GEM

Indian Army Department of Military Affairs Protective Equipment Tender Gwalior Madhya Pradesh 2025 - Hand Pump, Fuel Pump Assembly, Circuit Breaker, Clutch Plate, Protective Bag

Bid Publish Date

18-Nov-2025, 5:55 pm

Bid End Date

29-Nov-2025, 10:00 am

Bid Opening Date

29-Nov-2025, 10:30 am

Location

GWALIOR , MADHYA PRADESH

Progress

Issue18-Nov-2025, 5:55 pm
AwardPending
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Quantity

11

Category

Protective Bag

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified in tender data
  • • Technical standards: Not specified; expect standard government item classifications
  • • Special clauses: 25% quantity variation, extended delivery time formula with minimum 30 days
  • • Eligibility: No explicit years/turnover stated in data; prepare typical government bidder credentials
  • • Warranty/AMC: Not specified; bidders should seek clarification during bid submission
  • • Penalties/Performance bonds: Not disclosed; verify in final terms
  • • Delivery: Flexible within contract, starts from last date of original delivery order
  • • Installation/Service: Not specified; items include mechanical and electrical components

Categories 10

SWITCHING APPARATUS FUEL PUMP HYDRAULIC JACK ELECTRICAL SUBSTATION CIRCUIT PROTECTION DEVICE BAG HIGH TENSION PANEL HAND PUMP SAFETY SWITCHES SWITCH YARD

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a protective equipment package covering items such as protective bags, hand pumps, fuel pump assemblies, circuit breakers, and clutch plates. The procurement is focused in GWALIOR, MADHYA PRADESH (474001) and involves a 6-item BOQ with unspecified quantities. A key differentiator is the option clause: the Purchaser may increase or decrease bid quantity by up to 25%, at contracted rates, through the contract period. Delivery timelines hinge on last delivery order date, with a minimum extension of 30 days when the option clause is exercised. Bidders should align with these delivery-flexibility terms and bid accordingly.

Technical Specifications & Requirements

No detailed technical specifications are published. Available context indicates the procurement consists of a mixed category: Protective Bag, Hand Pump, Fuel Pump Assembly, Circuit Breaker, and Clutch Plate. The BOQ lists 6 items but provides no unit quantities or standards. The formal terms permit quantity variation (up to 25%) and extension of delivery periods proportional to the increase in quantity, ensuring workable timelines under contract fluctuations. Bidders should prepare generic compliance materials and confirm item compatibility with platform equipment when submitting.

Terms, Conditions & Eligibility

Key terms include the quantity-option clause allowing up to 25% change, with delivery period adjustments calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. The clause may extend within the original delivery window. There is no disclosed EMD amount or specific eligibility thresholds in the data; bidders should assume standard government bid requirements and align with the option-based delivery framework already described.

Key Specifications

    • Product/service names: Protective Bag, Hand Pump, Fuel Pump Assembly, Circuit Breaker, Clutch Plate
    • BOQ: 6 total items with unspecified quantities
    • Delivery terms: variation up to 25% of bid quantity with corresponding delivery-time changes
    • Delivery extension: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
    • Standards/certifications: Not specified; expect compliance with standard government procurement norms

Terms & Conditions

  • Option Clause: 25% quantity variation at contracted rates

  • Delivery: start from last date of original delivery order; extensions possible

  • Minimum extension time: 30 days; proportional calculation for additional quantity

Important Clauses

Delivery & Option Clause

Purchaser may increase/decrease bid quantity up to 25% and extend delivery period accordingly; calculated extension uses (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Bidder Eligibility

  • Demonstrated experience in supplying multi-item protective/equipment kits

  • Compliance with GST/PAN and financial solvency requirements

  • Ability to manage quantity variation and flexible delivery timelines

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Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Protective Bag LV7 T 815 6 nos vala@1423 15
2 Hand Pump LV7 T 815 1 nos vala@1423 15
3 Fuel Pump Assy LV7 T 815 1 nos vala@1423 15
4 Circuit Breaker LV7 T 815 1 nos vala@1423 15
5 Protective Bag LV7 T 815 1 nos vala@1423 15
6 Clutch Plate LV7 T 815 1 nos vala@1423 15

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Historical Data

Required Documents

1

GST registration document

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurements

4

Financial statements (last 2–3 years)

5

EMD/Security deposit documentation (as per final bid terms)

6

Technical bid submission documents

7

OEM authorization letters (if bidding as a supplier for brand/products)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid on the Indian Army protective equipment tender in Gwalior?

Bidders should prepare GST and PAN documentation, and demonstrate experience with similar procurements. Since quantities may vary up to 25%, ensure your bid pricing accommodates such adjustments. Include OEM authorizations if bidding for brand items and align with the delivery-flexibility terms described in the clause. Submit technical and financial bids as per standard government processes.

What documents are required for the Gwalior protective gear bid 2025?

Required documents typically include GST certificate, PAN card, experience certificates, financial statements, EMD/Security deposit, technical bid documents, and OEM authorizations if applicable. Prepare these in the prescribed bid format to avoid disqualification and verify any site-specific additions during tender clarifications.

What are the delivery terms for quantity variation in this tender?

Delivery terms allow up to 25% quantity variation at contracted rates. The extension calculation is (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days. Extensions may occur within the contract timeframe, starting from the last date of the original delivery order.

What are the expected item categories in this Indian Army tender in 2025?

The procurement includes Protective Bag, Hand Pump, Fuel Pump Assembly, Circuit Breaker, and Clutch Plate. The BOQ comprises 6 items, though exact quantities are not disclosed in the data. Bidders should ensure compatibility and proper documentation for each category.

Are there specific standards or certifications required for this bid in Gwalior?

Specific standards are not listed in the data. Bidders should anticipate standard government procurement expectations, potentially including product conformity and OEM authorizations. Prepare to demonstrate compliance with applicable regulatory standards and provide any available technical certifications with the bid.

When is delivery expected if the option clause is exercised in this tender?

Delivery timing adapts to the last date of the original delivery order; if quantities increase, the extension uses the formula and minimum 30 days. The extended delivery period may be capped by the original delivery window, ensuring the contractor maintains timely fulfillment.

What is the process to submit an OEM-authorized bid for these items?

Submit OEM authorization letters for any branded items and provide product-spec alignment documents. Include item-specific technical literature, conformity declarations, and reference installations if available. Ensure the bid package includes both technical and financial components, with the OEM credentials clearly mapped to the corresponding BOQ items.

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