of service center in-state or plan, toll-free service details, ISO 9001 certificate, and technical bid documents demonstrating compliance with product category.

What are the delivery and variation terms for this tender?

Delivery period starts from the last date of the original delivery order. Quantity may be increased up to 25% during contract at contracted rates. If extended, time calculated as (Increased quantity/Original quantity) × Original period, minimum 30 days.

What standards or certifications are required for bidders?

Bidders must hold ISO 9001 certification; for imported items, OEM or authorised seller must have India-based office for after-sales support. Ensure service center and escalation matrix are in place before bid submission.

What is the EMD amount and its submission method?

The EMD is ₹6,000. Submit via demand draft or online payment depending on procurement portal instructions; ensure the EMD accompanies the Technical Bid as part of bid submission requirements.

What are the service center requirements in Rajasthan?

Bidder or OEM must have a functional service center in the state of the consignee; if absent at bidding, establish within 30 days of award and provide documentary evidence; payment tied to evidence of service capability.

How to verify OEM eligibility for imported MFM/Scanner items?

Verify that the OEM has a registered office in India to provide after-sales service; obtain OEM authorization letter and proof of India-based service capability to accompany technical bid submission.

What happens if additional quantity is ordered under the option clause?

The purchaser may increase quantity by up to 25% at contracted rates; delivery time adjusts from the last order date; added time is calculated with a minimum of 30 days, and may extend within contract terms.

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