Indian Army Department of Military Affairs Tender for Category Products – Govt Procurement 2026
Progress
Tender Overview
The Indian Army, under the Department of Military Affairs, seeks procurement across multiple product categories (including hoses and related assemblies) with unspecified exact itemization. The tender emphasizes a flexible quantity framework and strict governance on delivery and compliance. Estimated value is not disclosed, but the contract contemplates expansion up to 25% of bid quantity during and after award, at contracted rates. The bidder must demonstrate 3 years of prior experience supplying similar Category Products to Central/State Govt bodies or PSUs, with contractual evidence for each year. GST compliance and PAN submission are mandatory. This opportunity requires rigorous adherence to government contracting norms and a clear demonstration of capability to scale production as demand shifts. Unique aspects include the option-based quantity expansion and the governance framework around delivery delays and termination conditions. This tender is relevant for suppliers registered to work with Indian defence procurement channels and who can align with central government procurement practices.
Technical Specifications & Requirements
- Experience criteria: Supplier or OEM must have 3 years of regular supply of same/similar category products to Central/State Govt/PSU; provide copies of contracts showing annual quantities.
- Option clause: Quantity may increase by up to 25% of bid quantity during contract, with rates fixed at bid rates.
- Delivery terms: Delivery period starts from the last date of the original delivery order; additional time calculated as (Increase quantity / Original quantity) × Original delivery period, minimum 30 days.
- GST/PAN: Bidder to manage GST; submit PAN and GSTIN copies; GST reimbursement as per actuals or applicable rate, whichever is lower.
- Termination rights: If delays, misrepresentation, insolvency, or non-compliance occur, the Buyer may terminate the contract wholly or partially.
- Vendor code documents: Provide PAN, GSTIN, and Cancelled Ch // (incomplete term) as part of bid submission.
Terms, Conditions & Eligibility
- EMD/Performance security: Not explicitly specified in the data; bidders should anticipate standard Govt norms and confirm at bid stage.
- Delivery consequences: Late delivery or failure to replace/reject items may trigger termination or remedies under contract.
- GST compliance: Bidder is responsible for applicable GST; reimbursement will follow actuals or lower applicable rate.
- Documentation required: Copy of PAN, copy of GSTIN, contract copies demonstrating 3-year Govt/PSU supply, and vendor code creation documents.
- Right to adjust quantities: Purchaser can increase/decrease by up to 25% during contract; extended delivery times governed by the option clause.
- Payment terms: Not fully specified; bidders should prepare to align with standard Dept. of Military Affairs payment practice and confirm during bid opening.
Key Specifications
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Experience: 3 years with Central/State Govt or PSU in same/similar category products
-
Quantity variation: up to 25% of bid quantity during contract
-
Delivery: base period and extended period formula with minimum 30 days
-
GST/PAN: mandatory submission; GST reimbursement based on actuals or lower rate
-
Termination: rights reserved for non-compliance or delivery failure
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Vendor code: required submission of PAN, GSTIN, Cancelled Ch
Terms & Conditions
-
Quantity adjustment up to 25% with contracted rates
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3 years govt/PSU supply experience required
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GST/PAN submission and GST compliance responsibility
Important Clauses
Delivery Terms
Delivery period begins after the last date of the original delivery order. If option clause is used, extra time = (Increase quantity / Original quantity) × Original delivery period, with a minimum of 30 days.
GST & Tax
Bidder to manage GST; reimbursement will be as per actuals or applicable rate, whichever is lower, up to quoted GST percentage.
Termination Rights
Buyer may terminate if material terms are breached, failure to deliver, insolvency, misrepresentation, or other listed grounds.
Bidder Eligibility
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3 years of proven govt/PSU supply experience in similar category products
-
Ability to scale quantities by up to 25% and maintain contracted rates
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Demonstrated GSTIN and PAN compliance with supporting contracts
Tender Data
Bid Details
Quantity
59
Category
113BR 03047
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
4
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
113BR 03047 , BD 50 , 11HM 01065 , 110PH 92102 Hose Assy , 110PH 92095 , CHH 1111008 , 110 MC02124 , CHH 2200628 , CHH 2201004 , CHH 3003216 , CHH3002013
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kamrup
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kamrup | Kamrup | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9822326.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
13 Items Sign in to view GEM price trends Sign in for GEM prices
113BR 03047
Brake Band
BD 50
Outer Body
BD 50
Solenoid switch
BD 50
Carbon Plate with Bush
11HM 01065
Tandem Pump
110PH 92102 Hose Assy
Hose Assy
110PH 92095
Hose Assy
CHH 1111008
Hose Assy
110 MC02124
Inertia Brake
CHH 2200628
Hose
CHH 2201004
Hose
CHH 3003216
Hose
CHH3002013
Hose
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 113BR 03047 | Brake Band | 1 | nos | pratik@1966 | 15 | |
| 2 | BD 50 | Outer Body | 2 | nos | pratik@1966 | 15 | |
| 3 | BD 50 | Solenoid switch | 2 | nos | pratik@1966 | 15 | |
| 4 | BD 50 | Carbon Plate with Bush | 2 | nos | pratik@1966 | 15 | |
| 5 | 11HM 01065 | Tandem Pump | 1 | nos | pratik@1966 | 15 | |
| 6 | 110PH 92102 Hose Assy | Hose Assy | 8 | nos | pratik@1966 | 15 | |
| 7 | 110PH 92095 | Hose Assy | 8 | nos | pratik@1966 | 15 | |
| 8 | CHH 1111008 | Hose Assy | 6 | nos | pratik@1966 | 15 | |
| 9 | 110 MC02124 | Inertia Brake | 5 | nos | pratik@1966 | 15 | |
| 10 | CHH 2200628 | Hose | 6 | nos | pratik@1966 | 15 | |
| 11 | CHH 2201004 | Hose | 6 | nos | pratik@1966 | 15 | |
| 12 | CHH 3003216 | Hose | 6 | nos | pratik@1966 | 15 | |
| 13 | CHH3002013 | Hose | 6 | nos | pratik@1966 | 15 |
Categories
4
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Ch (likely CancelledCheque) document
Copies of contracts proving 3 years of govt/PSU supply
OEM authorization (if bidding on behalf of OEM)
Technical bid documents demonstrating capability
GST registration certificate
Financial statements or turnover evidence (if required by tender markings)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid in the Indian Army procurement tender for government supply?
Bidders must meet the 3-year govt/PSU supply experience criterion, provide contract copies for each year, and submit PAN and GSTIN along with vendor code creation documents. The tender allows up to 25% quantity variation at contracting rates, and delivery terms follow the original schedule with a 30-day minimum extension.
What documents are required for defence equipment tender submission in India?
Required documents include PAN Card, GSTIN, GST/PAN alignment proof, copies of contracts showing 3 years of govt/PSU supply, OEM authorizations if applicable, and technical bid documents. Ensure GST registration and vendor code creation details accompany the bid package.
What are the delivery terms for govt procurement with option clauses?
Delivery starts from the last date of the original delivery order. If additional quantity is ordered, the extra time is calculated as (Increase quantity / Original quantity) × Original delivery period, with a minimum 30 days, and may extend up to the original delivery period.
What standards or certifications are required for defence procurement bids in India?
The tender data specifies no fixed standard; bidders should submit contracts indicating prior govt/PSU work and confirm any applicable product standards during bid submission. GST/PAN compliance is mandatory; OEM authorizations may be required for brand-specific items.
What is the role of GST in defence tenders and payment terms?
GST is to be managed by the bidder; reimbursement will follow actuals or the lower applicable rate, limited by the quoted GST percentage. Ensure GSTIN validity and accurate tax computations to avoid discrepancies at payment.
How can a supplier demonstrate 3-year experience for this Army tender?
Submit copies of govt/PSU supply contracts covering each year with product similarity to the tender category. If bidding in a bunch, ensure the primary high-value product meets the 3-year criterion and attach corroborating contract details for verification.
What happens if delivery deadlines are missed in this defence tender?
The Buyer may terminate the contract or any part if delivery is delayed, or if replacements are not provided promptly. Termination can occur for material term breaches, insolvency, misrepresentation, or sustained non-performance per contract rights.
Are there limits on quantity changes during the contract period?
Yes. The purchaser reserves the right to increase or decrease the quantity by up to 25% of the bid quantity at the time of contract placement and during the currency of the contract, at contracted rates.