Indian Army Rapidly Deployable HVAC Shelters System Tender Agra Uttar Pradesh ISO 9001 2026
Bid Publish Date
13-Oct-2026, 2:20 pm
Bid End Date
03-Nov-2026, 3:00 pm
EMD
₹34,78,126
Location
Progress
Key Highlights
- • Brand/OEM requirements: OEM involvement or authorized distributors for HVAC shelters
- • Technical standard: ISO 9001 certification required for bidder or OEM
- • Special clauses: packing material non-returnable; standardized weights; shelf life equals warranty period
- • Eligibility criteria: 3 years’ government/PSU supply experience with relevant contracts
- • Warranty/AMC: service center availability in consignee states; on-site vs carry-in depending on item
- • Penalties/BD: escalation matrix for service; dedicated toll-free support
Tender Overview
The Indian Army (Department of Military Affairs) based in Agra, Uttar Pradesh invites bids for a Rapidly Deployable HVAC Shelters System. The procurement emphasizes ISO 9001 certified suppliers and OEM compliance, with an EMD of ₹3,478,126. Training for 3 personnel is specified at 60 Para Fd Hosp, Agra (UP) - 282001 for 1 day. Service support logistics include an escalation matrix and dedicated toll-free contact. Although the BOQ lists 0 items, the scope includes packing material handling, warranties, and post-sale service considerations, reflecting a comprehensive turnkey shelter solution.
Technical Specifications & Requirements
- Product: Rapidly Deployable HVAC Shelters System with OEM/brand involvement as applicable
- Training: 3 employees; venue: 60 Para Fd Hosp, Agra (UP) - 282001; duration: 1 day
- Certifications: bidder or OEM must hold ISO 9001 certification
- Service & Support: dedicated/toll-free service support number; escalation matrix required
- Packaging: original packing material; weight not counted toward quantity; standardized weights
- Shelf Life: declared equal to warranty period; 100% defined life at delivery
- Service Centers: functional center in the state of each consignee location for carry-in warranty
- Documentation: EFT mandate, cancelled cheque, PAN, GSTIN, and other financial/identity documents
- Training scope, delivery, and warranties are integral to the procurement context
Terms & Eligibility
- EMD: ₹3,478,126 (per tender requirement)
- Experience: bidder or OEM must have 3 years’ regular supply of similar category products to Central/State Govt organizations or PSUs, with contracts to support each year
- Packing & Delivery: items in original packing; non-returnable packing material; standardized weights
- Financials: bidder must not be in liquidation; provide undertaking if applicable; GSTIN and PAN required
- Warranty/Service: on-site or carry-in depending on warranty type; service centers must be established or to be established in relevant states
- Training and support: included as part of scope; service escalation and response times must be defined
Key Specifications
-
Product: Rapidly Deployable HVAC Shelters System
-
EMD: ₹3,478,126
-
Training: 3 personnel, 1 day, 60 Para Fd Hosp Agra
-
Standards: ISO 9001 certified
-
Service: dedicated toll-free support; escalation matrix
-
Packaging: original packing; non-returnable; standardized weights
-
Shelf Life: equal to warranty period; current production standard
Terms & Conditions
-
EMD payable as specified ₹3,478,126 with bid submission
-
3 years govt/PSU supply experience required
-
ISO 9001 certification mandatory for bidder or OEM
-
Training at 60 Para Fd Hosp Agra for 1 day
-
Functional service centers in each consignee state's jurisdiction
Important Clauses
Payment Terms
Not explicitly stated; bidders should expect standard govt terms and EMD clarity per bid submission
Delivery Schedule
Delivery timeline not specified; contract will reflect shelter system deployment and training dates
Penalties/Liquidated Damages
Penalties not detailed; service escalation matrix required for post-delivery support
Bidder Eligibility
-
3 years’ experience supplying similar Category Products to Central/State Govt/PSU
-
Not under liquidation or bankruptcy; undertakings required
-
ISO 9001 certification (bidder or OEM)
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
348
OEM Avg. Turnover
580
Past Performance
30 %
Warranty Period
2 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
RAPIDLY DEPLOYABLE HVAC SHELTERS SYSTEM
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
26
Pre-Bid & Qualification
Pre-Bid Date
19-10-2026 11:00:00
Pre-Bid Venue
60 Para Fd Hosp Agra (UP)-282001 Mob-9761000480
Delivery Details
Max Delivery Days
180
Delivery Locations
1
Delivery Cities
Agra
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Agra | Agra | - | - | 1 | 180 | - |
Authority Records
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Documents 3
GeM-Bidding-9872353.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
Copy of PAN Card
Copy of GSTIN
Cancelled Cheque copy
EFT Mandate certified by bank
Undertaking of non-liquidation/not bankrupt
Contracts or work orders proving 3 years’ govt/PSU supply experience
ISO 9001 certificate (bidder or OEM)
Experience certificates and OEM authorization (where applicable)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the Indian Army HVAC shelter tender in Agra 2026
Bidders must meet 3-year govt/PSU supply experience, hold ISO 9001, provide PAN, GSTIN, cancelled cheque, EFT mandate, and a ₹3,478,126 EMD. Include OEM authorizations if applicable, along with training plans at 60 Para Fd Hosp Agra for 1 day.
What documents are required for Agra HVAC shelter procurement
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, proof of non-liquidation, ISO 9001 certificate, contractor experience contracts with govt bodies, and OEM authorization if bidding through a reseller. Ensure all are uploaded with bid submission.
What are the technical standards for HVAC shelter tender in Agra
Bidder must have ISO 9001 certified quality management; product category is Rapidly Deployable HVAC Shelters System. Ensure packaging follows standard weights; shelf life equals warranty period; service centers must be available in consignee state if carry-in warranty applies.
When is the training required for Agra HVAC shelter bid
Training is required for 3 employees at 60 Para Fd Hosp, Agra (UP) 282001, lasting 1 day. Include a detailed training schedule and participant list in the bid submission to satisfy contract terms.
What is the EMD amount for the Agra shelter tender
The Earnest Money Deposit for this procurement is ₹3,478,126. Submit via the prescribed mode; ensure bid security is valid through the bid validity period to avoid disqualification.
What about service centers for Agra HVAC shelters
Bidders must demonstrate a functional service centre in the state of each consignee location for carry-in warranty. If not existing, the bidder/OEM must establish centers before delivery or per contract milestones.
What packing material rules apply to this shelter tender
Packing material must be original and non-returnable with standardized weights. Net quantity must exclude packing weight. Ensure compliance to packaging standards specified in the bid submission to avoid rejection at inspection.