Microsoft Windows 11 Pro,Microsoft Office 2021,Quick Heal Antivirus Server,Win Rar,Video Editing Fi
Indian Navy
LEH, JAMMU & KASHMIR
Posted:
11 June 2025
Closed:
2 July 2025
GEM
GEM
Indian Army Procurement: Software & Security Suite Tender for Window 11 Pro, MS Office 2021, Quick Heal Total Security in Assam 2026
Progress
Issue17-Feb-2026, 8:02 pm
AwardPending
Quantity
58
Category
Window 11 Pro
Bid Type
Two Packet Bid
Key Highlights
- • A) Option Clause enables 50% quantity variation during contract or extended period.
- • B) Govt-grade supply experience required: 3 years with govt/PSU contracts.
- • C) GST obligation to be borne by bidder; rates aligned to applicable GST.
- • D) Mandatory submission: PAN, GSTIN, cancelled cheque, EFT mandate.
- • E) Data Sheet alignment critical to prevent bid rejection.
- • F) Delivery/installation address: Tezpur, Assam; potential extended delivery from last order date.
Categories
4
Tender Overview
The Indian Army (Department of Military Affairs) invites bidders for a software and security suite package covering Window 11 Pro, Microsoft Office 2021, Quick Heal Total Security, and auxiliary tools including Chat GPT, Canva, Filmora Video Editing, Autodesk 360 Fusion, and Sora AI. Estimated quantity and value are not disclosed, but the contract encompasses software licenses and related data sheets. The procurement location is Sonitpur, Assam (784001) with delivery/installation at 121 Engr Regt, Solmara Cantt, Tezpur, Assam 784501. A key bid differentiator is the option clause allowing up to 50% quantity variation during contract or extension, at contracted rates. Unique aspects include compliance with GST considerations and End User Certificate expectations, plus mandatory data sheet alignment with product offerings. This scope targets government software licensing and security software provisioning for military operations, emphasizing vendor credibility and prior govt supply experience.
Technical Specifications & Requirements
- Items span consumer/professional software licenses and security suites: Windows 11 Pro, MS Office 2021, Quick Heal Total Security, Chat GPT, Canva, Filmora Video Editing, Autodesk 360 Fusion, Sora AI.
- Delivery address: 121 Engr Regt, Solmara Cantt, Tezpur, Assam 784501; installation if in scope.
- Data Sheet submission mandatory; ensure product parameters match offered licenses.
- Experience criterion requires the bidder or OEM to have supplied similar govt-category products for at least 3 years with contract copies for each year.
- GST is to be quoted by bidders; incurrence details aligned to actual GST rates.
Terms, Conditions & Eligibility
- EMD/financial standing: Not explicitly stated; ensure compliance with standard govt norms and non-liquidation status.
- Submission documents include PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
- End User Certificate to be provided in the Buyer’s format if requested.
- Data Sheet for all offered products must be uploaded and matched against technical parameters; mis-match may lead to rejection.
- Experience requirement: 3 years in supplying similar govt-category products; provide copies of relevant contracts.
- Delivery periods and option-based quantity adjustments governed by the clause; ensure readiness for supply at Tezpur delivery location.
Key Specifications
-
Software licenses: Window 11 Pro
-
Productivity suite: Microsoft Office 2021
-
Security: Quick Heal Total Security
-
Creative/AI tools: Chat GPT, Canva, Filmora Video Editing
-
Design/3D/Collaboration: Autodesk 360 Fusion, Sora AI
-
Delivery location: 121 Engr Regt, Solmara Cantt, Tezpur, Assam 784501
-
Experience: minimum 3 years govt-sector supply with contract copies
-
GST: bidder to quote applicable GST; paid as actuals or per rates
Terms & Conditions
-
Delivery/extension: option to increase quantity up to 50%, with calculated extended delivery time.
-
Documentation: PAN, GSTIN, EFT mandate, cancelled cheque; Data Sheet must align with offered goods.
-
Experience: 3 years in supplying similar govt-category products; provide contracts.
Important Clauses
Payment Terms
GST and payment terms to be as per applicable rates; no explicit milestone terms; reimbursement of GST as actuals up to quoted rate.
Delivery Schedule
Delivery period commences from last date of original delivery order; option-based extension uses a formula with minimum 30 days.
Penalties/Liquidated Damages
Not explicitly stated; bidders must comply with standard govt LD provisions for delays.
Bidder Eligibility
-
3+ years of prior govt/PSU supply experience for similar software licenses
-
Non-liquidation/financial stability; no court receivership
-
GSTIN active; PAN valid; bank EFT mandate in place
Documents 5
GeM-Bidding-9002544.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
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Indian Army
JODHPUR, RAJASTHAN
Posted:
18 February 2025
Closed:
11 March 2025
GEM
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Indian Army
Posted:
11 December 2024
Closed:
2 January 2025
GEM
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Indian Army
IMPHAL WEST, MANIPUR
Posted:
12 December 2025
Closed:
22 December 2025
GEM
Indian Army Antivirus & Software Procurement Imphal West Manipur 795001 - IS/Windows 11/Office 2019 & Creative Software Standards 2025
Indian Army
IMPHAL WEST, MANIPUR
Posted:
24 November 2025
Closed:
4 December 2025
GEM
Tender Results
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Bill of Quantities (BOQ)
8 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | Window 11 Pro | Window 11 Pro | 20 | nos | supreet.ix | 15 |
| 2 | Microsoft Office 2021 | Microsoft Office 2021 | 30 | nos | supreet.ix | 15 |
| 3 | Quick Heal Total Security | Quick Heal Total Security | 3 | nos | supreet.ix | 15 |
| 4 | Chat GPT | Chat GPT | 1 | nos | supreet.ix | 15 |
| 5 | Canva | Canva | 1 | nos | supreet.ix | 15 |
| 6 | Filmora Video Editing | Filmora Video Editing | 1 | nos | supreet.ix | 15 |
| 7 | Autodesk 360 Fusion | Autodesk 360 Fusion | 1 | nos | supreet.ix | 15 |
| 8 | Sora AI | Sora AI | 1 | nos | supreet.ix | 15 |
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT Mandate certified by bank
5
Data Sheet of offered products
6
End User Certificate (Buyer format if requested)
7
Contract copies evidencing 3-year govt supply experience
8
Any OEM authorization if applicable
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for Indian Army software tender in Assam 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide Data Sheets for all offered products; include contracts proving 3 years of govt supply; comply with the option clause for quantity variation and deliver to Tezpur, Assam.
What documents are required for govt software bids in Assam?
Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate, product Data Sheets, End User Certificate if requested, and supplier contracts showing 3 years of govt/PSU supply, plus OEM authorizations if applicable.
What are the essential technical specs for Window 11 Pro tender?
Specs focus on licensure of Windows 11 Pro and accompanying tools; ensure Data Sheet aligns with license terms, verify compatibility with MS Office 2021 and security software; no specific hardware requirements are listed in the tender data.
What is the delivery location for the Assam software tender?
Delivery and installation (if covered) are to be completed at 121 Engr Regt, Solmara Cantt, Tezpur, Assam 784501, with the option to extend per contract terms from the last original delivery date.
What are the GST terms in this Indian Army tender?
Bidders must quote GST as per applicable rates; GST reimbursement will be as actuals or per rates, whichever is lower, subject to quoted GST percentage, and vendor bears the GST liability.
How does the 50% quantity option clause affect bids?
The purchaser may increase or decrease the order quantity up to 50% of bid quantity; extension timing is calculated as (increased quantity / original quantity) × original delivery days, with a minimum of 30 days.
What experience is required for govt software supply bids in Assam?
Bidders (or OEMs) must have at least 3 years of regular manufacturing and supplying similar software products to govt bodies, with copies of relevant contracts for each year.
What is the End User Certificate requirement in this tender?
If the buyer requests an End User Certificate, it must be provided in the buyer’s standard format; verify local requirements with the procurement team prior to submission.
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Documents 5
GeM-Bidding-9002544.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS