Government Tender Published for Procurement Services in MAHABUBABAD, TELANGANA

1. Bids are invited on the e-procurement for the above mentioned work from the Contractors/ Contracting firms registered with Government of Andhra Pradesh/ TELANGANA . The details of Tender conditions and terms can be down loaded from the electronic procurement platform of Government of TELANGANA i.e. https://tender.telangana.gov.in/. 2) Approximate Estimate Contract value of work Rs.AS PER NIT 3) Contractors would be required to register on the e-procurement Market Place https://tender.telangana.gov.in/ and submit their bids on line. The Department will not accept any bid submitted in the paper form. 4) EMD to be paid by way of Crossed Demand Draft for Rs. AS PER NIT (i.e. 1% of ECV) D.D drawn in favour of DISTRICT FOREST OFFICER, MAHABUBABAD from any Nationalized Bank and scanned copy of DD all mandatory certificates / documents listed in eligibility criteria and and credentials must be uploaded along with the bids. Failure to upload the scanned copy of DD & credentials, the tender will be summarily rejected. 5) The successful bidder shall invariably furnish the original DD towards EMD and balance EMD 1.5% and certificates/documents of the uploaded scanned copies to the tender inviting authority before entering into the agreement either personally or through courier or post and the receipt of the same with in the stipulated date shall be the responsibility of the successful bidder. The Department will not take any responsibility for any delay in receipt/non-receipt of original DD/BG towards EMD, certificates/documents, from the successful bidder before the stipulated time 6) Period of completion of work : 04 Month. 7) The bidders can view/ down load the tender documents from the “e’ market place i.e., https://tender.eprocurement.gov.in 8) Form of contract : Lump sum contract. a. Issue of tender Documents : As specified in NIT b. Date and time of Receipt of Tenders : As specified in NIT c. Time and date of opening of Tenders. a) Technical Bids : As specified in NIT b) Price Bid : As specified in NIT Note: 1) The date stipulated above is firm and under no circumstances they will Be relaxed unless other wise extended by an official notification or happen to be Public Holidays. 2) Any other condition regarding receipt of tenders in conventional method appearing in the tender documents may please be treated as not applicable.

F. SPECIAL CONDITIONS 50. As per Circular No.06 of Forest Department 1. Consequent to Re-organization of the Forest Department, the Government in G.O Ms.No.34, EFS&T (For-II) Dept., dt.25.09.2017 has modified the financial powers in respect of Works and Tenders to different cadres of Forest Department, subject to condition that the works, shall not be split to bring down to the powers of respective officers and also in due consideration of the conditions / procedure laid down for the respective sections in the G.O Ms.No.2, EFS&T (For-III) Dept., dt.07.01.2004. The modified financial powers of the various forest officers to enter into contracts and also powers of nominations for execution of works is as follows: Designation Tenders to enter into contracts (Rs. In lakhs) Nomination of works (Rs. In lakhs) Conservator of Forests 20.00 5.00 District Forest Officers 10.00 3.00 Forest Divisional Officer 5.00 2.00 Range Officers 0.50 0.50 Dy. Range Officers / Forester 0.25 0.25 Further, the Government vide G.O Ms.No.20, IT & C Dept., e-Procurement, dt.06.07.2004, communicated by the Prl. Chief Conservator of Forests vide reference No.57641/2008/J3, dt.11.07.2011, has issued orders that all Departments, Public Sector Under Takings and Local Bodies of the Government shall procure all works with an estimated cost value of Rs.10.00 lakhs and above, goods and services with an estimate cost value of Rs.5.00 lakhs & above through e-Procurement only which are under implementation by the Circle Heads in their jurisdiction for execution of works. In accordance with the modified delegation of financial powers for entering into contractors issued in G.O Ms.No.34, EFS&T (For-II) Dept., dt.25.09.2017, with due regard to the orders issued in G.O Ms.No.2, EFS&T (For-III) Dept., dt.07.01.2004 shall invite Tenders by the Conservator of Forests /District Forest Officers/Forest Divisional Officers wherever works value Rs.10.00 lakhs and goods value Rs.5.00 lakhs above duly following e-Procurement procedure vide G.O Ms.No.94, Irrigation & CAD (PW-COD) Dept., dt.01.07.2003. In this regard as per the above delegation of powers the Tenders shall be finalized by the Forest Divisional Officers/District Forest Officers/Conservator of Forests for the works costing up to their powers to accord the sanction of estimates. In respect of works sanctioned by the Prl. Chief Conservator of Forests, the Government vide reference 1st cited, delegated the powers to the Conservator of Forests to invite the tenders through e-Procurement and result of such tender should be submitted to the Prl. Chief Conservator of Forests for issuing confirmation orders. In order to avoid lapses in Tender process it is decided to adopt uniform procedure while framing the tender conditions, technical evaluation of bidders, assessment of bid capacity and evaluation of financial in awarding the work to the successful tender / bidder. Therefore, the Conservator of Forests are requested to constitute the following Tender Committees at District level and Circle level to maintain transparency and proper accountability to finalize the tenders for the works costing Rs.10.00 lakhs to 20.00 lakhs and above. Committee at District level Sl.No. Designation of the Officer Nominated 1. District Forest Officer Convener 2. Forest Divisional Officer concerned * Member 3. (2) Officers in the rank of Execute District Forest Officer of other Departments such as Panchayat Raj, R&B and Irrigation.** Members Note: (i) * In case where there is no FDO post, the FDO (FSP) can be co-opted as member. (ii) In case of Afforestration / Forestry works, the Committee can nominate either District level Horticultural Officer or District level Agricultural Officer in place of one Executive District Forest Officer. Similarly, in respect of works costing Rs.20.00 lakhs and above sanctioned by the Prl. Chief Conservator of Forests, the Government vide G.O Ms.No.2, EFS&T (For-III) Dept., dt.07.01.2004, delegated the powers to the Conservator of Forests to invite the tenders through e-Procurement and result of such tender should be submitted to the Prl. Chief Conservator of Forests for issuing confirmation orders. The following Tender Committee shall be constituted in each circle to finalize the tenders of the works sanctioned by the Prl. Chief Conservator of Forests (Head of Forest Force). Committee at Circle level Sl.No. Designation of the Officer Nominated 1. Chief Conservator of Forest Chairman 2. District Forest Officer Member 3. Forest Divisional Officer * Convenor 4. (2) Officers in the rank of Superintending District Forest Officer of other Departments such as Panchayat Raj, R&B and Irrigation. Members Note: (i) * In case where is no FDO post, the District Forest Officer, will act as Convenor (ii) **In case of Afforestration / Forestry works, the Committee can nominate either District level Horticultural Officer or District level Agricultural Officer in place of one Superintending District Forest Officer. The functions of the above Tender Committees constituted at District and Circle levels are as follows:- i. The Committee should prepare and approve the bid document with technical and financial bids for uploading in the e-Procurement Portal with all tender schedules and tender program as per NIT (Notice Inviting Tenders) ii. To ensure the technical bid evaluation statement is prepared and evaluated as per the eligibility criteria prescribed in the tender / bid document. iii. To verify the Bid Capacity evaluation of each qualified tenderer and ensured that only the price bid of the qualified tender whose technical bid are found satisfying the eligibility criteria shall be opened in the presence of the qualified tender or their authorized representatives present on the date and time fixed. iv. To recommend on evaluation and the comparison of the price bid, for awarding the contract to the tenderer who is found technically qualified as per tender condition and whose price bid is lowest. v. To recommend for accepting or rejecting any Tender or all tenders and to cancel the Tendering process, at any time prior to award of Contract, without thereby incurring any liability to the affected Tenderer or Tenderers or any obligation to inform the affected Tenderer or Tenderers of the reasons for such action. Based on the Committee recommendations the concerned District Forest Officers/Conservator of Forests should submit proposal to Conservator of Forests / Prl. Chief Conservator of Forests (HoFF) as per the powers to accord sanction of estimates for issuing confirmation orders. As per Circular No.01/2019: To check the quality and quantity of work done, instructions were issued in G.O Ms.No.2, EFS&T (For-III) Dept., dt.07.01.2004 under section 102 (3) (ix) that, “the Forest Department should setup a separate quality control wing and all the works should be subjected for verification by Quality Control wing and the final bill should be paid only after the Quality Control wing certifies the work”. Similarly instructions are also issued in CAMPA Manual of Guidelines under Quality Control item No.4.7.4. that, “in all the Divisions having Sub District Forest Officers, the Sub District Forest Officers shall act as quality control officers. For other divisions the respective Conservator of Forests will make necessary arrangements”. In view of the standing instructions issued in G.O Ms.No.2, EFS&T (For-III) dt.07.01.2004 and also the instructions issued in CAMPA Manual of Guidelines and even after provision for quality control in the estimate, it is observed that mechanism being followed by the executing agencies for proper quality and specifications for material before making payment to the contractor is not robust. It is also noted that there is shortage of field staff to ensure the same. Therefore, to ensure quality of Civil Works as per the standard specifications, it is necessary to engage qualified / authorized agencies for certification of the quality of work as third party evaluation before making final payments. Further, it is informed that provision for Overheads and Contractor profit charges to the extent of 13.615% on the estimated cost is also included in the data sheet for calculating the unit rate for the item of works such as Earth work excavation, PCC, RR & CRS Masonry, RCC, Brick Masonry & Plastering etc. As per CSSR 2018-19, this component shall be operative on all the data items of the estimates and the rates of the finished items published in the Building SOR for the original works subjected to fulfilment of the conditions given below: i. Site accommodation, setting up plant, access road, water supply, electricity and general site arrangements. ii. Office furniture, equipment and communications iii. Expenditure on: a) Corporate office of contractor b) Technical agents for site supervision (Reimbursement to the technical agents provision is dispensed with where over heads and contractor’s profit’ provision is included in the data rates) c) Documentation and as built” drawings d) Mobilization / de-mobilization of resources. e) Labour camps with minimum amenities and transportation to work sites. f) Light vehicles for site supervision including administrative and managerial requirements g) Laboratory equipment and quality control including field and laboratory testing. (For all the works costing more than Rs.2.00 crores contractors have to establish quality control laboratory) h) Minor T & P and Survey instruments and setting outworks, including verification of line, dimensions, etc. i) Watch and Ward j) Traffic management / Safety management during construction k) Expenditure on safeguarding environment iv. Sundries v. Financing Expenditure vi. Sales / Turn overtax (This is a material VAT component only, however the provision towards Works Contract Value Added Tax at 5% or as applicable on the finished work items as defined in APVAT Act – 2005 shall be added in the estimates) vii. Work Insurance / compensation – Works insurance is dispensed with vide G.O Ms.No.61, Irrigation & CAD (PW-REFORMS) Department, dt.25.06.2013. Out of the above items included under Over heads and Contractor profit, one of the item listed at iii (g) laboratory equipment and quality control including field and laboratory testing, the contractor has to fulfil the conditions. The contractor has to ensure that the materials used are tested for quality control with proper quality and specification of material as per Standard Specifications. But, it is observed that the executing authorities are not insisting to furnish the certification of the quality of material which is mandatory from the contractor before making payment. In view of the above, the following instructions are issued:- 1. Engage accredited / registered agencies only as 3rd party Quality Assurance agencies authorized by National Accreditation Board for Testing & Calibration Laboratories, (NABL) or agencies like ESCI, NAC, etc., that can perform the test for quality and specifications of the material in conformity with Detailed Standard Specifications. 2. To include as a clause in the Tender Bid document and as well as in the agreement that “the final payment will be made only after checking the quality and specifications of the material by the Departmental Officers as well as 3rd party agencies. 3. Provision for third party evaluation shall be made in all the forth coming and ongoing works. If not included in ongoing works, necessary supplement agreement shall be executed with the contractor and certification of the quality of work and specification of the material shall be issued by the third party agency before making the final payment to the contractor. 4. The charges for engaging the third party consultant should be borne by the contractor since, provision of 13.615% is provided in the estimate towards the overhead charges and contractor profit. The payment to the 3rd party agency shall be made in accordance with the progress of work done and submission of inspection report. 5. Finalisation of 3rd party for monitoring of quality shall be done by the Tender Committee at circle level duly calling the Tenders. 6. Agreement should be executed between the 3rd party agency and the executing authority. 7. Norms for engaging 3rd party Agency:- (i) NABL certified agencies / Government Laboratories only be engaged. (ii) The charges shall be inclusive of collection of the samples of the construction materials from site, testing of construction of materials and furnishing test reports the Department. Preferably the material should be got tested by Telangana State Engineering Research Laboratory, Gandipet, Hyderabad (TSERL) or any other Government Laboratories. (iii) The samples for testing should be collected by the 3rd party in the presence of the contractor and Departmental Officers executing the work with proper acknowledgements. (iv) The quality and the testing of the construction material should be inconformity with the Detailed Standard Specifications as detailed below: Sl. No. Item of work Specifi-cation No. Test result conformity with reference to AP Detailed Standard Specifications 1 Plain Cement concrete 402 a) The material specification shall be in confirm with: i) Coarse aggregate - SS No.108, mechanical properties – IS 383-1970, testing IS 2386-1963 ii) Sand - SS No.110, quality of sand – IS :2386 (Part-II)-1963 iii) Cement SS No.112 & IS: 269-1967. Testing IS:4031-1968 and IS:4032-1968 iv) Water SS No.129 b) Compressive strength test for concrete shall be in accordance with IS: 516-1959. 2 Reinforced Cement Concrete & Pretressed Concrete 403 & 405 a) The material i.e. coarse aggregate, sand, cement & water shall comply as detailed above a (i) to (iv) b) Reinforced steel shall confirm to SS No.126. c) The various types of steel shall confirm to IS specifications mentioned under SS No.126 table No.126-A. 3 CR Stone masonry (1st sort and 2nd sort) in CM 611 & 612 a) Stone – SS No.107 b) Crushing strength of the stones as determined in accordance with IS 1121-1974 c) Cement Mortar for stone masonry shall confirm with SS No.115 4 Brick Masonry in CM 501 a) Common Burnt Clay Brick SS No.102 testing for physical characteristics in accordance with IS 3495-1966 b) Cement Mortar for brick masonry shall confirm with SS No.115 5 Plastering in CM 903 & 904 Cement Mortar for plastering shall confirm with SS No.115 b) application for 1st coat and 2nd coat shall confirm to SS No.903 & 904 (v) The reports pertaining to quantity of materials, quality of work and status of the work in respect of foundations, basements, walls and finishing works are to be obtained by the executing authority before the final payment. (vi) The charges for engaging 3rd party ag

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