Indian Army Department of Military Affairs 37 Item Spare Parts Tender India 2026: Supply, Installation, Testing & Commissioning
Bid Publish Date
07-Oct-2026, 8:13 pm
Bid End Date
17-Oct-2026, 9:00 pm
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, is inviting bids for a comprehensive spare parts procurement package comprising 37 items spanning Wind Screen Front, Link Track Rod, Bucket Teeth, Bucket Side Cutter, Teeth Nut and Bolt 30mm, Bucket Bush, Bucket Sim, Bucket Pin Lock Nut and Bolt, Engine Oil Filter, Fuel Filter (Magnetic & Primary), Air Filter (Inner & Outer), Break Friction Plate, Grease Nipple 10 and 11mm, Rope Spray lubricant, Eather Capsule, Benjo Bolt/Washer (various sizes), Injector Returning Line, Hose assemblies, Air Line with adapter, Ex 70 Shelf Repairs, Break Master Cylinder Assy Repairs, Field Coil, Metal Bush Set, Press Pipe Gas Cylinder, Armature, Retainer, Washer, Collet, Gasket, Oil Seal, Spacer, Cotter Pin. The scope includes Supply, Installation, Testing and Commissioning with a possibly varied quantity up to 25% as per option clause. The procurement supports critical military equipment maintenance and requires a service centre in the consignee state or establishment within 30 days post award. The estimated value and delivery specifics are not disclosed in the data provided, but the contract contemplates on-site or carrier support depending on warranty. This tender targets vendors capable of rapid design approvals and adherence to buyer-drawn specifications. Tender is aligned with GEM portal processes and 2026 procurement norms for the Indian Army.
- Target location and procurement context: tender in India for the Indian Army’s vehicle/machinery spare parts.
- Key differentiator: option clause enabling up to 25% quantity variation; detailed design drawings due within 5 days of award.
- Unique aspects: on-site/off-site warranty considerations and 30-day establishment requirement for service centres.
Key Specifications
-
37 listed spare parts across multiple categories (filters, bushings, bolts, seals, etc.)
-
Supply, installation, testing & commissioning scope
-
Option to increase quantity up to 25% during contract execution
-
Delivery period adjustments without LD for buyer-approved drawing delays
-
Service centre presence in each consignee's state or establishment within 30 days
Terms & Conditions
-
Option Clause allows up to 25% quantity variation
-
5-day window to submit Detailed Design Drawings after award
-
Service centre establishment within 30 days of award
Important Clauses
Payment Terms
Payment terms not specified; anticipate milestone-based payments post-acceptance per standard GEM/DM guidelines.
Delivery Schedule
Delivery commences from last date of original delivery order; extended delivery period based on increased quantity per formula.
Penalties/Liquidated Damages
Penalty details not provided; ensure compliance with detailed design approval timelines to avoid delays.
Bidder Eligibility
-
Functional service centre presence in the State of every consignee or capability to establish within 30 days
-
Compliance with NDA and Detailed Design Drawings submission within 5 days of award
-
PAN, GSTIN, cancelled cheque, EFT mandate documents furnished with bid
Tender Data
Bid Details
Quantity
578
Category
Coller
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
80 %
Warranty Period
2 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Wind Screen Front , Link Track Rod , Bucket Teeth , Bucket Side Cutter , Teeth Nut and Bolt 30mm , Bucket Bush , Bucket Sim , Bucket Pin Lock nut and bolt , Engine Oil Filter , Fuel Filter Magnetic , Fuel Filter Primary , Air Filter Inner and Outer , Break Friction Plate , Grease Nipple 10 and 11mm , Rope Spray lubricant , Eather Capsule , Benjo Bolt 19mm , Benjo Washer 19mm , Benjo Bolt 17mm , Benjo Washer 17mm , Injector returning Line , Benjo Washer 10mm , Hose with Nozal and adapter , Air Line with adapter , Ex 70 Shelf Repairs , Break Master Cylinder Assy Repairs , Field Coil , Metal Bush Set , Press Pipe Gas Cylinder , Armature , Retainer , Washer , Coller , Gasket , Oil Seal , Spacer , Cotter Pin
Pre-Bid & Qualification
Pre-Bid Date
13-10-2026 11:00:00
Pre-Bid Venue
At the office of OC FD PK 15 ENGR REGT Near Rinchen Auditorium Leh Ladakh
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
LEH
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | LEH | LEH | - | - | 1 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9998102.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
37 Items Sign in to view GEM price trends Sign in for GEM prices
Wind Screen Front
JCB 3dx
Link Track Rod
JCB 3dx
Bucket Teeth
JCB 3dx
Bucket Side Cutter
JCB 3dx
Teeth Nut and Bolt 30mm
JCB 3dx
Bucket Bush
JCB 3dx
Bucket Sim
JCB 3dx
Bucket Pin Lock nut and bolt
JCB 3dx
Engine Oil Filter
JCB 3dx
Fuel Filter Magnetic
JCB 3dx
Fuel Filter Primary
JCB 3dx
Air Filter Inner and Outer
JCB 3dx
Break Friction Plate
JCB 3dx
Grease Nipple 10 and 11mm
JCB 3dx
Rope Spray lubricant
JCB 3dx
Eather Capsule
JCB 3dx
Benjo Bolt 19mm
JCB 3dx
Benjo Washer 19mm
JCB 3dx
Benjo Bolt 17mm
JCB 3dx
Benjo Washer 17mm
JCB 3dx
Injector returning Line
JCB 3dx
Benjo Washer 10mm
JCB 3dx
Hose with Nozal and adapter
JCB 3dx
Air Line with adapter
JCB 3dx
Ex 70 Shelf Repairs
Ex 70
Break Master Cylinder Assy Repairs
Ex 70
Field Coil
JCB 3dx
Metal Bush Set
JCB 3dx
Press Pipe Gas Cylinder
JCB 3dx
Armature
JCB 3dx
Retainer
OBM 30HP
Washer
OBM 30HP
Coller
OBM 30HP
Gasket
OBM 30 HP
Oil Seal
OBM 30 HP
Spacer
OBM 30 HP
Cotter Pin
OBM 30 HP
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Wind Screen Front | JCB 3dx | 1 | pieces | munneru@15er | 15 | |
| 2 | Link Track Rod | JCB 3dx | 4 | pieces | munneru@15er | 15 | |
| 3 | Bucket Teeth | JCB 3dx | 20 | pieces | munneru@15er | 15 | |
| 4 | Bucket Side Cutter | JCB 3dx | 10 | pieces | munneru@15er | 15 | |
| 5 | Teeth Nut and Bolt 30mm | JCB 3dx | 40 | pieces | munneru@15er | 15 | |
| 6 | Bucket Bush | JCB 3dx | 10 | pieces | munneru@15er | 15 | |
| 7 | Bucket Sim | JCB 3dx | 15 | pieces | munneru@15er | 15 | |
| 8 | Bucket Pin Lock nut and bolt | JCB 3dx | 20 | pieces | munneru@15er | 15 | |
| 9 | Engine Oil Filter | JCB 3dx | 5 | pieces | munneru@15er | 15 | |
| 10 | Fuel Filter Magnetic | JCB 3dx | 5 | pieces | munneru@15er | 15 | |
| 11 | Fuel Filter Primary | JCB 3dx | 5 | pieces | munneru@15er | 15 | |
| 12 | Air Filter Inner and Outer | JCB 3dx | 5 | pieces | munneru@15er | 15 | |
| 13 | Break Friction Plate | JCB 3dx | 2 | pieces | munneru@15er | 15 | |
| 14 | Grease Nipple 10 and 11mm | JCB 3dx | 50 | pieces | munneru@15er | 15 | |
| 15 | Rope Spray lubricant | JCB 3dx | 2 | pieces | munneru@15er | 15 | |
| 16 | Eather Capsule | JCB 3dx | 100 | pieces | munneru@15er | 15 | |
| 17 | Benjo Bolt 19mm | JCB 3dx | 50 | pieces | munneru@15er | 15 | |
| 18 | Benjo Washer 19mm | JCB 3dx | 50 | pieces | munneru@15er | 15 | |
| 19 | Benjo Bolt 17mm | JCB 3dx | 50 | pieces | munneru@15er | 15 | |
| 20 | Benjo Washer 17mm | JCB 3dx | 50 | pieces | munneru@15er | 15 | |
| 21 | Injector returning Line | JCB 3dx | 2 | pieces | munneru@15er | 15 | |
| 22 | Benjo Washer 10mm | JCB 3dx | 50 | pieces | munneru@15er | 15 | |
| 23 | Hose with Nozal and adapter | JCB 3dx | 5 | pieces | munneru@15er | 15 | |
| 24 | Air Line with adapter | JCB 3dx | 2 | pieces | munneru@15er | 15 | |
| 25 | Ex 70 Shelf Repairs | Ex 70 | 1 | pieces | munneru@15er | 15 | |
| 26 | Break Master Cylinder Assy Repairs | Ex 70 | 1 | pieces | munneru@15er | 15 | |
| 27 | Field Coil | JCB 3dx | 1 | pieces | munneru@15er | 15 | |
| 28 | Metal Bush Set | JCB 3dx | 1 | pieces | munneru@15er | 15 | |
| 29 | Press Pipe Gas Cylinder | JCB 3dx | 1 | pieces | munneru@15er | 15 | |
| 30 | Armature | JCB 3dx | 1 | pieces | munneru@15er | 15 | |
| 31 | Retainer | OBM 30HP | 1 | pieces | munneru@15er | 15 | |
| 32 | Washer | OBM 30HP | 5 | pieces | munneru@15er | 15 | |
| 33 | Coller | OBM 30HP | 3 | pieces | munneru@15er | 15 | |
| 34 | Gasket | OBM 30 HP | 2 | pieces | munneru@15er | 15 | |
| 35 | Oil Seal | OBM 30 HP | 1 | pieces | munneru@15er | 15 | |
| 36 | Spacer | OBM 30 HP | 2 | pieces | munneru@15er | 15 | |
| 37 | Cotter Pin | OBM 30 HP | 5 | pieces | munneru@15er | 15 |
Categories
39
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Non-disclosure declaration on bidder letterhead
Detailed Design Drawings (within 5 days of award) with buyer approval
OEM authorization (if applicable) and service centre details
Any existing certifications or quality approvals relevant to 37 spare parts
Frequently Asked Questions
How to bid on Indian Army spare parts tender in India 2026
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate with the bid; provide Non-Disclosure Declarations and Detailed Design Drawings within 5 days of award. Ensure 37 item scope and supply–installation–testing–commissioning. Prepare service centre readiness in each consignee state within 30 days.
What are the eligibility criteria for this tender in India 2026
Eligibility includes a functional service centre in each consignee state or the ability to establish within 30 days; submission of PAN, GSTIN, NDA, EFT mandate, and detailed drawings within deadlines; capability to supply 37 identified spare parts with proper OEM/authorization if required.
Which documents are required for bid submission in this Army tender
Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate, NDA on bidder letterhead, and Detailed Design Drawings within 5 days; OEM authorizations and service centre details should be included if applicable.
What are the technical requirements for the 37 spare parts tender
Parts cover filters, bushings, bolts, gaskets, seals, cotter pins, and related hardware; no explicit iso/is standards listed; bidders must align to buyer-approved drawings and modifications within 7 days; ensure fitment accuracy and military-grade tolerances.
What is the delivery timeline and option clause for this procurement
Delivery starts after original delivery order date; quantity can be increased by up to 25% under the option clause; extended delivery time uses a formula based on increased vs original quantity with a minimum of 30 days.
What service/support requirements are specified for this Army contract
A functional service centre in each consignee state is required for carry-in warranty; if not existing, establish within 30 days post award; on-site warranty may apply depending on item and supplier terms.
When are the drawings approvals and modifications due for this tender
Detailed Design Drawings must be submitted within 5 days of award; buyer will approve or issue a modification list within 7 days; implementation of modifications is required to proceed with supply and fabrication.
What is the expected scope of supply for the Army spare parts tender
Scope includes supply, installation, testing and commissioning of 37 items; the BOQ lists items with N/A quantities but total items fixed at 37; ensure complete lifecycle support, including testing and commissioning at the designated sites.