Event or Seminar or Workshop or Exhibition or Expo Management Service - National; PROCUREMENT OF SE
Indian Navy
UTTARA KANNADA, KARNATAKA
Posted:
28 August 2025
Closed:
11 September 2025
GEM
GEM
Indian Navy Event Management Tender Karwar Venue & Catering for Ships 1st Anniversary 2026
Bid Publish Date
14-Jun-2026, 4:24 pm
Bid End Date
22-Jun-2026, 5:00 pm
Location
Progress
Issue14-Jun-2026, 4:24 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Categories
3
Tender Overview
The Indian Navy invites bids for event management services to support the ships 1st anniversary celebration. The procurement covers venue development, coordination, staffing, and catering aligned to the detailed Scope of Work (SOW) and is centered in Karwar, Karnataka, with on-site site-visit at Naval Base Karwar. The engagement requires a local office presence in the consignees’ state and verification of past experience through client documentation. Bidders should prepare for a turnkey arrangement that encompasses event logistics, hospitality, and program support within the defined SOW.
Technical Specifications & Requirements
- Location: Karwar City, Karnataka; site visit at Tamal, Naval Base Karwar, Karnataka.
- Scope: Venue development, coordination, staffing, catering, and related services as per SOW; full-day event support.
- Contractual Flexibility: 50% quantity/duration variation permitted at contract issue, with cap retained post-issue; lumpsum offers may adjust scope with consent.
- Evidence of Capability: Office presence in the state; past-experience documents accepted include contract copies with invoices, execution certificates, or third-party notes.
- No BOQ items: The BoQ section shows zero line items; emphasis on service breadth and compliance with SOW rather than product quantities.
Terms, Conditions & Eligibility
- EMD: Amount not disclosed; bidders must demonstrate bid security as per the contract terms.
- Eligibility: Not under liquidation or bankruptcy; provide undertaking; past-project proofs as per clause 4.
- Site Compliance: Failure to attend site visit at Tamal, Naval Base Karwar disqualifies bidders.
- ATC: Detailed SOW governs all deliverables; respond with complete staffing, venue, and catering plan aligned to the SOW.
Key Specifications
-
- Product/Service: Event management services for venue development, coordination, staffing, and catering for ships 1st anniversary
-
- Location: Karwar City, Karnataka; site visit at Naval Base Karwar, Tamal
-
- Delivery/Support: Full-day event management and on-site coordination per SOW
-
- Standards/Compliance: Not explicitly defined in BOQ; compliance with SOW required
-
- Experience: Demonstrated past event management capabilities through contracts or client certificates
Terms & Conditions
-
50% contract quantity/duration variation allowed at issue; post-issue cap at 50%
-
Office presence requirement: service provider must have an office in Karnataka
-
Site visit mandatory at Tamal, Naval Base Karwar; non-attendance leads to disqualification
-
Past experience proofs acceptable include contract copies with invoices or execution certificates
Important Clauses
Payment Terms
Details not specified; payment terms to be defined per SOW and contract negotiations
Delivery Schedule
Full-day event management on the anniversary date as per SOW; delivery window not separately specified
Penalties/Liquidated Damages
Not described in provided terms; penalties would be governed by SOW and contractual provisions
Bidder Eligibility
-
Bidder must have Karnataka-based office presence
-
Not under liquidation or bankruptcy; provide undertaking
-
Past event management experience evidenced via contracts or execution certificates
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; PROCUREMENT OF SERVICES TOWARDS VENUE PREPARATION AND CATERING FOR SHIPS 1ST ANNIVERSARY; Venue Development, Coordination and Staffing, AS PER SOW; AS PER SOW; Full day
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN NAVY
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9403256.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; PROCUREMENT OF SE
Indian Navy
UTTARA KANNADA, KARNATAKA
Posted:
4 November 2025
Closed:
7 November 2025
GEM
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; PROCUREMENT OF SE
Indian Navy
UTTARA KANNADA, KARNATAKA
Posted:
20 September 2025
Closed:
3 October 2025
GEM
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; HIRING OF SERVICE
Indian Navy
Posted:
21 November 2024
Closed:
28 November 2024
GEM
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; As per SOW; Venue
Hqids
Posted:
30 January 2026
Closed:
2 February 2026
GEM
Tender Results
Loading results...
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Live AI
Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates from past events (contracts/invoices or client execution certificates)
4
Financial statements demonstrating stability
5
EMD/Security deposit documentation (as applicable per contract terms)
6
Technical bid documentation showing methodology for venue development, staffing, and catering
7
OEM/partner authorizations if subcontracting any service
8
Proof of office presence in Karnataka (address and contact details)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for Indian Navy event management tender in Karwar Karnataka 2026
Bidders must submit GST, PAN, and financials, plus past-event proofs (contracts/invoices or client execution certificates). Ensure Karnataka office presence, site visit attendance at Naval Base Karwar, and alignment to the SOW for venue development, staffing, and catering. EMD details to be confirmed in tender documents.
What documents are required for Karnataka naval event procurement bid
Submit GST registration, PAN card, audited financial statements, past project proofs (contract + invoice or execution certificate), bid security/EMD documents, technical compliance related to venue and catering, and OEM authorizations if any subcontracting applies. Include proof of Karnataka office presence.
What are the eligibility criteria for ships anniversary event services in Karwar
Eligibility includes non-liquidation status, uninterrupted business operations, prior event management experience with contracts or client certificates, and demonstrable capability to provide full-day venue development and catering per SOW. An office in Karnataka is mandatory for consideration.
When is the site visit for the Karwar naval event procurement
Site visit is mandatory at Tamal, Naval Base Karwar, Karnataka. Attendance is a decisive criterion; firms failing to attend may be disqualified. Prepare a staff plan and logistics outline to align with the SOW during the visit.
What are the payment terms for the Indian Navy event management contract
Payment terms are defined in the SOW; initial mobilization and milestones typically align with delivery of venue development and catering services. Bidders should expect terms linked to performance milestones and acceptance by the Indian Navy after service delivery.
What constitutes past project experience for this Karwar bid
Acceptable proofs include contract copies with invoices, client execution certificates, or third-party inspection release notes. The evidence must demonstrate successful delivery of venue development, staffing, or catering for large events in prior engagements.
What are the key scope items covered by the SOW for this tender
SOW coverage includes full-day event management, venue development, event coordination, staffing, and catering for ships 1st anniversary. Bidders must provide a cohesive plan detailing logistics, guest management, food/beverage service, and on-site support consistent with the naval event requirements.
Similar Tenders
5 found
Urgent
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Seminar; Venue De
Indian Navy
⏰ Deadline: 3 days left
🛒 Type: Service
View
GEM
Urgent
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Workshop; Concept
N/a
📍 LUCKNOW, UTTAR PRADESH
EMD: ₹6.0 L
Est: ₹6.0 Cr
⏰ Deadline: 6 days left
🛒 Type: Service
View
GEM
Urgent
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event
N/a
EMD: ₹86,700
Est: ₹28.9 L
⏰ Deadline: 7 days left
🛒 Type: Service
View
GEM
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Workshop; Venue D
Directorate Of Employment & Training
📍 NAVSARI, GUJARAT
Est: ₹3.3 L
⏰ Deadline: 2 weeks left
🛒 Type: Service
View
GEM
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Launch Event; Ven
Indian Coast Guard
📍 KARAIKAL, PUDUCHERRY
Est: ₹1.7 L
⏰ Deadline: 2 weeks left
🛒 Type: Service
View
GEM
Explore More Opportunities
Quick Access
Unlock Tender Documents
Sign up now to access all documents
Performance Analytics
7-metric analysis with year-wise breakdown
Competitor Intelligence
Multi-dimensional analysis across 6 parameters
Market Penetration
By department, ministry, geography & category
Historical Analysis
Complete tender history with results
Documents 4
GeM-Bidding-9403256.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS