South East Central Railway Toner Cartridges Procurement Tender 2026 India OEM Authorization ISO 9001
Bid Publish Date
22-Oct-2026, 10:47 am
Bid End Date
02-Nov-2026, 11:00 am
Location
Progress
Key Highlights
- • OEM Authorization required with tender-specific documentation
- • Proof of supply documents must show quantity and date of supply
- • Make in India local content certification (0% to 100%) mandatory
- • Local content certificate must specify locations of value addition
- • Warranty certificates and test reports to accompany delivery
- • GeM/PO alone not sufficient as proof of completed supply
Tender Overview
Organization: South East Central Railway (Indian Railways) seeks procurement of Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2). The scope is limited to supply of goods with all cost components included in the bid price. Bidders must provide Tender-specific OEM authorization and confirm genuineness per Railway Board guidelines. A key emphasis is on verified supply credentials and documented delivery proof. Local content disclosure is mandatory, with 0% for fully imported items and 100% for fully indigenous items, per Make in India policy. Warranty and test reports must accompany delivery. Unique requirement: upload a certificate showing local value addition and supplier locations. The tender presents a specialized opportunity for suppliers with demonstrable cartridge supply experience and verifiable delivery records in the railway sector.
Technical Specifications & Requirements
- Scope: Supply of Toner/Ink Cartridges and related consumables for printers (Q2) with no BoQ items listed.
- Authorization: Quote with Tender-specific OEM authorization per Railway Board guidelines; confirm genuineness.
- Evidence of Supply: Attach proof such as receipt notes, inspection certificates, CRAC, receipted challan or work completion certificates; PO/GeM alone is insufficient.
- Local Content: Upload a certificate indicating % local content; enter 0 or 100 accordingly; details of value addition locations must be included.
- Warranty & Testing: Warranty/guarantee certificates and test reports to be submitted at the time of delivery.
- Compliance: If conflicts arise with other bid conditions, the above terms prevail.
Terms, Conditions & Eligibility
- Scope Clarification: Bid price must include all cost components and cover the supply of goods only.
- OEM Authorization: Mandatory tender-specific authorization; authenticity verified per Railway Board guidelines.
- Proof of Supply: Provide verifiable supply documentation (not just POs/GeM).
- Local Content Certificate: Must be uploaded; mandatory disclosure of 0-100% local content and locations of value addition.
- Warranty/Test Reports: Submit at delivery; this is non-negotiable.
- Rejection Conditions: Failure to upload required certificates leads to summary rejection.
Key Specifications
-
- Product category: Toner Cartridges / Ink Cartridges / Printers Consumables
-
- Scope: Supply of goods only; no installation required
-
- Authorization: Tender-specific OEM authorization required
-
- Proof of supply: Documentation beyond PO/GeM (e.g., receipt notes, inspection certificates, CRAC, etc.)
-
- Local content: 0% to 100% with locations of value addition
Terms & Conditions
-
OEM authorization is mandatory and must be verifiable per Railway Board guidelines
-
Proof of supply with date and quantity is required; simple PO/GeM copies are insufficient
-
Mandatory local content certificate (0-100%) and value addition locations
Important Clauses
Payment Terms
Not specified in data
Delivery Schedule
Not specified in data
Penalties/Liquidated Damages
Not specified in data
Bidder Eligibility
-
Proven experience in supplying toner/ink cartridges for printers
-
Valid OEM authorization for the specified products
-
Ability to provide proof of supply with accurate quantity and dates
-
Compliance with Make in India local content requirements
Tender Data
Bid Details
Quantity
34
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bilaspur
Delivery Pincodes
495004
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Hemant Kumar | 495004,Office of CAO Construction, New Construction Green Building, In Front of New GM Building , South East Central Railway , Bilaspur CG 495004 | Bilaspur | Chhattisgarh | 495004 | 8 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10062789.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates in toner/ink cartridges supply
Financial statements demonstrating financial stability
EMD/Security deposit (as applicable by tender terms)
OEM authorization/cendorized letters (tender-specific)
Proof of supply documents (receipt notes, inspection certificates, CRAC, receipted challan, work completion certificates)
Local content certificate indicating percentage (0-100) and value addition locations
Warranty/guarantee certificate and test reports to be submitted at delivery
Frequently Asked Questions
Key insights about CHHATTISGARH tender market
How to bid for toner cartridges tender in South East Central Railway 2026
To bid, ensure OEM authorization directly applicable to the tender, attach proof of supply (not just PO/GeM), and upload local content certification showing 0-100% with value addition locations. Include warranty certificates and test reports at delivery. Follow Railway Board guidelines for authenticity and submit GST, PAN, and financial statements with the bid.
What documents are required for the printer consumables bid 2026
Submit GST certificate, PAN, experience certificates for toner/ink cartridge supply, financial statements, EMD/security deposit, OEM authorization, proof of supply documents (receipt notes, inspection certificates, CRAC), and the local content certificate detailing percentage and value addition locations; warranty/test reports must accompany delivery.
What are the local content requirements for this procurement
Bidders must upload a local content certificate indicating 0% for fully imported items or 100% for fully indigenous items, with explicit locations where local value addition occurs. Compliance follows Make in India policy and must be verifiable in the bid submission.
What constitutes acceptable proof of supply for compliance
Acceptable proof includes receipt notes, inspection certificates, CRAC, receipted challan, or work completion certificates clearly indicating quantity supplied and supply date; purchase orders or GeM contracts alone will not suffice as proof of completion.
What is the scope of supply in this tender
The scope is strictly the supply of goods—toner cartridges, ink cartridges, and related printer consumables. No installation or service components are requested; bid pricing must cover all costs for delivering the goods to the specified location.
Are warranty and testing reports mandatory in this bid
Yes. A warranty/guarantee certificate and test reports must be submitted at the time of delivery, ensuring product quality and conformity with tender specifications for printer consumables.