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Western Coalfields Limited Comprehensive Upkeep & Maintenance of Umrer Township Tender 2026

Bid Publish Date

08-Jul-2026, 12:42 pm

Bid End Date

23-Jul-2026, 1:00 pm

EMD

₹1,79,700

Value

₹1,43,75,647

Location

NAGPUR , MAHARASHTRA
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Progress

Issue08-Jul-2026, 12:42 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 4

ROAD CLEANING SERVICES TOWNSHIP WATER LEVEL RECORDER

Tender Overview

Organization: Western Coalfields Limited, under Coal India Limited, solicits a 1-year contract for ** Comprehensive Annual upkeep and maintenance of Umrer Township** including drain cleaning, road cleaning, grass cleaning, garbage collection, sanitation works, and related services. Estimated value: ₹14,375,647 with EMD: ₹179,700. Location: Umrer Township; scope covers sanitation and housekeeping across municipal-like services. No BOQ items are listed, suggesting a broad service package and potential for multi-discipline coordination. This tender emphasizes ongoing municipal maintenance rather than one-off works, with an ATC emphasis on bidder documentation and work-experience verification.

Technical Specifications & Requirements

  • Service category: Comprehensive annual upkeep and maintenance (sanitation, cleaning, waste collection, and related town maintenance).
  • No explicit itemized technical specs available; bidders should prepare for integrated facilities management approach across drains, roads, greens, and waste handling.
  • Key compliance focus areas include: permanent account number, GST status, legal status, and bidder undertakings per Annexure-III.
  • Required credentials mention: work experience certificate and working capital certificate; no BOM/BOQ metrics provided.
  • Financial scope indicates a large annual service contract; bidders should assess capacity to sustain year-long operations across township infrastructure.

Terms, Conditions & Eligibility

  • EMD: ₹179,700; ensure payment through eligible channel as per tender terms.
  • Experience & Capital: bidders must provide Work Experience certificate and Working Capital certificate.
  • Documentation: submissions include PAN, GST status, and bidder’s legal status; attach annexures as per ATC.
  • Contract duration: one year; ensure capability to deliver across the full annual maintenance cycle.
  • The tender emphasizes compliance with buyer added terms and ATC; ensure readiness for technical evaluation and BSC confirmation.

Key Specifications

  • Service category: Comprehensive Annual upkeep and maintenance of Umrer Township

  • EMD: ₹179,700

  • Estimated contract value: ₹14,375,647

  • Contract duration: 1 year

  • References to ATS: Work Experience certificate and Working Capital certificate required

Terms & Conditions

  • EMD amount and payment modality must be adhered to

  • Eligibility requires work experience and working capital certificates

  • Bid submission must align with Annexure-III undertakings

Important Clauses

Payment Terms

Payment terms to be as per tender, with EMD submission of ₹179,700 via approved channel and enablers for annual service payments

Delivery Schedule

Contract spans 12 months from award; bidders must demonstrate capability for consistent township maintenance actions throughout the year

Penalties/Liquidated Damages

Details not provided; bidders should expect standard LD for non-performance under integrated township maintenance

Bidder Eligibility

  • Evidence of ongoing working capital for 12 months of operation

  • Proven experience in township sanitation/maintenance projects

  • GST registered with valid GSTIN and PAN

  • Legal status suitable for government contracting

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Custom Bid for Services - Comprehensive Annual upkeep and maintenance of Umrer Township including drain cleaning, road cleaning, grass cleaning, garbage collection, sanitation works etc For one year

Authority Records

MINISTRY OF COALCOAL INDIA LIMITEDWESTERN COALFIELDS LIMITED

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Documents 11

GeM-Bidding-9571441.pdf

Main Document

Other Documents

OTHER

Other Documents

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Other Documents

OTHER

Other Documents

OTHER

Other Documents

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Other Documents

OTHER

Buyer uploaded ATC document

ATC

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST certificate

2

PAN card

3

Work Experience certificate

4

Working Capital certificate

5

Legal status of bidder document

6

Undertaking by bidder on letterhead as per Annexure-III

7

Any additional ATC-required docs (as referenced in ATC)

Frequently Asked Questions

How to bid for Umrer Township maintenance tender in 2026?

Bidders should prepare GST registration, PAN, and legal entity proof, along with Work Experience and Working Capital certificates. Ensure EMD of ₹179,700 is ready via approved channel, and complete Annexure-III undertakings. The tender uses ATC clauses and requires BSC confirmation before submission.

What documents are required for Western Coalfields Limited maintenance bid in 2026?

Required documents include GST certificate, PAN card, Work Experience certificate, Working Capital certificate, bidder's legal status, and Annexure-III Undertaking. Ensure all attachments match bidder profile and are submitted with the technical bid per ATC guidelines.

What are the contractual scope and services for Umrer Township upkeep?

Scope includes drain cleaning, road cleaning, grass cleaning, garbage collection, sanitation works, and related maintenance across Umrer Township for one year. There are no itemized BOQ entries; bidders must propose an integrated facilities management plan addressing all areas.

What is the EMD amount and how is it paid for this tender?

EMD is ₹179,700 and must be paid via the approved EMD mechanism specified in tender terms. Ensure payment is linked to the bidding firm and documented with the submission to avoid disqualification.

What reliability standards or certifications are required for this bid?

Bidders must provide Work Experience certificates and Working Capital certificates. GST and PAN are mandatory, with Annexure-III undertakings. Specific IS/RMS standards are not listed; prepare to meet general government procurement compliance.

What is the contract duration and payment terms for the upkeep contract?

The contract duration is one year. Payment terms align to government procurement norms; expect milestones or monthly payments upon satisfactory service delivery, subject to verification during technical evaluation and project milestones.

How to verify eligibility criteria for the Western Coalfields Limited tender in 2026?

Check for valid GST registration, corporate/Legal status, and sufficient working capital documentation. Ensure Work Experience and past township maintenance projects are documented; ATC compliance and Annexure-III undertakings must be complete before submission.

What is the submission timeline and confirmation process for the BSC?

Submit the bid with all required documents, ensure BSC confirmation is received, and verify that ATC clauses are acknowledged. Timeline specifics are provided in the tender portal; ensure timely submission to avoid rejection.

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