QUICK DISPENSING SYSTEM
Indian Army
ALLAHABAD, UTTAR PRADESH
Posted:
24 December 2025
Closed:
14 January 2026
GEM
GEM
Indian Army Automatic Lubes Dispensing System Tender 2026 - 25% Quantity Option, Delivery Terms
Progress
Issue02-Jul-2026, 9:13 am
AwardPending
Quantity
2
Bid Type
Single Packet Bid
Key Highlights
- • Explicit 25% quantity variation option at contract award
- • Delivery period adjusts using formula: (Increased quantity ÷ Original quantity) × Original delivery period
- • Minimum additional time floor of 30 days when original period exceeds 30 days
- • ATC document uploaded with bidder terms and conditions
- • No BOQ items listed; technical specs not disclosed in data
- • Procurement category: Automatic Lubes Dispensing System in defense sector
Tender Overview
The Indian Army, Department of Military Affairs, seeks an Automatic Lubes Dispensing System. The tender lacks listed location, start/end dates, and estimated value, with no BOQ items. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates, and a delivery-time recalculation formula based on extended quantities. The ATC has been uploaded, indicating formal bid terms. This procurement targets reliable lubrication dispensing capabilities for defense applications and requires compliance with the purchaser’s extension and quantity adjustment rules.
Technical Specifications & Requirements
No explicit technical specifications are provided in the tender data. The only available indicators are the product category (Automatic Lubes Dispensing System) and the presence of an ATC document. No BOQ items are listed. Bidders should prepare to demonstrate capability to supply a complete dispensing system, including installation and service, while anticipating potential quantity adjustments per the option clause. In the absence of standards in the data, bidders may need to align with Army-grade reliability expectations and OEM qualifications in their proposals.
Terms & Eligibility
The tender includes a discretionary 25% quantity increase/decrease right at contract placement and during the currency of the contract with rates unchanged. Delivery periods adjust proportionally to the increased quantity, maintaining a minimum 30-day baseline if the original period is longer. Bidders must comply with these option-based terms. The ATC file indicates additional conditions. EMD, documents list, and precise delivery timelines are not disclosed in the provided data; bidders should monitor for official ATC specifics during final bid submission.
Key Specifications
-
Product/service: Automatic Lubes Dispensing System
-
Quantity: Not disclosed in BOQ (subject to 25% option clause)
-
Estimated value: Not disclosed
-
Delivery terms: Based on last date of original delivery order with extension formula
-
Standards/ certifications: Not specified in tender data
-
Warranty/AMC: Not specified in tender data
-
BOQ items: 0
Terms & Conditions
-
Delivery quantity may be increased up to 25% at contracted rates
-
Delivery time extension uses (Increased quantity ÷ Original quantity) × Original delivery period with min 30 days
-
ATC terms will govern submission and compliance; exact requirements not disclosed here
Important Clauses
Option Clause
Purchaser may increase/decrease quantity by up to 25% at contract terms; extended period calculated accordingly
Delivery Schedule
Delivery period starts from last date of original delivery order; extensions follow the option formula
Penalties/Liquidated Damages
Not specified in provided data; check ATC for any LD provisions
Bidder Eligibility
-
Experience in supplying defense-grade dispensing systems or equivalent industrial automation equipment
-
Financial capacity to handle mid-scale procurement (undisclosed value)
-
Ability to comply with option-based quantity adjustments and delivery extensions
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Automatic Lubes Dispensing System
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
BIKANER
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | BIKANER | BIKANER | - | - | 2 | 15 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
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Documents 4
GeM-Bidding-9546582.pdf
Main Document
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
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Indian Army Quick Dispensing System Tender Department of Military Affairs 2026 - IS-550/AAA TRTL Certified Scope
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Posted:
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Closed:
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Posted:
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Closed:
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates of similar supply
4
Financial statements (last 2-3 years)
5
EMD submission proof (as applicable in official ATC)
6
Technical bid documents demonstrating system capabilities
7
OEM authorization or distributor authorizations
Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to bid for automatic lubes dispensing system tender in India Army 2026
Bidders must review the ATC, submit standard documents (GST, PAN, experience, financials), and provide OEM authorizations. The bid allows up to 25% quantity variation at contracted rates, with delivery-time adjustments based on the extension formula. Ensure readiness to meet defense procurement norms and potential price adjustments during contract execution.
What documents are required for Army lubrication equipment tender submission 2026
Required documents typically include GST certificate, PAN card, income statements/financials, experience certificates for similar systems, OEM authorization, technical bid, and EMD proof per ATC. In this tender, the exact EMD isn’t disclosed; verify ATC for the precise amount and submission format.
What are the technical specs for Automatic Lubes Dispensing System in this tender
The tender data provides no explicit technical specs or standards. Bidders should present a complete dispensing system with installation and service capability, referencing recognized defense-grade reliability practices. Prepare to demonstrate compatibility with standard lubrication fluids and integration with existing maintenance workflows.
When is the delivery deadline under Army lubrication tender 2026
Delivery deadline remains as per the original delivery order; if quantity increases under the option clause, the extension uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days added. Exact dates will be defined in the final contract and original order.
What is the 25% quantity option in this defense tender
The purchaser may increase or decrease the ordered quantity by up to 25% at the contracted rates during bid evaluation and currency of the contract. The extended delivery period is calculated via a defined formula, ensuring timely supply despite fluctuations in quantity.
What are the eligibility criteria for supplying defense lubrication systems in 2026
Eligibility includes prior supply experience in similar systems, valid GST/PAN, financial stability, and ability to submit OEM authorizations. Compliance with ATC terms and the option-clause delivery extensions is required, along with the capacity to deliver defense-grade equipment reliably.
How to verify submission compliance for Army lubrication system bid 2026
Verify ATC specifics for EMD amount, delivery timelines, and documentation. Prepare a structured bid with technical capability, OEM proof, and financial credentials. Ensure the bid accounts for potential quantity changes and includes a robust warranty/AMC approach per defense procurement norms.
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Documents 4
GeM-Bidding-9546582.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS