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Gail India Limited HVAC O&M & Chemical Supply Tender Guna Madhya Pradesh 2026 - ISM/ISO Standards & Lump-Sum GST Included

Bid Publish Date

23-Jan-2026, 8:27 pm

Bid End Date

13-Feb-2026, 4:00 pm

EMD

₹1,06,747

Location

GUNA , MADHYA PRADESH
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Progress

Issue23-Jan-2026, 8:27 pm
Technical13-02-2026 12:24:39
Award01-Apr-2026, 12:38 am
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Quantity

3

Bid Type

Two Packet Bid

Categories 14

COMPRESSOR LPG VERTICAL COOLER COOLER SERVICES SOLVENT SUPPLY VEHICLES AND ACCESSORIES POWER LABORATORY ENVIRONMENTAL CONDITIONING EQUIPMENT CHEMICAL SUPPLY HVAC LABORATORY COOLING EQUIPMENT ELECTROMECHANICAL SERVICES ALKANES

Tender Overview

Organization: Gail India Limited; Procurement: Custom bid for services—G1/G2/G3 categories for manpower resources and chemical supply for O&M of various HVAC systems at multiple facilities, including LPG and HVJ compressor stations. Location: GUNA, MADHYA PRADESH (473001). Estimated Value: Not disclosed; EMD: ₹106,747. Bidders must quote a lump-sum price including GST for each group, covering service charges and chemicals, with NIL pricing for supply portions in unpriced BOQ sections. A 25% quantity/duration flex is allowed pre- and post-award. Unique requirement: compliance with Integrity Pact and notarization/certification of documents. This tender emphasizes end-to-end O&M capability across multiple plants with a single lump-sum bid per group.

Technical Specifications & Requirements

  • No technical specifications inBOQ; however, scope includes: manpower resources and chemical supply for O&M of HVAC systems at GAIL plants (LPG, HVJ compressor).
  • Mandatory documents: Udyam registration (notarized), CA-certified financials, three-year audited statements, CA-format F-10 with UDIN, and submission of Integrity Pact.
  • Payment/price structure: lump-sum price inclusive of GST for each group; technical bid must reflect quoted financial breakup; minimum floor price to be respected.
  • Compliance: Integrity Pact, GeM ATC requirements, and notarization of W.O./Agreement copies with detailed scope.

Terms, Conditions & Eligibility

  • EMD: ₹106,747.
  • Contract flex: quantity/duration may vary up to 25%; bid acceptance must align with revised scope.
  • Documentation: notarized W.O. copy, Udyam certificate, CA-certified financials, UDIN-compliant Form F-10, Integrity Pact.
  • Submission: on GeM portal; lump-sum price for each group including GST; minimum floor price adherence.
  • Compliance: supplier must sign Integrity Pact; adherence to local content declarations; and provide CA-format financials and audit reports for prior years.

Key Specifications

  • Scope: manpower resources and chemical supply for O&M of HVAC systems at multiple Gail sites (Guna, MP) across LPG and HVJ compressor stations

  • EMD: ₹106,747

  • Pricing: lump-sum per group including GST; floor price compliance; service vs. material charge split as per financial price breakup

  • Contractual flexibility: ±25% for quantity and/or duration before/after contract issuance

  • Documentation: notarized W.O./SOW, Udyam certificate, audited financials for last 3 years, CA-form F-10 with UDIN, Integrity Pact

  • Compliance: GeM ATC, Integrity Pact, local content declarations, OEM authorizations where required

  • Delivery/Performance: not explicitly defined in BOQ; scope centers on O&M services and chemical supply for HVAC systems

Terms & Conditions

  • EMD amount and lump-sum pricing requirement with GST included in bids

  • 25% variation right on quantity/duration, with bidder must accept revised scope

  • Mandatory Integrity Pact, notarized and CA-certified financial documents

  • GeM portal submission with floor price compliance and service/chemicals split

  • Three-year audited financial statements and Udyam registration for eligibility

Important Clauses

Payment Terms

Lump-sum pricing per group including GST; no separate itemized GST; service and chemical charges must align with the financial breakup; payment terms in tender.

Delivery Schedule

Not explicitly defined in BOQ; O&M services and chemical supply scope across multiple plants under the lump-sum bid, with flexibility for quantity/duration changes up to 25%.

Penalties/Liquidated Damages

Not specified in data; ensure compliance with Integrity Pact and performance standards as per W.O/Contract.

Bidder Eligibility

  • Notarized W.O./SOW with detailed scope

  • Udyam registration (notarized) with CA certification if MSE bidder

  • Audited financial statements for preceding three financial years

  • CA-form F-10 with UDIN and CA-certified formats

  • Integrity Pact signed and uploaded

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Custom Bid for Services - G1 MAN POWER RESOURCES & CHEMICAL SUPPLY FOR O & M OF VARIOUS HVAC SYSTEMS IN C2C3 PLANT FOR 2 YS LUMPSUM AMT TO BE QUOTED BY BIDDER INCLUDING GST , Custom Bid for Services - G2 MAN POWER RESOURCES & CHEMICAL SUPPLY FOR O & M OF VARIOUS HVAC SYSTEMS IN LPG PLANT FOR 2 YS LUMPSUM AMT TO BE QUOTED BY BIDDER INCLUDING GST , Custom Bid for Services - G3 MAN POWER RESOURCES & CHEMICAL SUPPLY FOR O & M OF VARIOUS HVAC SYSTEMS IN HVJ COMPRESSOR STATION FOR 2 YS LUMPSUM AMT TO BE QUOTED BY BIDDER INCLUDING GST

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GAS

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End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

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Documents 9

GeM-Bidding-8880693.pdf

Main Document

BOQ Document

BOQ

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for preceding three financial years

4

Notarized W.O./Agreement copy with detailed Scope and Completion terms

5

Notarized Udyam registration certificate (and CA certification if MSE bidder)

6

CA-formatted financial formats (F-10) with UDIN

7

Filled Bid Forms: F-1, F-2A, F-3, F-5, F-9 (if working capital insufficient), F-13 (Integrity Pact), Form II & I (Local content), Form-IA/IB & Form II to Section-II

8

Integrity Pact signed document

9

OEM authorizations (if applicable)

10

Technical bid documents reflecting lump-sum price per group (including GST)

Technical Results

S.No Seller Date Status
1
KUMAR AIR CONDITIONING ENGINEERS   Under PMA
13-02-2026 12:24:39
2
M/S KESHAV LAL & SONS PROP. KESHAV LAL LODHA    Under PMA
08-02-2026 10:43:19
3
MAGIN CONSTRUCTION COMPANY   Under PMA
10-02-2026 17:08:07
4
PAL REFRIGERATION   Under PMA
09-02-2026 22:46:35
5
SHUBRAJ TECH PRIVATE LIMITED   Under PMA
13-02-2026 13:35:11
6
SMART CARE   Under PMA
13-02-2026 12:47:01

Contract / Result Documents 2

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Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for Gail HVAC O&M tender in Guna MP 2026?

Bidders must register on GeM, submit lump-sum per group price including GST, and provide notarized W.O., Udyam certificate, CA-audited financials, F-10 with UDIN, and Integrity Pact. Ensure floor price compliance and provide service/chemicals breakdown as per Bid Rules.

What documents are required for Gail India HVAC O&M bid in MP?

Required documents include GST and PAN, three-year audited financials, notarized W.O./SOW, Udyam certificate, CA-certified F-10 with UDIN, Integrity Pact, and OEM authorizations if applicable; submit the complete package on GeM along with the lump-sum bid per group.

What are the EMD requirements for Gail HVAC services tender?

EMD amount is ₹106,747. Submit via online payment or bank demand draft as per GeM guidelines; ensure EMD accompanies the bid and is valid for the procurement process duration, including any bid validity extensions.

What is the 25% variation clause for Gail HVAC tender?

Contract quantity or duration may be adjusted up to 25% before and after contract issue. Bidders must accept revised quantities/duration and adjust prices accordingly in the Lump-Sum bid per group.

Which standards or compliance are required for HVAC O&M bid Gail MP?

Compliance includes Integrity Pact, ISI/ISO certifications if applicable, Udyam status, and local content declarations; ensure CA-form F-10 alignment and audited financials for three years prior.

When is the GeM tender submission deadline for Gail HVAC O&M?

Submission occurs on the GeM portal with lump-sum per group pricing; ensure floor price adherence and required documents are uploaded. Refer to GeM notice for bid validity and submission deadlines.

What is included in the lump-sum price for Gail O&M tender?

The lump-sum price covers both service charges and chemicals supply for each group, with GST included; the supply portion is NIL in minimum floor price entries, while the service portion reflects the remaining price as per financial breakup.

What is the procurement location for Gail Indian HVAC tender 2026?

The procurement location is GUNA, MADHYA PRADESH (473001). Bidder qualification requires regional compliance and documentation suitable for MP-based projects and GeM submissions.

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