GEM

South East Central Railway 9T Cap Truck Hiring Tender Raipur Chhattisgarh 2 Years GST Included 2025

Bid Publish Date

25-Nov-2025, 8:42 pm

Bid End Date

17-Dec-2025, 3:00 pm

EMD

₹52,020

Value

₹26,00,569

Location

RAIPUR , CHHATTISGARH

Progress

Issue25-Nov-2025, 8:42 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Single Packet Bid

Key Highlights

  • • Location-based tender: Raipur, Chhattisgarh procurement for a single 9T cap truck
  • • GST-inclusive lump-sum hire for 2 years with 28,800 KM scope
  • • EMD options: DD, FDR, or Banker's Cheque; Rs 52,020
  • • Payment terms mandate salary payment by service provider before claiming from buyer
  • • Contract quantity/duration can shift by up to 25% pre/post award
  • • Excess settlement facility allows extra charges with documentation
  • • PBG/DD accepted as performance security; hard copies required within 15 days of award

Categories 2

VEHICLE SERVICES

Tender Overview

South East Central Railway (Indian Railways) seeks a lump-sum hire for 01 9T cap truck with GST included for 2 years, covering 28800 KM on any road as directed by Railway officials. Location: Raipur, Chhattisgarh (492001). Estimated value: ₹2,600,569; EMD: ₹52,020. The contract requires a vehicle suitable for railway operations and compliant with tender terms. The minimum differentiator is the guaranteed per-KM rate across all road types, including kutcha and pucca surfaces. This is a service-based procurement under GeM, with specific contract quantity flexibilities described in context.

Technical Specifications & Requirements

  • Product/Service: Hiring of 01 9T cap truck for 2 years; rate includes GST.
  • Annual/Total Scope: 28,800 KM total distance; running charges to be paid as per tender terms.
  • Location of Service: Raipur, Chhattisgarh; on-road usage directed by Railway officials.
  • Billing/Value: Estimated contract value ₹2,600,569; EMD ₹52,020.
  • Contract Type: Lump-sum hire with per-KM charges; price adjustment via contract quantity/duration options up to 25%.
  • Compliance/Standards: Not specified in technical specs; bidders must rely on general tender compliance and EMD/PBG terms.

Terms, Conditions & Eligibility

  • EMD Options: DD, Fixed Deposit Receipt, or Banker’s Cheque in favour of FA & CAO Bilaspur, Raipur; hardcopy within 5 days of bid end/opening.
  • Performance Security: DD acceptable in place of PBG post-award; submit scanned copy and deliver hard copy within 15 days of award.
  • Payment Terms: Service provider pays salaries/wages to deployed staff first; submits PF/ESIC and bank statements for reimbursement claims.
  • Quantity/Duration Flexibility: Clause allows up to 25% increase/decrease before contract issue; after issue, same cap (25%) applies.
  • Excess Settlement: Up to specified percentage of item-level total with required supporting documents.
  • Delivery/Execution: Road-use as directed by Railway officials; compliance with standard contractual terms for payroll and statutory filings.

Key Specifications

  • Product/service names: 01 9T cap truck rental

  • Estimated value: ₹2,600,569; EMD ₹52,020

  • Distance coverage: 28,800 KM over 2 years

  • Location: Raipur, Chhattisgarh

  • Delivery: On-road usage as directed by Railway officials

  • Compliance: General tender terms; salary/wage payment precedence; statutory filings

Terms & Conditions

  • EMD equal to ₹52,020; payable via DD/FDR/Banker’s Cheque to FA & CAO Bilaspur, Raipur

  • Payment for staff salaries to be borne by service provider first, with reimbursement claims

  • Contract quantity/duration adjustments up to 25% before/after contract award

Important Clauses

Payment Terms

Service provider pays staff salaries first; claims reimbursement from buyer with statutory documents (PF/ESIC) and bank statements.

Delivery Schedule

Lump-sum hire with 28,800 KM scope; road usage per railway directive; GST included in rate.

Penalties/Liquidated Damages

Not explicitly stated in available data; standard L.D. provisions to be inferred from tender policy and contract.

Bidder Eligibility

  • Experience in supplying and deploying road transport vehicles for government/railways

  • Financial capacity to support payroll and statutory obligations

  • GST registration and PAN; compliant with labour/welfare statutes

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar vehicle hire contracts

4

Financial statements demonstrating financial capacity

5

EMD submission document (DD/FDR/BC) with proof uploaded

6

Technical bid documents and vehicle specifications

7

OEM/authorized dealer authorization (if applicable)

8

Payroll compliance documents (PF/ESIC statements) as requested

9

Any prior contract performance certificates from Railways or other PSUs

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid for 9T cap truck tender in Raipur 2025

Bidders must submit GST, PAN, experience certificates, financials, and EMD ₹52,020 via DD/FDR/BC with scanned proof and hard copies within 5 days of bid end. Provide technical bid and vehicle specs; ensure payroll and statutory compliance documentation is ready.

What documents are required for SECR truck hire tender in Raipur

Required documents include GST registration, PAN, experience certificates of similar vehicle hire, financial statements, EMD proof, technical bid, OEM authorization if applicable, and payroll compliance records (PF/ESIC). Upload scanned copies and deliver hard copies as specified.

What are the payment terms for railway vehicle hire service

Payment terms require the service provider to pay staff salaries first, then claim reimbursement from the buyer along with PF/ESIC proofs and bank statements. This precedes GeM invoice processing and payment under the contract.

What is the EMD amount and submission method for this tender

EMD is ₹52,020. Acceptable submission methods include DD, Fixed Deposit Receipt, or Banker’s Cheque in favor of FA & CAO Bilaspur, Raipur. Scanned proof to be uploaded; hard copy due within 5 days post bid end/opening.

What is the 28,800 KM scope for the Raipur truck hire

The contract covers a total of 28,800 KM over a 2-year period, with per-KM charges included in a lump-sum rate that includes GST. Distance is on-road as directed by Railway officials across all road types.

Are there quantity or duration adjustments after award

Yes. The buyer may adjust contract quantity or duration up to 25% at contract issue and post-award, with bidders accepting revised scope. This ensures alignment with railway requirements and budget considerations.

What standards or certifications are required for the vehicle hire

Specific vehicle standards are not detailed in the data; bidders should ensure general compliance with statutory labour norms and provide vehicle/maintenance capability suitable for railway operations, along with standard EMD, PBG, and payroll documentation.

What is the location and procurement scope for this tender

The procurement is for Raipur, Chhattisgarh under SECR (Indian Railways) for hiring of a 01 9T cap truck for 2 years with GST included, encompassing 28,800 KM of operation and associated running charges.

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