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District Social Security Office Odisha Desktop Computers & Scanners Tender 2026 with ISO 9001 & On-site Warranty

Bid Publish Date

21-Jan-2026, 11:12 am

Bid End Date

31-Jan-2026, 6:00 pm

Location

BALANGIR , ODISHA
Generate Docs

Progress

Issue21-Jan-2026, 11:12 am
Technical30-01-2026 17:06:28
Financial
Award08-Feb-2026, 3:37 am
Explore all 4 tabs to view complete tender details

Quantity

3

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required with bidder submission
  • • ISO 9001 certification mandatory for bidder or OEM
  • • Dedicated toll-free service number and escalation matrix
  • • On-site or carry-in warranty depending on product; service center in Odisha within 30 days
  • • Delivery period adjustments: up to 25% quantity variation at contracted rates
  • • Documentary evidence of functional service centre payable upon submission
  • • 30-day setup obligation for new service centers post-award

Categories 1

SCANNER

Tender Overview

The District Social Security Office (Odisha) invites bids for Entry and Mid Level Desktop Computers and scanners under a consolidated procurement. The scope references desktop computer configurations with processor, RAM, storage, OS pre-loaded, and monitor availability, plus scanner specs including ADF, optical resolution, and document handling. Key bid conditions include a 25% quantity variation, OEM authorization, and mandatory ISO 9001 certification. Service centers must be established in the consignee state, with a dedicated service helpline and escalation matrix. The arrangement may include on-site warranty and post-sale support, with delivery terms linked to purchase orders and contract periods. This procurement emphasizes standards-compliance, OEM alignment, and robust service infrastructure in Odisha.

  • Organization: District Social Security Office (Odisha)
  • Product Category: Entry and Mid Level Desktop Computers; Scanners
  • Location: Odisha, India
  • Key differentiators: OEM authorization, state-wide service coverage within 30 days of award, ISO 9001 requirement, dedicated service contact points
  • Unique aspects: Option clause enabling quantity adjustments up to 25%, standard service and support terms, and on-site warranty considerations

Technical Specifications & Requirements

  • Product/service names: Desktop computer (OEM pre-loaded OS) with RAM, SSD/HDD, monitor; Scanner with ADF
  • Quantities/scale: Bid may include 25% incremental quantity at contract rates
  • Standards/ Certifications: ISO 9001 certification required for bidder or OEM
  • Warranty/Support: On-site warranty (Years) and service centers in state; dedicated toll-free service line; escalation matrix
  • Key performance specs: Processor type and number, RAM capacity, SSD/HDD capacities, monitor availability and size, scanner max optical resolution, simplex/duplex speeds, ADF tray capacity
  • Delivery/installation: Service center setup within 30 days of award if not existing
  • OEM authorization: Required with bidder documentation

Terms, Conditions & Eligibility

  • Option clause: Quantity may vary up to 25% during and after contract at contracted rates
  • Service centers: Must exist in Odisha or be established within 30 days of award
  • Official documents: Manufacturer authorization, dedicated service hotline, escalation matrix
  • Certification: ISO 9001 certification for bidder or OEM
  • Delivery terms: Compliance with delivery timelines as per purchase orders; penalties as per ATC
  • Payment terms: As per ATC; references to service availability and warranty terms
  • Eligibility criteria: OEM authorization, ISO 9001, in-state service capability, and documented experience

Key Specifications

  • Desktop Computer: Processor details (type/number) and Factory pre-loaded OS

  • RAM: RAM size in GB to be installed in the system

  • Storage: SSD capacity (GB) and HDD capacity (GB)

  • Monitor: Availability and screen size in cm

  • Scanner: Scanner type, maximum scan size, ADF tray capacity at 75 GSM

  • Performance: Maximum optical resolution (DPI); Simplex/duplex scan speeds

  • Document Handling: Duplex scanning capability; ADF capacity

  • Warranty: On-site warranty duration (years)

Terms & Conditions

  • IS0 9001 certification and OEM authorization are mandatory

  • 25% quantity variation allowed; extended delivery timelines

  • Dedicated service centre in Odisha within 30 days of award

  • Escalation matrix and toll-free service support required

  • Delivery and payment terms per ATC; penalties applicable

Important Clauses

Payment Terms

Payment terms governed by ATC; ensure alignment with OEM warranty and service deliverables.

Delivery Schedule

Delivery period linked to purchase orders; extended time for option quantity per formula.

Penalties/Liquidated Damages

Penalties as per contract terms; ensure adherence to delivery and performance benchmarks.

Bidder Eligibility

  • OEM authorization or authorized distributor with proof of authorization

  • ISO 9001 certification (bidder or OEM)

  • Functional service centre in Odisha or commitment to establish within 30 days

  • Technical capability to supply desktop computers with pre-loaded OS and scanners meeting listed specs

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Entry and Mid Level Desktop Computer (Q2) , Scanner (V3) (Q2)

Authority Records

SOCIAL SECURITY AND EMPOWERMENT OF PERSONS WITH DISABILITIES DEPARTMENT

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Documents 5

GeM-Bidding-8864235.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Entry Level
PROCESSOR Processor Number AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Home
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar desktop computer/scanner deployments

4

Financial statements (past 2-3 years) showing turnover

5

EMD document (as applicable per tender ATC)

6

Technical bid documents demonstrating compliance with specifications

7

OEM authorization / authorisation certificates

8

Proof of ISO 9001 certification (bidder or OEM)

Technical Results

S.No Seller Item Date Status
1
EASYTECH SOLUTIONS PRIVATE LIMITED   Under PMA
Make : hp Model : HP 280 G9 MT i3 12100 Win11H 16512SSD3 21.5" VA30-01-2026 17:06:28
2
HARDIB TECHNOLOGY PRIVATE LIMITED   Under PMA
Make : hp Model : HP 280 G9 MT i3 12100 Win11H 16512SSD3 21.5" VA30-01-2026 15:23:16
3
ORISSA COMNET   Under PMA
Make : hp Model : HP 280 G9 MT i3 12100 Win11H 16512SSD3 21.5" VA30-01-2026 15:14:10

Financial Results

Rank Seller Price Item
L1
HARDIB TECHNOLOGY PRIVATE LIMITED   Under PMA
Item Categories : Entry and Mid Level Desktop Computer,Scanner (V3)
L2
ORISSA COMNET   Under PMA
Item Categories : Entry and Mid Level Desktop Computer,Scanner (V3)
L3
EASYTECH SOLUTIONS PRIVATE LIMITED   Under PMA
Item Categories : Entry and Mid Level Desktop Computer,Scanner (V3)

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for the Odisha desktop computer and scanner tender 2026?

Submit OEM authorization and ISO 9001 proof, provide service centre details in Odisha, and attach the technical bid showing processor, RAM, storage, OS, monitor specs, and scanner ADF/DP metrics. Include EMD documentation per ATC and ensure 25% quantity variation capability is acknowledged.

What documents are required for the Odisha procurement of desktops and scanners?

Provide GST certificate, PAN, experience certificates, financial statements, EMD receipt, technical bid, OEM authorization, and ISO 9001 certificate. Also include service centre proof in Odisha or a plan to establish within 30 days of award.

What are the technical standards for the Odisha desk computer bid?

Desktops must have factory pre-loaded OS, specified processor type, RAM size, SSD/HDD capacities, and monitor availability. Scanners require ADF, maximum optical resolution, duplex scanning, and 75 GSM ADF tray capacity; all bidders must meet ISO 9001 certification.

When is the delivery expected after award for the Odisha tender?

Delivery period aligns with P.O. terms; option quantity may extend the period using the formula: (Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days, subject to contract extension up to original delivery period.

What are the EMD requirements for the Odisha procurement bid?

EMD documentation is required as per the ATC; amount is determined by the tender terms and must be submitted along with the bid. Ensure payment method adheres to specified DD or online transfer as outlined.

What warranty and after-sales support are required for Odisha equipment?

On-site warranty is required for eligible items; bidders must ensure functional service centers in Odisha or establish within 30 days with a toll-free support line and escalation matrix for service requests.

How to verify OEM authorization for the Odisha bid submission?

Provide OEM authorization certificates with full details: name, designation, address, email, and phone number. This must accompany the bid documentation to validate authorized distributor/service provider status.

What is the scope of 25% quantity variation in this Odisha tender?

The purchaser may increase or decrease the quantity by up to 25% at contracted rates during contract placement or currency; delivery schedules adjust proportionally with a minimum 30 days additional time.

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