Rural Electrification Corporation Limited Vehicle Hiring Tender 2026 - Sedan/SUV/MUV/Luxury Sedan 300Km 10Hrs Outstation
Bid Publish Date
17-Sep-2026, 11:54 am
Bid End Date
12-Oct-2026, 12:00 pm
EMD
₹10,000
Value
₹7,84,000
Location
Progress
Tender Overview
Rural Electrification Corporation Limited invites bids for Vehicle Hiring Service on a per-vehicle-day basis. Scope covers Sedan, Premium Sedan, Premium SUV/MUV, and Luxury Sedan with outstation travel, 300 km x 10 hours, round trip, not more than 2 years from contract date. Estimated value ₹7,84,000 and EMD ₹10,000. Lead to establish service capable of supporting both plain and hilly terrains; office must be located in the state of the consignee. The tender emphasizes flexibility in quantity/duration (up to 25%) and requires service support and OEM/agency presence in-state. Key differentiators include service availability obligations and MSE purchase preference alignment. Unique aspects include dedicated support channels and sub-contracting restrictions.
- Organization: Rural Electrification Corporation Limited
- Product Category: Vehicle Hiring Service (Sedan, Premium Sedan, SUV/MUV, Luxury Sedan)
- Location: State of Consignee (in-state service office requirement)
- Estimated Value: ₹7,84,000; EMD: ₹10,000
- Terms: Up to 25% scope/duration variation; MSE preference provisions apply
Technical Specifications & Requirements
- No itemized BOQ; no explicit technical specs provided
- Tender requests standard corporate compliance, presence in state, and dedicated support lines
- Eligible bidders must ensure no liquidation or bankruptcy status and upload an undertaking
- Clause for subcontracting/assignment requires buyer consent; ultimate liability remains with seller
- Purchase preference exists for Micro and Small Enterprises (MSEs) per policy; service providers must be the actual service providers to claim benefit
- Office presence in the consignee state and dedicated toll-free support are required
- No explicit vehicle specifications or brand mandates stated in the data; focus is on service readiness and compliance
- EMD amount and estimated contract value indicate modest scope; readiness for outstation and mixed terrain operations
Terms, Conditions & Eligibility
- EMD: ₹10,000
- Quantity/Duration Flexibility: Up to 25% increase/decrease
- Service Office Location: In-state presence mandatory; documentary evidence required
- Support: Dedicated toll-free service line required
- Sub-contracting: Not allowed without prior written consent; ultimate liability remains with the primary bidder
- Purchase Preference: MSEs may receive preference; bid must reflect service provision as an in-house offering
- Financial Standing: No active liquidation or bankruptcy; bid must include undertaking
- Past Experience: Proof of experience is required as per bid document/ATC; detailed project experience evidence to be uploaded
- Delivery/Execution: Not explicitly time-bound beyond contract terms; length not specified beyond “not more than 2 years”
Key Specifications
-
Vehicle categories: Sedan, Premium Sedan, Premium SUV/MUV, Luxury Sedan
-
Outstation requirement: 300 Kms x 10 Hours; Round Trip
-
Contract duration: Not more than 2 years from contract date
-
Geography: Plain and Hilly terrains
-
EMD: ₹10,000
-
Estimated contract value: ₹7,84,000
Terms & Conditions
-
25% quantity/duration variation allowed; contract amendments require agreement
-
State-wise service office required; in-state presence and evidence
-
MSE purchase preference policy applied; bidder must be service provider
Important Clauses
Payment Terms
Not specified in data; standard government procurement terms likely apply; bidders should anticipate milestone-based payments post service validation
Delivery Schedule
Not specified; contract likely based on per-vehicle-day basis with outstation travel; 2-year ceiling
Penalties/Liquidated Damages
Not specified; standard L1/L2 performance penalties not detailed; ensure penalty assessment aligns with service contract norms
Bidder Eligibility
-
No active liquidation or bankruptcy; healthy financial standing with undertaking
-
In-state service office presence with documentary evidence
-
Dedicated toll-free service line; OEM/authorized service capability
Tender Data
Bid Details
Quantity
116
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
6
Experience Required
3 Year (s)
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; Not more than 2 years from contract date; Outstation; Plain and Hilly both; 300Kms x 10Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Premium Sedan; Not more than 2 years from contract date; Outstation; Plain and Hilly both; 300Kms x 10Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV; Not more than 2 years from contract date; Outstation; Plain and Hilly both; 300Kms x 10Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Luxury Sedan; Not more than 2 years from contract date; Outstation; Plain and Hilly both; 300Kms x 10Hrs; Round Trip
Advisory Bank
HDFC Bank
ePBG Percentage
3%
ePBG Duration (Months)
26
Payment Timelines
Payments shall be made to the Seller within 20 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
23-09-2026 15:00:00
Pre-Bid Venue
Pre bid meeting through VC: https://meet.google.com/piq-dbea-fiw Note: a) All Pre-Bid queries received through email-id at [email protected] or on GeM portal on or before date of Pre-Bid interaction will only be deliberated upon for any clarifications etc. by the buyer organisation. b) Clarifications / Corrigendum / Addendums etc. (if any) will be posted on GeM portal/ REC website under tender section and no individual communication will be sent. Posting on the REC Limited Corporate website would be deemed as if REC Limited having communicated to all prospective bidders. c) The Clarifications / Corrigendum/ Addendums etc. thus communicated will form an integral part of this bid/tender and succeed the relevant clauses for future reference.
Delivery Details
Delivery Locations
1
Delivery Cities
Ntr
Delivery Pincodes
520008
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Salla Umadevi | 520008,REC LIMITED Regional office-Vijayawada 54-15-8 Vaarahi Lakshmi Square 5th floor, Srinivasa Nagar Bank Colony, Vijayawada 520008 Andhra Pradesh | Ntr | Andhra Pradesh | 520008 | 50 | - | Number of Night hault required within the Contract period : 50 Maximum No. of Vehicles required in a Day/Event : 50 |
Authority Records
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Documents 8
GeM-Bidding-9897344.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Corrigendum Updates
2 Updates Update
Extended Deadline
12-Oct-2026, 6:30 am
Opening Date
13-Oct-2026, 6:30 am
Update
Extended Deadline
08-Oct-2026, 6:30 am
Opening Date
09-Oct-2026, 6:30 am
Required Documents
GST Certificate
PAN Card
Experience Certificates
Financial Statements
EMD/Security Deposit proof
Technical Compliance Certificates (if any)
OEM Authorization/Dealer/Agent Authorization
In-state Office Proof and Dedicated Support Details
Bidder Undertaking (no liquidation/bankruptcy)
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for Rural Electrification Corporation vehicle hiring tender in Rajasthan 2026
Bidders must submit GST, PAN, experience proof, financial statements, EMD ₹10,000, and OEM authorizations. Ensure in-state service office proof and dedicated toll-free support. The contract allows up to 25% variation in quantity/duration; confirm service capability for 300km x 10hr outstation trips and compliance with MSE preferences.
What documents are required for ROC vehicle hire bid 2026
Required documents include GST registration, PAN, experience certificates, financial statements, EMD receipt, technical compliance certificates if any, OEM authorizations, and proof of in-state service office with dedicated support details. Bid must avoid liquidation status and include an undertaking.
What are the vehicle categories in ROC tender 2026
Tender covers four categories: Sedan, Premium Sedan, Premium SUV/MUV, and Luxury Sedan. Each must support outstation work with 300km x 10hr blocks, round trips, and availability for plain and hilly terrains for the contract term not exceeding 2 years.
When is EMD required for ROC vehicle hiring procurement 2026
EMD is required at ₹10,000 as the security deposit to participate. Ensure payment can be demonstrated via online transfer or other tender-specified methods, with submission alongside technical and financial bids to avoid disqualification.
What are the MSE purchase preference rules for this ROC bid
MSE bidders may receive preference under the Micro and Small Enterprises policy. If L1 is not an MSE but within 15% of L1, MSEs can match L1 price for 25% of the contract value, provided the bidder is the service provider for the offered service.
What is the required in-state office condition for ROC vehicle bids
The bidder must have a dedicated service office located in the state of the consignee with documentary evidence submitted with the bid, ensuring local service accessibility and timely support.
What standards or certifications are expected for vehicle hire bids
No explicit ISO/ISI numbers are listed; bidders should rely on standard service provider certifications, OEM authorizations, and organizational registrations. Ensure compliance with general procurement norms and keep records ready for audit.
What is the contract duration and quantity flexibility in ROC vehicle hire
Contracts run not more than 2 years from the contract date. Quantity or duration may be increased or decreased by up to 25% at the time of contract issue, with the buyer’s consent for subsequent changes.