GEM

Technical Education Department Jammu & Kashmir Modular Conference Tables & Chairs Tender 2025 Udhampur – 3 Years Experience Required

Bid Publish Date

11-Dec-2025, 9:57 pm

Bid End Date

01-Jan-2026, 12:00 pm

Location

UDHAMPUR , JAMMU AND KASHMIR

Progress

Issue11-Dec-2025, 9:57 pm
AwardPending
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Quantity

62

Category

Modular Extendable Conference Table (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: explicit OEM involvement or authorizations required due to government supply
  • • Technical standards: no specific IS/ISO codes stated in data; ensure compliance with general govt procurement furniture norms
  • • Special clauses: 5-day window for Detailed Design Drawings and 5-day modification cycle
  • • Eligibility: minimum 3 years of govt-sector supply experience for bidder or their OEM
  • • Warranty/AMC: not specified; bidders should confirm post-delivery support expectations
  • • Penalties: delivery timelines may shift with drawing approval delays; LD terms not specified
  • • Delivery/Installation: at Govt. Polytechnic Reasi; installation included if scope covers commissioning
  • • Price/Variation: 25% quantity variation allowed during contract with same rates

Tender Overview

The opportunity is issued by the Technical Education Department, Jammu & Kashmir for procurement of Modular Extendable Conference Tables (V2) and Chairs (Without Wheels) for general purpose use, located in UDHAMPUR, Jammu & Kashmir 182101. The scope includes a flexible quantity framework with a potential ±25% variation at contract award and during the currency of the contract. The successful bidder must deliver and install at the designated venue: government polytechnic in Reasi. A unique differentiator is the mandatory alignment to approved Detailed Design Drawings within 5 days of award, with buyer-driven modification cycles that affect delivery timelines. A key eligibility criterion requires bidders or their OEMs to have a minimum of 3 years of regular manufacture and supply to Central/State Government bodies. The tender emphasizes non-obsolescence with a 3-year residual market life requirement and GST considerations pegged to actual rates. This tender presents a structured path to modern classroom and office furniture procurement with explicit design and installation controls.

Technical Specifications & Requirements

  • Backrest height options: Low-back 200-400 mm; Mid-back 400-700 mm
  • Lumbar support integrated in chair backrest
  • Armrest presence on chairs; specify type in bid
  • Category scope includes conference tables (V2) and chairs without wheels
  • Delivery location: Government Polytechnic Reasi, Jammu & Kashmir
  • Mandatory design approval: Detailed Design Drawings due within 5 days of award; modifications within 5 days; supply aligned to approved drawings
  • Lifecycle requirement: products must have at least 3 years residual market life; not declared EOL by OEM
  • GST: supplier bears GST; reimbursement as per actuals up to quoted rate
  • Quantity adjustment: option to increase/decrease up to 25% of bid quantity at contract placement and during contract currency

Terms, Conditions & Eligibility

  • EMD: amount not disclosed in available data; submit as per tender terms
  • Experience: minimum 3 years of supplying similar Category Products to Central/State Govt or PSUs
  • Delivery: delivery/installation at Govt. Polytechnic Reasi; delivery period to be adjusted per design approvals
  • Payment terms: terms aligned to government procurement norms; GST treatment per actuals
  • Documentation: include GST registration, proof of experience with govt entities, OEM authorization, and technical compliance evidence
  • Option clause: 25% quantity variation permitted; extended delivery timelines based on calculation formula

Key Specifications

  • Backrest options: 200-400 mm (low) and 400-700 mm (mid)

  • Lumbar support integrated into seat backrest

  • Armrest: present; specify type in bid

  • Item scope: Modular Extendable Conference Table (V2) and Chairs without wheels

  • Delivery address: Govt. Polytechnic Reasi, Jammu & Kashmir

  • 3-year residual market life requirement; not declared EOL by OEM

  • Option to adjust quantity up to 25% during contract at contracted rates

  • GST treatment: payable by bidder; reimbursement per actuals vs quoted rate

Terms & Conditions

  • EMD to be submitted as per tender terms; exact amount not disclosed

  • 3 years govt/PSU supply experience required by bidder or OEM

  • Detailed Design Drawings due within 5 days; modifications within 5 days

  • Delivery to Govt. Polytechnic Reasi; potential 25% quantity variation

  • GST handled by bidder; reimbursement as per actuals or lower of quoted rate

Important Clauses

Payment Terms

Payments aligned to government norms; GST treatment per actuals; no specific advance terms disclosed

Delivery Schedule

Delivery tied to approval of Detailed Design Drawings; delays in approval affect delivery timeline without LD

Penalties/Liquidated Damages

LD details not provided; delivery timeline adjustments allowed based on design approval delays

Bidder Eligibility

  • Minimum 3 years govt/PSU supply experience (bidder or OEM)

  • Not under liquidation or bankruptcy; provide undertaking

  • Manufacture/supply of non-obsolete products with 3+ years residual life

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
CHAIR BACKREST Backrest Height (Low-back range: 200 - 400 mm, Mid-back range: 400 - 700 mm) Low-back, Mid-back
CHAIR BACKREST Lumbar Support available in Seat Backrest No
CHAIR ARMREST Armrest Available in the Chair Yes
CHAIR ARMREST Type of Armrest in Chair Fixed armrest with Padding

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing 3+ years govt/PSU supply

4

Financial statements demonstrating financial capacity

5

EMD submission proof (as per terms)

6

Technical bid documents demonstrating product specs

7

OEM authorization or reseller agreements

8

Detailed Design Drawings for approval (within 5 days of award)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid on modular conference tables tender in Udhamur 2025?

Bidders should submit GST registration, PAN, 3+ years govt/PSU supply experience, OEM authorizations, financial statements, and EMD as specified. Ensure Detailed Design Drawings are prepared within 5 days of award and approved or revised within 5 days to avoid schedule slippage.

What documents are required for govt furniture tender in Reasi?

Submit GST certificate, PAN, 3-year govt supply experience proofs, OEM authorization, financial statements, technical bid with product specs, and EMD submission proof. Include detailed design drawings within 5 days of award and any modification lists promptly.

What are the delivery terms for furniture procurement in Jammu & Kashmir?

Delivery occurs at Govt. Polytechnic Reasi. Quantity may vary ±25% at contract award and during currency. Delivery timelines may adjust if design drawings approval is delayed; no LD implied for buyer-side drawing delays.

What technical specs govern the chair backrest and armrests?

Backrest height options: 200-400 mm (low) or 400-700 mm (mid); lumbar support in backrest; chairs must include armrests with a specified type. Ensure tables are modular extendable (V2) and chairs are without wheels.

What are the eligibility criteria for govt furniture supply bids?

Bidders or their OEMs must have 3+ years of regular manufacturing/supply to central or state govt/PSU entities. Must not be under liquidation or bankruptcy, and must provide a valid undertaking confirming financial stability.

How does the 25% quantity variation work in this tender?

The purchaser may increase or decrease bid quantity by up to 25% at award and during the contract at contracted rates. If extended, the additional delivery time uses a calculated formula with a minimum 30 days.

What is required for Detailed Design Drawings submission in this tender?

Submit detailed design drawings within 5 days of award. The buyer will approve or list modifications within 5 days. Supply must follow approved drawings; delays in approval extend delivery periods without LD penalties.

Are there GST considerations bidders must manage for this tender?

GST responsibilities lie with the bidder; reimbursement will be at actual rates or the lower of the quoted GST rate. Ensure GST compliance and include it in pricing while seeking reimbursement where applicable.

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