HPCL AMC of Fire Engines & 320KVA DG Set Tender India 2026
Progress
Key Highlights
- • HPCL requires AMC for Fire Engines and 320KVA DG Set with site visit prior to quoting
- • EMD amount explicitly stated as ₹16,000; ensure submission with bid
- • Bid flexibility up to 50% quantity or duration under ATC Clause 50
- • HPCL GT&C takes precedence over GeM GTC; strictly follow HPCL terms
- • No BOQ items listed; anticipate a comprehensive service contract rather than fixed-price line items
- • Mandatory declarations and OEM authorizations may be required; Adobe Acrobat viewing advised
Tender Overview
Hindustan Petroleum Corporation Ltd invites bids for AMC services covering Fire Engines and a 320KVA DG Set. The scope includes maintenance and servicing as per HPCL ATC, with an EMD of ₹16,000. This procurement targets service providers capable of on-site support and preventive maintenance, ensuring uptime of critical fire and power backup equipment. Bidders should visit the site to understand scope, terms, and potential 50% scope variations under Clause 50. The ATC text states HPCL GT&C precedence over GeM GTC and emphasizes thorough documentation and declarations. The absence of BOQ items implies a broad maintenance contract rather than a fixed-price schedule. Unique aspects include site acclimatization and alignment with HPCL’s internal terms. Overall, the tender demands experienced service capability, ready deployment, and strict adherence to ATC-set conditions.
Technical Specifications & Requirements
- Organization: Hindustan Petroleum Corporation Ltd (HPCL)
- Project scope: AMC for Fire Engines and 320KVA DG Set
- EMD: ₹16,000
- Contract flexibility: Up to 50% quantity or duration increase permitted at contract issue and for lumpsum-based services per ATC
- Site due diligence: Bidders must visit site prior to quoting
- Documentation: Sign and upload all mandated declarations and documents; HPCL T&C supersede GeM
- ATC reference: HPCL GT&C precedence over GeM GTC
- Bid readiness: Open documents in Adobe Acrobat for viewing tender documents
Terms, Conditions & Eligibility
- ATC compliance: HPCL ATC documents govern terms; ensure sign-off on all declarations
- Financial standing: Bidder must not be in liquidation or bankrupt; provide undertaking
- Site familiarity: Pre-quote site visit required to accurately scope maintenance work
- Documentation: Upload all mandated declarations, GST/PAN, experience proofs, and OEM authorizations as applicable
- Variation rights: Accept potential 50% scope/duration adjustments as per Clause 50
- Precedence: HPCL GT&C prevails over GeM GTC; all bidders must align with HPCL terms
Key Specifications
-
AMC for Fire Engines and 320KVA DG Set
-
EMD: ₹16,000
-
50% scope/duration increase allowed with consent
-
Site visit mandatory before quoting
-
HPCL GT&C supersedes GeM GTC
-
ATC documents to be uploaded with bid
Terms & Conditions
-
Bidder must submit mandatory declarations and documents per ATC
-
EMD amount of ₹16,000 required
-
Right to modify contract quantity/duration up to 50%
Important Clauses
Payment Terms
HPCL ATC governs payment; details provided in ATC tender documents
Delivery Schedule
AMC service cadence to be defined in ATC; site visit required prior to quote
Penalties/Liquidated Damages
Not specified in available data; refer to HPCL ATC for LD terms
Bidder Eligibility
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Not in liquidation or bankruptcy; provide undertaking
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Experience in AMC for heavy-duty engines or DG sets
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Financial stability evidenced by statements
Tender Data
Bid Details
Quantity
2
Similar Category
AMC / CMC of Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler System AMC / CMC of Fire Extinguishers Operation And Maintenance Of Fire Fighting System Leasing Service of DG-Set Operation and Maintenance Services of Power Generator(DG-Set)
Bid Type
Two Packet Bid
Bid Validity
65 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
11
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - AMC of Fire Engines , Custom Bid for Services - AMC OF DG SET, 320KVA DG
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
27
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Ernakulam
Delivery Pincodes
682309
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| SREELAL P P | 682309,HPCL IRUMPANAM TERMINAL, seaport airport Road, Irumpanam post, Kochi, Kochi - 682309 | Ernakulam | Kerala | 682309 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 8
GeM-Bidding-10001377.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar AMC work
Financial statements / solvency proof
EMD submission proof (₹16,000)
Technical bid documents as per ATC
OEM authorization letters for DG set and fire engine maintenance
Declared undertakings about non-liquidation or bankruptcy
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for HPCL AMC services for fire engines in India 2026
Bidders should submit GST, PAN, financials, experience certificates, EMD ₹16,000, and technical declarations via ATC. Confirm OEM authorizations for fire engines and 320KVA DG sets, and ensure site visit is completed before quoting. HPCL terms prevail over GeM GTC; download ATC from the tender file.
What documents are required for HPCL fire engines AMC tender
Required documents include GST certificate, PAN, prior AMC experience certificates, financial statements, EMD proof of ₹16,000, OEM authorizations, and all signed declarations per ATC. Ensure Adobe Acrobat-accessible tender documents; upload declarations with bid submission.
What are the key technical specifications for HPCL DG set AMC
The specification focuses on maintenance of a 320KVA DG Set and associated fire engine systems. While no explicit performance numbers are listed, bidders must demonstrate capability in on-site preventive maintenance, fault diagnosis, and timely parts replacement per OEM guidelines and HPCL ATC.
When is the delivery window for HPCL AMC services
Delivery window is defined in the ATC; bidders must complete site-based maintenance scheduling after contract award. Clause 50 allows up to 50% variation in quantity or duration, subject to consent and contract terms.
What is the EMD amount for this HPCL tender
The EMD for this HPCL AMC tender is ₹16,000. Submit proof of payment or bank guarantee as per ATC, ensuring timely submission with the technical bid documents.
How to ensure eligibility for HPCL procurement of AMC services
Ensure non-liquidation status with an undertaking, demonstrate relevant AMC experience on similar engines or DG sets, provide financial stability, and attach OEM authorizations. Align with HPCL GT&C precedence and complete site visit prior to quoting.
What are the payment terms for HPCL AMC services
Payment terms are governed by HPCL ATC; bidders should reference the ATC tender documents for exact terms, including any milestone payments and acceptance criteria tied to service delivery across the AMC period.