Press Information Bureau Logistics Tender 2025 Domestic Truck Transport Ministry of Information and Broadcasting
Bid Publish Date
01-Dec-2025, 4:27 pm
Bid End Date
04-Dec-2025, 5:00 pm
Value
₹1,90,000
Location
Progress
Tender Overview
The Press Information Bureau (PIB), under the Ministry of Information and Broadcasting, invites bids for domestic logistics by surface - truck. The estimated contract value is ₹1.90 Lakh, with no BOQ items listed. The tender emphasizes service availability in the consignee state and requires bidders to establish a local presence. A 25% contract quantity/duration variation window applies during issuance and post-award. An optional excess settlement mechanism allows additional charges within defined limits, supported by mandatory documentation. This procurement targets streamlined road transportation for PIB campaigns and events, requiring compliant transport operators with local foothold. The opportunity is defined by specified ATCs and the potential for invoices to reflect extra charges when supported, without exceeding the agreed limits. Bidders should prepare to meet both logistical and regulatory requirements while ensuring timely service delivery.
Technical Specifications & Requirements
- Category: Domestic Logistics by Surface - Truck; General/Prevailing Climatic Conditions
- Estimated Value: ₹1.90 Lakh
- EMD: Not disclosed in provided data
- Standards/Compliance: No explicit technical specs listed; focus on service capability in PIB’s state of consignee
- Delivery/Performance: Option Clause permits up to 25% increase in quantity or duration; post-award adjustments require bidder acceptance
- Billing: Excess Settlement option allows invoicing for additional charges up to a defined percentage of item-level total value with supporting documents
- Site Requirement: Service provider must maintain an office in the consignee state; documentary evidence required
- ATC: ATC document uploaded by buyer
- BOQ: No items/quantities detailed in current data
- Contractual Nature: Service contract for static or event-based road transport, subject to buyer terms
Terms, Conditions & Eligibility
- Office presence: Service provider must have an office in the consignee state; documentary evidence required
- Quantity/Duration flexibility: Up to 25% increase at contract issue; additional increments allowed within the same limit post-award
- Excess settlement: Invoicing can include extra charges up to the configured percentage with mandatory supporting documents
- EMD/Financials: Not specified in provided details; bidders should verify exact EMD amount in ATS/ATC or tender portal
- Documentation: Awaited; likely include GST, PAN, experience certificates, and proof of local office
- ATC: Buyer-uploaded ATC document governs terms; ensure compliance with special clauses therein
Key Specifications
-
Platform: Road transport by truck
-
Estimated contract value: ₹1.90 Lakh
-
Delivery/operational region: Consignee state (office presence required)
-
Quantity/duration variation: up to 25% at bid stage and post-issue
-
Excess settlement: allows additional charges with supporting documents
-
Documentation: Office proof in consignee state; ATC governs specifics
-
BOQ: Not provided; substance relies on service delivery and contractual terms
Terms & Conditions
-
Quantity/duration may change up to 25% at contract issue
-
Excess settlement allows invoicing for extra charges with proofs
-
Service provider must have local office in consignee state
Important Clauses
Payment Terms
Not specified in provided data; confirm per ATC and contract after tender issue
Delivery Schedule
Delivery expectations aligned to PIB transport needs; schedule to be defined in ATC
Penalties/Liquidated Damages
Not described in data; verify LD provisions in ATC or contract terms
Bidder Eligibility
-
Must have local office in the consignee state with documentary proof
-
Experience in domestic road transport/logistics for government or PIB-related campaigns
-
Compliance with all ATC-specific terms and 25% variation clause
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | SANTOSH KUMAR Under PMA | 04-12-2025 11:14:51 | |
| 2 | SCC LOGISTIC SOLUTION Under PMA | 04-12-2025 16:24:50 | |
| 3 | SIMRAN ENTERPRISE Under PMA | 03-12-2025 20:51:35 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SIMRAN ENTERPRISE( MSE Social Category:General ) Under PMA | Item Categories : Domestic Logistics by Surface - Truck; General/Prevailing Climatic Conditions | |
| L2 | SANTOSH KUMAR Under PMA | Item Categories : Domestic Logistics by Surface - Truck; General/Prevailing Climatic Conditions | |
| L3 | SCC LOGISTIC SOLUTION( MSE Social Category:General ) Under PMA | Item Categories : Domestic Logistics by Surface - Truck; General/Prevailing Climatic Conditions |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
3
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Domestic Logistics by Surface - Truck; General/Prevailing Climatic Conditions
Authority Records
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Documents 4
GeM-Bidding-8658248.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates in domestic logistics by road transport
Financial statements (latest audited or ₹ turnover evidence)
Proof of office in consignee state (address proof, utility bill)
EMD/Security deposit proof (if applicable per ATC)
Technical bid documents and OEM authorizations (if required by ATC)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for PIB transport tender in 2025 for truck services
Bidders should review the ATC document uploaded by the PIB and confirm eligibility: local office in the consignee state, valid GST and PAN, prior road transport experience, and acceptance of the 25% variation clause plus potential excess settlement charges with documentary support. Prepare technical and financial bids accordingly.
What documents are required for PIB logistics bid in 2025
Submit GST registration, PAN, experience certificates in road transport, latest financial statements, office proof in the consignee state, and EMD proof if applicable. Include any OEM authorizations and technical compliance documents specified in the ATC published by PIB.
What is the estimated value and contract scope for PIB transport tender
The estimated contract value is ₹1.90 Lakh. The scope covers domestic logistics by surface - truck services for PIB needs, with a 25% potential variation in quantity or duration, and an excess settlement mechanism allowing extra charges with proper documentation.
What are the delivery and scheduling terms for PIB truck transport
Delivery terms will be defined in the ATC; the contract permits a 25% increase in quantity/duration at issue and subject to acceptance post-award. Ensure readiness to mobilize within PIB timelines and provide a compliant transport schedule aligned with PIB campaigns.
What are the payment terms and penalties for PIB logistics tender
Payment terms will be detailed in the ATC; current data does not specify exact timelines. Bidders should expect standard government practice, with milestone payments upon service acceptance and potential LDs as per ATC for delays or non-performance.
How to prove local office presence for PIB consignee state
Provide documentary evidence of a registered office in the consignee state (address proof, utility bill, and registration documents). This is a mandatory eligibility criterion as per the buyer’s terms and must be validated during bid submission.
What is the excess settlement option in PIB tender terms
Excess settlement permits additional invoice charges up to a defined percentage of the item-level total value, with mandatory supporting documents. Ensure you declare applicability during invoice generation and attach required proofs as per ATC guidelines.
Are BOQ items expected in PIB transport tender 2025
No BOQ items are listed in the provided data; the procurement relies on service-level terms, with delivery and performance requirements governed by the ATC and contract. Prepare capability statements and fleet details to demonstrate compliance.