Eastern Coalfields Limited Automation of Diesel Bowser and RFID Reader Bardhaman West Bengal 2026
Bid Publish Date
15-Aug-2026, 5:13 pm
Bid End Date
05-Sep-2026, 6:00 pm
EMD
₹2,03,950
Value
₹40,79,000
Location
Progress
Tender Overview
Eastern Coalfields Limited (Coal India Limited) invites bids for the Automation of Diesel Bowser with RFID Reader in BARDHAMAN, WEST BENGAL. Estimated value: ₹4,079,000 with an EMD of ₹203,950. Scope includes supply, installation, testing, commissioning, and operator training plus any required statutory clearances. Tender requires 1 diesel bowser featuring 2 compartments of 3KL each and 36 RFID tags for vehicle identification. The contract allows up to 25% quantity variation during and post-award, with delivery timelines calculated from the last delivery order. This procurement emphasizes on-site integration and RFID-enabled fleet management for bunkers or refueling operations. Unique aspect: alignment with RFID-based fleet tracking and vehicle identification within a coal transportation setting.
- Organization: Eastern Coalfields Limited; Location: Bardhaman, West Bengal; Product category: Automation of Diesel Bowser and RFID Reader; Estimated value: ₹4,079,000; EMD: ₹203,950.
- Includes training, compliance with statutory clearances if any, and complete lifecycle services from supply to commissioning.
- Key differentiator: RFID-enabled bowser with 36 tags and dual 3KL compartments for optimized fuel logistics.
Technical Specifications & Requirements
- Product/service: Diesel Bowser automation with RFID reader, RFID tags for 36 vehicles, vehicle identifications, and accessories.
- Quantities/Scale: 1 bowser unit with 2 compartments (3KL each) and 36 RFID tags; total scope includes installation, testing, commissioning, and operator training.
- Standards/Certifications: Not specified in BOQ; bidders should align with OEM guidelines and site integration standards; ensure compatibility with RFID system and vehicle identification protocols.
- Delivery/Installation: Supply and on-site installation; commissioning and training; statutory clearances if applicable.
- Warranty/Support: Not explicitly stated; bidders should propose post-commission support as part of delivery package.
- Experience: Prior exposure to RFID-based fleet management systems and diesel bowser automation is advantageous.
Terms, Conditions & Eligibility
- EMD: ₹203,950 to be submitted with bid.
- Payment/Delivery terms: Delivery time calculated from last original delivery order; extended period rules apply with up to 25% quantity variation during currency; extended time formula: (Increase in quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Documents required with bid: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (certified by bank).
- Scope of supply: Bid price must cover supply, installation, testing, commissioning, operator training, and any statutory clearances if required.
- NIT/GUIDELINES: Follow uploaded NIT guidelines and ATC clauses; adhere to vendor code creation procedures.
- Delivery/Performance: No explicit delivery date; option for quantities up to 25% during contract. Ensure compliance with on-site RFID integration and vehicle identification requirements.
Key Specifications
-
Diesel Bowser with 2 compartments of 3KL each
-
RFID system with 36 RFID tags for vehicle identification
-
Complete scope: Supply, Installation, Testing, Commissioning, Training
-
Vehicle identification integration and accessories as required
-
EMD: ₹203,950; Estimated value: ₹4,079,000
Terms & Conditions
-
EMD and GST/PAN documents must be submitted with bid
-
Quantity may vary up to 25%, during and after contract at contracted rates
-
Delivery period begins from last date of original delivery order
-
Scope includes training and statutory clearances if required
-
Follow uploaded NIT and ATC guidelines; bid as per vendor code process
Important Clauses
Payment Terms
Delivery schedule based on last original delivery order; option to extend quantity up to 25% with proportional time, minimum 30 days
Delivery Schedule
Extended delivery time computed as (increased quantity ÷ original quantity) × original delivery period; minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; ensure compliance with project-specific ATC and NIT guidelines
Bidder Eligibility
-
Experience in RFID-based fleet management or diesel bowser automation
-
GST registration and valid PAN
-
Financial eligibility evidenced by turnover or revenue benchmarks (as applicable)
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
OEM Avg. Turnover
10
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
AUTOMATION OF DIESEL BOWSER AND RFID READER
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Paschim Bardhaman
Delivery Pincodes
713362
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Patel Hiteshkumar Amratlal | 713362,Office of GM, Kunustoria Area Topsi Puschim Bardhaman | Paschim Bardhaman | West Bengal | 713362 | 1 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-9761503.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
8
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Required Documents
PAN Card
GSTIN Certificate
Cancelled Cheque
EFT Mandate certified by Bank
Vendor Code Creation documents (as per NIT/ATC guidance)
Technical bid documents and OEM authorizations (if applicable)
Experience certificates (relevant to RFID and diesel bowser automation)
Financial statements or proof of turnover (as applicable to tender)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for RFID bowser automation in Bardhaman West Bengal 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate, along with bid documents. Ensure the bowser supports 2×3KL compartments and 36 RFID tags, with scope covering supply, installation, testing, commissioning, and operator training.
What documents are required for this diesel bowser RFID tender in West Bengal?
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified, along with technical bid, OEM authorizations if applicable, and experience certificates for RFID/ Bowser automation projects.
What is the EMD amount for the Bowser RFID procurement in Bardhaman?
The EMD is ₹203,950. Bid security must be submitted as per the tender terms, via approved payment mode, to participate in the bid and avoid disqualification.
What are the delivery time terms for this Bowser RFID contract?
Delivery begins from the last date of the original delivery order. The option allows up to 25% quantity variation, with extended delivery time calculated by (increased quantity ÷ original quantity) × original period, minimum 30 days.
What are the technical scope requirements for RFID and bowser automation?
Scope includes supply, installation, testing, commissioning, and operator training, plus any statutory clearances. Bowser must have 2 compartments of 3KL each and accommodate 36 RFID tags for vehicle identification.
Which standards or certifications are required for RFID bowser bidding?
No explicit standards listed; bidders should align with OEM guidelines and on-site integration standards and ensure RFID system compatibility with vehicle IDs and site operations.
What is the estimated contract value for the Bardhaman RFID project?
The estimated value is ₹4,079,000. Vendors should price the complete lifecycle—from supply through commissioning and training—within this value, considering the 25% quantity variation clause if exercised.
What is the scope of supply for operator training and clearances?
The bid must include operator training and any required statutory clearances. Training should cover RFID operation, bowser controls, and basic maintenance procedures to ensure smooth on-site deployment.