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Indian Army stationery procurement Mathura Uttar Pradesh 2026 ISI IS 8499 IS 14490

Bid Publish Date

08-Jul-2026, 2:26 pm

Bid End Date

18-Jul-2026, 1:00 pm

Location

MATHURA , UTTAR PRADESH
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Progress

Issue08-Jul-2026, 2:26 pm
AwardPending
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Quantity

5150

Category

File/Folder (V3)

Bid Type

Two Packet Bid

Key Highlights

  • • IS 8499 conformance requirement for file and folder accessories
  • • IS 14490 ISI-marked plain copier paper specification
  • • Wide range of stationery: files, pins, clips, stamps, envelopes, markers, pens
  • • Test reports from Central Govt/NABL/ILAC accredited labs required for IS parameters
  • • Option clause allowing ±25% quantity variation with proportional delivery extension
  • • OEM turnover and bidder turnover criteria over the last three financial years

Categories 12

ADHESIVE BITUMINOUS MATERIAL DISTRIBUTOR FIBERS THREADS AND YARNS STATIONERY COPIER PAPER PEN HARDWARE AND FASTENERS LAPAROSCOPIC INSTRUMENTS SCISSORS MACHINE PINS BACKHOE

Tender Overview

Organization: Indian Army (Department Of Military Affairs) seeks supply of a broad range of stationery and related office essentials, including IS 8499 conforming tags/files, ISI-marked copier paper IS 14490, and assorted writing and filing products. The procurement covers multiple product families such as file/folder sets, markers, highlighters, staplers, writing pens, self-adhesive flags, paper, pins, scissors, clips, stamps, and related accessories. Estimated value and EMD are not disclosed; start/end dates are not provided. The scope emphasizes ISI/IS standards compliance, batch quantities, and packaging specifics. The unique aspect is the ISI/IS conformance requirement across a wide catalog of office supplies.

Technical Specifications & Requirements

  • Category alignment includes: File/Folder with binding, marker/highlighter sets, staple pins/staples, staplers, writing pens, self-adhesive flags, plain copier paper (ISI IS 14490), drawing pins, sketch pens, paper clips, binder clips, stamp pads, envelopes, sticky notes, pencils, erasers, and related stationery items.
  • Conformance requirements reference: IS 8499 (Tags for Files), IS 14490 (Plain Copier Paper), IS 6139 (Photography paper), IS 989 (Scissors), IS 8231 (Binder Clips), IS 4747 (Stamp pads), IS 5650 (Paper clips), IS 1375 (Lead pencils).
  • Technical emphasis on: file/folder binding mechanism, material, size compatibility, cover design, pockets, color, staple pin sizes, throat depth, stapling capacity, and various generic product dimensions.
  • Additional product attributes include: tip type/width for pens, ink color, stamp pad type, paper GSM, envelope dimensions, and packing details.
  • Quality documentation: test reports from Central Govt/NABL/ILAC accredited labs where declared parameters per IS specifications apply.

Terms, Conditions & Eligibility

  • EMD and estimated values are not disclosed; bidders must comply with standard bid submission norms.
  • Scope includes supply, installation/commissioning, training of operators, and statutory clearances if required.
  • Turnover criteria apply: minimum average annual turnover over the last three years; OEM turnover criteria also specified.
  • Delivery and option clauses allow quantity adjustments up to 25% during contract execution with proportional extension of delivery time. Bidders must be prepared for extended delivery windows and flexible quantities.

Key Specifications

  • IS 8499 conformance for file/folder accessories

  • IS 14490 plain copier paper specification (ISI marked/AISI comparable)

  • Staple pins and staples size compatibility and throat depth

  • Stapling capacity (sheets) and binder clip dimensions

  • Pen types, tip sizes, and ink color compatibility

  • Stamp pad type, stamp size, and pad color

  • Paper GSM and envelope dimensions per IS standards

  • Test reports from NABL/ILAC accredited labs for declared IS parameters

Terms & Conditions

  • Option clause permits ±25% quantity change with extended delivery timelines

  • Bidder turnover and OEM turnover criteria required for eligibility

  • Supply scope includes installation, testing, commissioning, and operator training

Important Clauses

Payment Terms

Payment terms are as specified in ATC; bid must include complete cost of supply, installation, testing, commissioning, and training.

Delivery Schedule

Delivery period allowances include extended time if quantity variations are exercised; base delivery period derived from last delivery order date.

Penalties/Liquidated Damages

Penalties/LD applicable as per standard government procurement terms; exact rates not disclosed in data.

Bidder Eligibility

  • Not under liquidation or court receivership

  • Demonstrated turnover in last 3 years (as per bid document)

  • OEM turnover criteria satisfied (if OEM supplied)

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

File/Folder (V3) (Q4) , Markers and Highlighters (Q4) , Staple Pins/Staples(V3) (Q4) , Staplers(V3) (Q4) , Writing Pens (Q4) , Tags For Files (V3) Conforming to IS 8499 (Q4) , Self Adhesive Flags (V3) (Q4) , Plain Copier Paper (V3) ISI Marked to IS 14490 (Q4) , Poker or AWL as per IS 10375 (Q4) , Stationery Scissors (V2) Conforming to IS 989 (Q4) , Binder Clips (V3) Conforming to IS 8231 (Q4) , Pads for Rubber Stamps (V2) Conforming to IS 4747 (Q4) , Paper Clips (V2) Conforming to IS 5650 (Q4) , Black Lead Pencils (V3) Conforming to IS 1375 (Q4) , Photography paper Conforming to IS 6139 (Q4) , Correction Tape (V2) (Q4) , Drawing Pins (V3) as per IS 5205 (Q4) , Sketch Pens (V3) (Q4) , Paper Pins (V2) Conforming to IS 5653 (Q4) , Metric Steel Scales (V3) Conforming to IS 1481 (Q4) , Correction Fluid Pen(V3) (Q4) , Paper Punch Machine(V2) (Q4) , Note Sheet Pad (Azure Laid) (V3) (Q4) , Eraser (V2) (Q4) , Register (V2) (Q4) , Glue Stick (V3) (Q4) , Correspondence Envelopes (V3) (Q4) , Sticky Notes (V2) (Q4)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 53

GeM-Bidding-9574544.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

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CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

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CATALOG Specification

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CATALOG Specification

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CATALOG Specification

CATALOG-Specification-8

CATALOG Specification

CATALOG-Specification-9

CATALOG Specification

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CATALOG Specification

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CATALOG Specification

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CATALOG Specification

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CATALOG Specification

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CATALOG Specification

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CATALOG Specification

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CATALOG Specification

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CATALOG Specification

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CATALOG Specification

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CATALOG Specification

CATALOG-Specification-21

CATALOG Specification

CATALOG-Specification-22

CATALOG Specification

CATALOG-Specification-23

CATALOG Specification

CATALOG-Specification-24

CATALOG Specification

Other Documents

OTHER

CATALOG-Specification-25

CATALOG Specification

CATALOG-Specification-26

CATALOG Specification

CATALOG-Specification-27

CATALOG Specification

Other Documents

OTHER

CATALOG-Specification-28

CATALOG Specification

CATALOG-Specification-29

CATALOG Specification

CATALOG-Specification-30

CATALOG Specification

CATALOG-Specification-31

CATALOG Specification

CATALOG-Specification-32

CATALOG Specification

CATALOG-Specification-33

CATALOG Specification

Other Documents

OTHER

CATALOG-Specification-34

CATALOG Specification

CATALOG-Specification-35

CATALOG Specification

CATALOG-Specification-36

CATALOG Specification

CATALOG-Specification-37

CATALOG Specification

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CATALOG Specification

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CATALOG Specification

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CATALOG Specification

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CATALOG Specification

CATALOG-Specification-46

CATALOG Specification

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 46 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL File/Folder type with binding mechanism File Cover
GENERAL Material of File/Folder Cardboard / Duplex Board
GENERAL File/Folder Size Compatibility 21.5 cm x 34.5 cm (FS), 21 cm x 29.7 cm (A4)
GENERAL Cover Design Plain, Printed
GENERAL Number of pockets in a File/Folder NA (In case of No pockets)
GENERAL Color of File/Folder White, Pink, Khaki

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar stationery supply

4

Audited financial statements or CA certificate showing Turnover (last 3 years)

5

OEM authorization (if applicable)

6

Bid security/EMD documentation as per bid requirements

7

Technical compliance certificates for IS/ISI/IS standards

8

Cancelled cheques and EFT mandate (as per ATC requests)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for stationery tender in Mathura Uttar Pradesh 2026

Bidders should prepare GST, PAN, turnover certificates for last 3 years, and EMD as per ATC. Submit OEM authorizations where applicable, IS/ISI compliance certificates, and NABL/NILAC test reports for declared parameters. Ensure delivery capability, installation, training, and statutory clearances if required.

What documents are required for Indian Army stationery procurement in UP

Required documents include GST certificate, PAN card, audited turnover proofs for 3 years, OEM authorization if required, EMD, canceled cheque with EFT mandate, and technical bid documents proving ISI/IS compliance for each item. Include test reports for IS parameters if specific items demand.

What standards are mandatory for ISI/IS conformance in this tender

Key standards include IS 8499 (files), IS 14490 (plain copier paper), IS 6139 (photography paper), IS 989 (scissors), IS 8231 (binder clips), IS 4747 (stamp pads), IS 5650 (paper clips), IS 1375 (lead pencils). Vendors must furnish certificates proving conformity and lab test reports when required.

What is the delivery time framework for quantity variations

The option clause allows up to ±25% quantity change with extended delivery time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. Delivery starts from last date of original delivery order and may extend up to the original period.

What are the essential turnover criteria for bidders and OEMs

Bidder turnover must meet the minimum average annual turnover over the last 3 financial years as indicated in the bid document, with similar requirements for the OEM. Documentary evidence like audited balances or CA certificates must be uploaded with the bid.

How to submit EMD and other bid security requirements

Submit the Earnest Money Deposit as specified in the ATC, using the permissible method (online or DD). Include EMD documentation with the bid package and ensure it aligns with the total estimated value and payment terms stated in the tender documents.

What products are covered under ISI/IS conformance in this UP tender

Items include ISI/ISI-marked plain copier paper (IS 14490), file/folder sets with binding mechanisms, markers, highlighters, staplers and staples, self-adhesive flags, pencils, erasers, paper clips, pins, scissors, stamp pads, envelopes, and related office supplies, all requiring standard compliance.

What are the key installation and training requirements

Scope of supply includes installation, testing, commissioning of goods, and operator training. Vendors must provide any necessary statutory clearances and ensure on-site support post-commissioning as per contract terms and ATC.

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