Sports Department Uttar Pradesh Ballia Athletics Equipment Tender Javelins Discs Shot Put IS 4613 AFI IAAF 2026

Tender Overview

The procurement opportunity is issued by the Sports Department of Uttar Pradesh for Ballia, Ballia district, 221701, targeting athletics equipment across multiple categories: Swiss Gym Ball, Marking Cones (with item numbering), Javelins as per IS 4613, Discus (Athletics), and Shot Put (Athletics). The scope covers standardized athletic gear with mandatory conformity to IS/Athletics Federation standards and ISO 9001:2015. The tender emphasizes pre-approval of advance samples, supplier service capability within state boundaries, and adherence to option clauses allowing up to 25% quantity variation. The presence of IS 4386:1988 conformity and IAAF/AFI alignment is required for shot put and discus items, signaling a performance- and federation-compliant procurement. The absence of explicit total quantity and estimated contract value requires bidders to rely on the provided standards and advance sample terms to frame bids.

Technical Specifications & Requirements

• Product categories include: Swiss Gym Ball, Marking Cones (numbered), Javelins (IS 4613), Discus (Athletics), Shot Put - Athletics
• Key standards and certifications required: IS 4386:1988 (latest) conformity, IAAF/AFI federation requirements, and ISO 9001 certification for bidder/OEM
• Material/capacity notes: Discus body, rim materials, and metal plate costs; shot put mass and diameter per competition specifications; outer diameter and metal rim dimensions required
• Advance samples: bidders must provide advance samples for buyer approval prior to supply
• Service/Support: must have a functional service center in each consignee state or establish within 30 days of award; dedicated toll-free service line and escalation matrix
• Quality/data: Data Sheet upload mandatory; ensure alignment with product specifications

Terms, Conditions & Eligibility

• EMD: not specified in the provided data; bidders must assume standard EMD as per ATC terms
• Delivery: option clause allows ±25% quantity change with contract rates, extended delivery periods formula-based; minimum extension rule applies
• Warranty: product warranty periods requested; IS 4386 and federation conformity imply warranty expectations
• Documentation: ISO 9001 certificate required; GST registration and vendor financial health checks; advance sample approval; service center evidence within 30 days if not existing, submission of data sheets
• Payment: GST handling per applicable rates; payment terms tied to delivery and certification compliance
• Eligibility: bidder must not be under liquidation or bankrupt; data sheet alignment with bid specifications; OEM authorization where applicable
• Data integrity: any mismatch between data sheet and offered product could lead to bid rejection