Indian Army Shredding Machine Tender Bareilly Uttar Pradesh 2026 – Paper Shredder Procurement, 25% Quantity Option
Bid Publish Date
10-Oct-2026, 11:12 am
Bid End Date
20-Oct-2026, 4:00 pm
Location
Progress
Tender Overview
The Indian Army under the Department Of Military Affairs invites bids for a Shredding Machine/Paper Shredder tender located in Bareilly, Uttar Pradesh 243001. The scope centers on acquiring a shredder-related solution (no BOQ items listed) with an option clause allowing ±25% quantity at contracted rates. Payment will follow bill verification and officer-in-charge certs, with pre-audit on bills and ECS/NEFT/RTGS payment methods. Bidder must submit PAN, GSTIN, cancelled cheque, and EFT mandate, while corporate health is assessed for non-liquidation status. The procurement emphasizes delivery flexibility and compliance with contract terms as a core differentiator.
Technical Specifications & Requirements
- Primary product category: Shredding Machine/Paper Shredder (no detailed technical specs provided)
- Quantity flexibility: up to 25% increase/decrease at contract stage; delivery timeline adjusts from last delivery order date
- Payment readiness: payment after bill approval and certificate from GE (W) Bareilly; bills in triplicate; GST registration number to be endorsed on the bill
- Invoicing control: pre-audit by Associated Audit Authority; original supply order to be attached with the bill
- Submission prerequisites: bidders must provide PAN, GSTIN, cancelled cheque, and EFT Mandate (certified)
- Disqualification risk: bidder must avoid liquidation or bankruptcy and upload a risk-free undertaking
- GST compliance: quoted GST, if any, must be accurate and GST certificate endorsed on the bill
- Delivery & performance: penalties for delays at 1% per week up to 10% of contract value; non-delivery may trigger contract cancellation
Terms, Conditions & Eligibility
- Payment terms: post-certificate-based payment via A/C payee cheque or ECS/NEFT/RTGS
- Bill processing: pre-audit by designated Audit Authority; GST details must be correctly shown on the bill
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documents also required
- Liability: bidder must not be in liquidation or bankruptcy; must submit an undertaking
- Penalties: delayed work incurs 1% per week, max 10% of contract value; non-completion may lead to cancellation
- Delivery scope: delivery period to align with original delivery schedule; option quantity timing affects extension calculations
Key Specifications
-
- Product/service: Shredding Machine/Paper Shredder
-
- Quantity: no BOQ; quantity may be increased/decreased by up to 25% under option clause
-
- Standards/Compliance: not specified in tender data
-
- Delivery: timeline linked to last delivery order date; extension rules apply as per option clause
-
- Warranty/Support: not specified
-
- OEM/Brand: not specified
Terms & Conditions
-
Option clause allows ±25% quantity adjustment at contract placement and during currency
-
Payment via bill with officer-in-charge certificate; pre-audit and triplicate bills
-
GST compliance required; PAN, GSTIN, cancelled cheque, EFT mandate mandatory
Important Clauses
Payment Terms
Payment after bill submission with officer-in-charge certificate; supported by pre-audit and triplicate bills; GST, if charged, must be endorsed on bill
Delivery Schedule
Delivery period linked to last date of original delivery order; option quantity extension uses calculated time based on (additional quantity / original quantity) × original period, with minimum 30 days
Penalties/Liquidated Damages
Delay penalties: 1% per week, up to a maximum of 10% of the service/order amount
Bidder Eligibility
-
Not under liquidation, court receivership, or similar proceedings
-
Must upload an undertaking confirming financial stability
-
GST registration and PAN validation required
Tender Data
Bid Details
Quantity
8
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
2
Past Performance
80 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Shredding Machine/Paper Shredder (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bareilly
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bareilly | Bareilly | - | - | 8 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10014480.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Undertaking confirming no liquidation/bankruptcy
GST certificate (endorsed on bill if GST charged)
Original supply order attachment
Pre-audit clearance documentation
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the shredding machine tender in Bareilly Uttar Pradesh 2026?
Bid submission requires PAN, GSTIN, cancelled cheque, and EFT Mandate certified by the bank; ensure non-liquidation status, submit undertaking, and align with the 25% quantity option. Payment terms include post-certificate billing and pre-audit clearance by GE (W) Bareilly.
What documents are required for the Indian Army shredder tender in Bareilly?
Submit PAN, GSTIN, cancelled cheque, EFT Mandate, and an undertaking that the bidder is not in liquidation; include GST details on the bill and attach original supply orders; ensure the bid package contains vendor-code creation documents as applicable.
What are the delivery terms for the shredder contract with the Indian Army?
Delivery is calculated from the last date of the original delivery order; if quantity increases, the extended time uses (additional quantity/original quantity) × original delivery period, with a minimum of 30 days; extensions may be allowed up to the original period.
What payment terms apply to the Bareilly shredding machine tender?
Payment is through A/C payee cheque or ECS/NEFT/RTGS after bill verification and officer-in-charge certificate; GST, if charged, must be endorsed with the unit's GST registration details.
What are the liability and penalty terms for delays in this tender?
Delay penalties are 1% per week with a maximum of 10% of the contract value; non-completion can trigger contract cancellation with no liability on the purchaser beyond those terms.
How does the 25% option clause affect contract quantity and delivery?
The purchaser may increase or decrease the quantity by up to 25% at contract placement and during the currency; delivery extension calculations depend on the new quantity and original delivery period, with minimum extension of 30 days.