GEM

Housing and Urban Development Department Jammu & Kashmir Snow Clearance Tender Pulwama 2025-26 – JCB Tipper Tractor with Snow Ploughs (Nov 2025)

Posted

20 Oct 2025, 09:56 pm

Deadline

04 Nov 2025, 04:00 pm

Value

₹2,00,000

Location

PULWAMA , JAMMU & KASHMIR

Progress

Issue20 Oct 2025, 09:56 pm
AwardPending
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Quantity

4

Bid Type

Single Packet Bid

Categories 4

EARTH MOVING JCB STORAGE AND WAREHOUSING CRANES

Tender Overview

The Housing and Urban Development Department Jammu & Kashmir invites bids for hiring essential snow clearance machinery to support Municipal Council Pulwama for winter 2025–26. Required equipment includes 1 JCB excavator loader, 2 tipper trucks, and 2 tractors with snow ploughs, deployed on-call from November 2025 to April 2026. Estimated project value is around ₹200,000 with flexibility clauses allowing up to 25% adjustment in contract quantity or duration at contract issue. Bidders must establish a local service office in the consignee state and provide a dedicated toll-free service line and escalation matrix. Ownership of at least 20% of the bid quantity in the bidder’s name is required, with payroll documentation for at least 20% of staff. A 25% contingency or quantity variation is permissible as per ATC.

Technical Specifications & Requirements

  • Machinery: 1 JCB (Excavator Loader), 2 Tipper trucks, 2 Tractors with Snow Ploughers.
  • Period: November 2025 to April 2026; deployment on call for snow clearance on main roads, link roads, and inner lanes of Pulwama.
  • Service & Support: local state office, dedicated toll-free support, escalation matrix, and service personnel on payroll for at least 1 year.
  • Fleet ownership: bidder must own at least 20% of bid quantity vehicles; proof to be uploaded.
  • Deployment scope includes removal of heavy snow, transportation, and ploughing of inner areas; contract duration adaptable by up to 25%.

Terms, Conditions & Eligibility

  • EMD: not explicitly specified in the data; bidders should verify at submission.
  • Delivery/Deployment: November 2025–April 2026; on-call basis during the contract period.
  • Documentation: provide proof of local service office, 20% owned fleet, payroll verification for service staff, and dedicated service contact details.
  • Penalty/variations: ATC allows contract quantity or duration adjustment up to 25%; bid acceptance binds to revised terms. Compliance with local regulations and vehicle registration is implied.

Key Specifications

    • Type of machinery: 1 x JCB (Excavator Loader), 2 x Tipper trucks, 2 x Tractors with Snow Ploughs
    • Deployment period: November 2025 to April 2026 (winter season) on-call deployment
    • Service support: local/state office, dedicated toll-free number, escalation matrix
    • Manpower: at least 20% of required manpower on the bidder’s payroll for at least one year
    • Fleet ownership: bidder must own 20% of bid quantity vehicles

Terms & Conditions

  • ATC allows quantity/duration variation up to 25% at contract issue and post-issuance

  • Service support must be available via a dedicated toll-free line with escalation matrix

  • Local service office must be established in the consignee state (Jammu & Kashmir)

Important Clauses

Payment Terms

Not explicitly specified; bidders should confirm payment terms and invoicing timelines during bid submission

Delivery Schedule

Deployment from November 2025 to April 2026 on-call, subject to Municipal Council Pulwama requirements

Penalties/Liquidated Damages

ATC permits 25% quantity/duration variation; penalty specifics not detailed in provided data

Bidder Eligibility

  • Must demonstrate local service presence in Jammu & Kashmir

  • Must provide 20% owned fleet proof and payroll verification for service staff

  • Must supply OEM/dealer authorizations if vehicles are brand-specific

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for snow clearance or similar on-call machinery deployment

4

Financial statements or solvency documents

5

EMD deposit proof (if applicable) and payment details

6

OEM authorization or dealership certificate (if applicable)

7

Proof of local service office in Jammu & Kashmir

8

Manpower payroll records showing at least 20% of staff on company payroll

9

Vehicle ownership documents for at least 20% of bid quantity

Frequently Asked Questions

How to bid for snow clearance tender in Pulwama 2025-26?

Bidders should establish a local service office in Jammu & Kashmir, provide 20% owned fleet proof, payroll verification for service staff, and dedicated toll-free support. Include experience in similar on-call deployments and submit GST, PAN, financials, OEM authorizations, and EMD documentation as applicable.

What documents are required for the snow clearance hire tender in Pulwama?

Submit GST certificate, PAN card, experience certificates, financial statements, fleet ownership proofs showing 20% owned vehicles, payroll records, and proof of local service office. Include OEM authorizations if you are an authorized dealer for JCB, Tipper, or Snow Plough equipment.

What is the deployment period for the snow clearance machines in Pulwama?

Deployment spans from November 2025 to April 2026 with on-call availability to manage snow on main roads, link roads, and inner lanes as identified by Municipal Council Pulwama.

Which equipment is required for this tender in Pulwama 2025-26?

Required equipment includes 1 JCB, 2 Tipper trucks, and 2 tractors with snow ploughs. All equipment must be available for deployment on call during the contract period and meet local regulatory standards.

What are the payment terms for the Pulwama snow clearance contract?

Payment terms are not fully specified in the data; bidders should confirm terms during submission. Expect invoicing post-deployment with standard government procurement timelines; ensure compliance with local GST and invoicing requirements.

What are the eligibility criteria for manpower in the Pulwama tender?

Bidder must have at least 20% of the required manpower on payroll for at least one year. Upload appropriate documents during bid submission to verify payroll and ensure the staff is available for deployment under the contract.

What is the warranty or service support requirement for the hired equipment?

At least a dedicated service setup with a toll-free line and escalation matrix is required. Office presence in Jammu & Kashmir and a verified local service contact are mandatory to ensure timely maintenance during the contract period.

Is there a quantity flex clause for the Pulwama snow clearance contract?

Yes, there is a 25% flex clause allowing increase or decrease in contract quantity or duration at the time of contract issue and within the issued terms, binding bidders to revised quantities or durations.