Indian Army Department Of Military Affairs UPS and Equipment Repair Tender India 2026
Bid Publish Date
10-Sep-2026, 10:19 am
Bid End Date
21-Sep-2026, 11:00 am
Location
Progress
Key Highlights
- • Specific brand/OEM items: Brother printers, INP monitors, BENQ projectors, Uniline UPS models
- • Technical standards/certifications: Not explicitly stated; ATC applies
- • Special clauses: 25% quantity variation right, HDD not returned policy, NDA requirement
- • Eligibility essentials: NDA submission, OEM authorizations may be required
- • Warranty/AMC: Not specified; follow ATC terms
- • Penalties/Performance bonds: Not specified in data
- • Delivery/installation specifics: Variation clause and delivery calculation method provided
- • Tender scope: Repair and replacement of power output for UPS units and ancillary devices
Tender Overview
The Indian Army under the Department Of Military Affairs invites bids for repair and replacement services across multiple equipment categories, including 2 KVA Uniline UPS, 5 KVA Uniline UPS, 1 KVA BPE UPS, SMPS, Brother printers, INP monitors, MFDs, and BENQ projectors. The BoQ lists 8 items with unspecified quantities and an estimated value; the scope covers repair and replacement of perished power outputs, DRU drum units, and related servicing. An option clause allows a 25% quantity increase/decrease at contracted rates, with delivery time recalculated from the last delivery order date and minimum extension of 30 days. A non-disclosure clause and security restrictions on failed disks are included. Tender in India with security policies and ATC terms may influence submission strategy.
Technical Specifications & Requirements
- Product/service categories: UPS repair/replacement (2 KVA, 5 KVA), UPS battery replacement (1 KVA BPE), SMPS repair/replace, printer drum unit replacement (Brother), monitor repair/replacement (INP), MFD drum unit servicing, projector lamp replacement (BENQ)
- BoQ items/quantities: Not disclosed; 8 total items
- Delivery terms: Not explicit; option allows up to 25% variation; time extension formula: (Additional quantity ÷ Original quantity) × Original delivery period with minimum 30 days; extended period may be applied
- Standards/requirements: Not specified; ATC and security policies apply
- Documentation: Non-disclosure certificate required; hard disk non-return policy per buyer policy
- Special clauses: Option clause, NDA, HDD non-return, potential security restrictions
Terms, Conditions & Eligibility
- EMD/guarantee: Not specified in data
- Delivery: Delivery period linked to last delivery order date; extension governed by option clause and minimum 30 days
- Payment terms: Not specified
- Documents: Include NDA certificate, GST, PAN, experience certificates, financial statements, OEM authorizations, and other bid documents as per ATC
- Confidentiality: NDA to be uploaded on bidder head
- Penalties: Not detailed; LD/penalties not disclosed
- Quantity variation: Up to 25% variation during contract execution
- Security policy: Hard disk non-return policy applies to warranty replacements
Key Specifications
-
UPS repair: 2 KVA Uniline, 5 KVA Uniline units; battery replacement
-
SMPS repair or replacement across listed devices
-
Printer maintenance: Brother drum unit replacement
-
Display maintenance: INP monitor repair/replacement
-
MFD maintenance: drum unit servicing
-
Projector maintenance: BENQ lamp replacement and power circuit repair
-
Delivery: variation up to 25% with minimum 30 days extension
-
Security/ATC: NDA and non-return of failed HDD as per policy
Terms & Conditions
-
Quantity variation up to 25% during contract execution
-
Delivery period recalculation from last delivery order date with minimum 30 days
-
Non-disclosure certificate and HDD non-return policy required
Important Clauses
Payment Terms
Not specified in data; follow ATC terms and standard government payment practices
Delivery Schedule
Delivery period linked to last delivery order date; extension via option clause with minimum 30 days
Penalties/Liquidated Damages
Not detailed in available data; typical govt LDs may apply per contract terms
Bidder Eligibility
-
Demonstrable experience in repair of UPS, printers, monitors, and projectors
-
Compliance with NDA and data security requirements
-
Financially capable with required financial statements and GST/PAN validity
Tender Data
Bid Details
Quantity
27
Category
MFD machine repair drum unit replace and servicing
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
2 KVA Uniline UPS repair and replacements of perished power output , 5 KVA Uniline UPS repair and replacements of perished power output , 1 KVA BPE UPS repair and battery replacement , SMPS repair or replace , Brother printer repair and drum unit replace , INP monitor repair and replace of faulty units , MFD machine repair drum unit replace and servicing , BENQ projector lamp replace and power circuit repair
Pre-Bid & Qualification
Pre-Bid Date
12-09-2026 10:00:00
Pre-Bid Venue
IT Section Selection Centre East Prayagraj 211001 inspection will be allowed only between 1000 to 1100 hours on the day
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Allahabad
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Allahabad | Allahabad | - | - | 1 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-9873158.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
8 Items Sign in to view GEM price trends Sign in for GEM prices
2 KVA Uniline UPS repair and replacements of perished power output
work invoveled of laying additional wire four outputs cliping tapping to be included
5 KVA Uniline UPS repair and replacements of perished power output
work invoveled of laying additional wire four outputs cliping tapping to be included
1 KVA BPE UPS repair and battery replacement
work invoveled of laying additional wire four outputs cliping tapping to be included
SMPS repair or replace
any other related work to be included as per equipment inspection during prebid meeting in bidding amount
Brother printer repair and drum unit replace
any other related work to be included as per equipment inspection during prebid meeting in bidding amount
INP monitor repair and replace of faulty units
any other related work to be included as per equipment inspection during prebid meeting in bidding amount
MFD machine repair drum unit replace and servicing
any other related work to be included as per equipment inspection during prebid meeting in bidding amount
BENQ projector lamp replace and power circuit repair
any other related work to be included as per equipment inspection during prebid meeting in bidding amount
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 2 KVA Uniline UPS repair and replacements of perished power output | work invoveled of laying additional wire four outputs cliping tapping to be included | 1 | work | sceitoffr | 30 | |
| 2 | 5 KVA Uniline UPS repair and replacements of perished power output | work invoveled of laying additional wire four outputs cliping tapping to be included | 1 | work | sceitoffr | 30 | |
| 3 | 1 KVA BPE UPS repair and battery replacement | work invoveled of laying additional wire four outputs cliping tapping to be included | 7 | work | sceitoffr | 30 | |
| 4 | SMPS repair or replace | any other related work to be included as per equipment inspection during prebid meeting in bidding amount | 9 | work | sceitoffr | 30 | |
| 5 | Brother printer repair and drum unit replace | any other related work to be included as per equipment inspection during prebid meeting in bidding amount | 3 | work | sceitoffr | 30 | |
| 6 | INP monitor repair and replace of faulty units | any other related work to be included as per equipment inspection during prebid meeting in bidding amount | 2 | work | sceitoffr | 30 | |
| 7 | MFD machine repair drum unit replace and servicing | any other related work to be included as per equipment inspection during prebid meeting in bidding amount | 3 | work | sceitoffr | 30 | |
| 8 | BENQ projector lamp replace and power circuit repair | any other related work to be included as per equipment inspection during prebid meeting in bidding amount | 1 | work | sceitoffr | 30 |
Categories
21
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Required Documents
NDA/Non-Disclosure Declaration to be uploaded on Bidder Letter Head
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar repair projects
Financial statements showing financial stability
EMD/Security deposit documents (as per ATC, if applicable)
Technical bid documents and OEM authorizations (if required by ATC)
Any additional documents specified in Buyer Uploaded ATC and ISD terms
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the Indian Army UPS repair tender in India 2026?
Bidders must submit the NDA, GST, PAN, and experience certificates along with OEM authorizations if required. Ensure compliance with the option clause allowing up to 25% quantity variation and provide technical bid documents per ATC. The HDD non-return policy may affect warranty replacements; review last delivery order terms for delivery timelines.
What documents are required for the Army repair tender submission in India?
Required documents include NDA, GST certificate, PAN, experience certificates for similar repairs, financial statements, EMD documentation if applicable, and OEM authorizations. Prepare technical bid documents demonstrating capability across UPS, printers, monitors, MFDs, and projectors.
What are the key delivery terms for the UPS and device repairs tender?
Delivery terms rely on the last delivery order date with an option to extend by up to 25%. The extended delivery time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum of 30 days. Ensure readiness for potential quantity changes within contract limits.
What scope of work is covered under the Indian Army repair tender?
Scope includes repair and replacement of 2 KVA and 5 KVA Uniline UPS, 1 KVA BPE UPS, SMPS, Brother printer drum units, INP monitors, MFD drum units, and BENQ projector lamps. Exact quantities are not disclosed; the 8-item BoQ governs scope per subsequent orders.
Are there any security or confidentiality requirements for bidders?
Yes, a Non-Disclosure Declaration must be uploaded on bidder letterhead. The policy also states that faulty hard disks will not be returned, which may impact warranty replacements and data handling practices during service.
What is the importance of OEM authorizations in this Army tender?
OEM authorizations validate technical eligibility for repair and replacement tasks. Bidders should include OEM authorization documents where required by ATC; this demonstrates capability to service Brother, INP, and BENQ branded equipment and related accessories.
What is the role of the ATC in this Army procurement?
ATC governs additional terms and conditions beyond standard tender rules, including NDA, security policies, and potential quantity adjustments. Bidders must review the uploaded ATC document and align proposals with these buyer-specific terms to avoid disqualification.
What are the penalties or LDs for late delivery in this tender?
Specific LDs are not detailed in the provided data; bidders should assume standard government contract penalties outlined in the ATC and negotiate commensurate remedies within the contract, ensuring performance bonds or safeguards where applicable.