Indian Army Department Of Military Affairs Fuel Filter, Oil Filter, Air Filter & AVR Tender 2026 - 5 KVA Engine Pack, NDA

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a pack of engine‑related consumables and components: FUEL FILTER, OIL FILTER, AIR FILTER for 5 KVA units, plus ENGINE PACKING KIT and AVR (Automatic Voltage Regulator) with an additional FUEL FILTER item. The BOQ lists 6 items, with no explicit quantity or unit details published. Key features include an option clause allowing up to ±25% quantity variance at contract award and during the currency of the contract, at contracted rates. Bidders must consider a flexible delivery window and ensure products remain market‑viable (not end‑of‑life) for at least 3 years. The terms also require bid submissions to address GST as applicable, with vendor undertakings on financial health and non‑disclosure.

Technical Specifications & Requirements

• Product scope includes: FUEL FILTER, OIL FILTER, AIR FILTER for 5 KVA systems, ENGINE PACKING KIT, AVR, and an additional FUEL FILTER item.
• No formal technical specifications are published; focus on compatibility with 5 KVA engines and OEM viability.
• Inspection: Post receipt inspection at consignee site by BOARD OF THE OFFICERS; pre‑dispatch not mandated unless ATC specifies otherwise. Advance sample approval required after award.
• Documentation: Bidder must upload PAN, GSTIN, cancelled cheque, EFT mandate; Non‑Disclosure Declaration; vendor code creation documents.
• Compliance: GST as applicable; maintain non‑obsolete status with at least 3 years residual life; avoid liquidation or court proceedings.
• Sampling/approval: Advance sample approval is mandatory post award; inspection arrangements to be adhered to.

Terms, Conditions & Eligibility

• EMD details are not published; ensure financial soundness and no liquidation proceedings.
• Delivery terms permit quantity variation up to 25% at contract and during currency, with minimum 30 days added time if extended; timing aligns with original delivery period.
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; NDA with bid; attendance of sample approvals for final acceptance.
• Inspection: Post receipt inspection at consignee site; pre‑dispatch inspection not universally required.
• GST: bidder bears GST obligations; reimbursement capped to actuals or applicable rate, whichever is lower, up to quoted GST.
• OEM eligibility: ensure products are not end‑of‑life within 3 years of bid; confirm non‑obsolescence and compatibility with 5 KVA engines.