Indian Army OCR Based Legacy Records Digitization Tender India 2026
Bid Publish Date
01-Aug-2026, 12:43 pm
Bid End Date
05-Sep-2026, 9:00 am
Location
Progress
Tender Overview
The Indian Army (Department Of Military Affairs) invites bids for an OCR based Legacy Records Digitization project. The tender scope centers on converting archival legacy records into searchable digital formats using optical character recognition, aligned with military archival standards. The procurement is open to bidders who can handle digitization workflows, metadata tagging, and secure data transfer. A key differentiator is the option clause allowing up to a 25% quantity variation with contracted rates, affecting delivery timelines. No BOQ items are listed, and the bid data does not disclose start/end dates or the estimated value, signaling a selective disclosure approach by the buyer. This tender requires strict adherence to the option-clause delivery logic and seamless integration with existing Army archival systems.
Technical Specifications & Requirements
- Product/Service: OCR based legacy records digitization and metadata tagging
- Scope: Digitization of archival records; inclusion of searchable text, index creation, and secure data transfer
- Standards/Compliance: Not specified in the data; bidders should anticipate compliance with military archival handling practices and secure data protocols
- Delivery/Performance: Delivery period to be calculated from the last date of original delivery order; option to extend based on quantity variation
- Documentation: ATC document referenced by buyer; bidder to review access for technical compliance
- Quality Control: Not explicitly defined; assume standard archival digitization QA checks and data integrity verification
- Warranty/Support: Not specified; bidders should propose post-digitization support if applicable
Terms, Conditions & Eligibility
- EMD/Security: Not disclosed in the provided data; bidders should be prepared to submit standard security deposits as per government tender rules
- Delivery: Delivery window linked to original delivery order with possible extension due to option-clauses; minimum 30 days if extended
- Payment: Terms not specified; bidders should anticipate government payment cycles typical to Department of Military Affairs
- Documents: ATC document available; bidders should review OEM/authorizations and archival handling certifications if requested
- Option Clause: Purchaser may increase/decrease quantity up to 25%; rates remain contractual; delivery time adjusts proportionally with minimum 30 days
- Eligibility: No explicit experience or turnover figures provided; bidders should ensure compliance with standard government procurement eligibility checks
Key Specifications
-
Product/service: OCR based legacy records digitization with metadata tagging
-
Estimated value: Not disclosed
-
Quantity: Not specified (BOQ shows 0 items)
-
Standards: Not specified; respond with proposed archival handling best practices
-
Delivery: From last date of original delivery order; extended delivery time formula based on increased/decreased quantity
-
Experience: Not explicitly stated; bidders should provide capability for archival digitization and data security
-
Quality: QA checks for data integrity and searchable text
-
Warranty/AMC: Not specified; propose post-delivery support options
Terms & Conditions
-
Option Clause allows ±25% quantity variation at contract rates
-
Delivery period starts from last date of original delivery order
-
Extended delivery time equals (increased quantity / original quantity) × original delivery period, min 30 days
-
Bidder must review ATC document for additional terms
Important Clauses
Payment Terms
Payment terms not disclosed; bidders should align with standard government procurement timelines and submit compliant invoices upon delivery
Delivery Schedule
Delivery starts after original delivery order; option-enabled extensions apply with minimum 30-day extension
Penalties/Liquidated Damages
No explicit LD data provided; bidders should anticipate standard penalties for delay per government norms
Bidder Eligibility
-
Must meet government procurement eligibility checks
-
Capability to perform OCR-based digitization and secure data handling
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Financial solvency adequate for project scope
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
4
Past Performance
20 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
OCR based Legacy Records Digitization
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Shahjahanpur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Shahjahanpur | Shahjahanpur | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9630018.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
3 Updates Update
Extended Deadline
05-Sep-2026, 3:30 am
Opening Date
05-Sep-2026, 4:00 am
Update
Extended Deadline
24-Aug-2026, 3:30 am
Opening Date
24-Aug-2026, 4:00 am
Update
Extended Deadline
14-Aug-2026, 7:30 am
Opening Date
14-Aug-2026, 8:00 am
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates in OCR/digitization projects (if available) and client references
Financial statements or solvency certificate
EMD/bid security as per government norms
Technical bid response and compliance statements
OEM authorizations or partner agreements (if applicable)
ATC document reviewed and acknowledged by bidder
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for OCR based legacy records digitization with Indian Army in India 2026
Bidders should review ATC terms, prepare OCR capability details, submit GST, PAN, financials, and EMD as per government norms. Include experience in digitization, metadata tagging, and secure data transfer. Ensure compliance with option-clause delivery rules and provide a detailed delivery plan.
What documents are required for OCR legacy records tender in India
Required documents include GST certificate, PAN, financial statements, EMD, experience certificates, technical bid with compliance, OEM authorizations if applicable, and the ATC reviewed copy. Prepare archival handling certifications and security clearances as needed.
What are the key technical requirements for OCR legacy digitization by Indian Army
Expect digitization of archival records with searchable text, metadata tagging, secure data transfer, QA data integrity checks, and compliance with archival handling practices. The tender references an ATC document for detailed technical obligations.
When is the delivery expected for OCR digitization contract in India
Delivery begins after the original delivery order date; if quantity increases, extended time is (increased quantity/original quantity) × original delivery period with a minimum of 30 days.
What are the EMD requirements for Indian Army digitization tender 2026
EMD details are not disclosed in the data; bidders should be prepared to submit standard government bid security according to prescribed value and method in the tender terms.
How to ensure compliance with option clause in Army digitization tender
Bidder should plan for a 25% quantity variation, maintaining contracted rates; ensure a flexible production and delivery plan to adapt to quantity changes while meeting delivery extensions.
What is the scope of OCR digitization for Army archival records in India
Scope covers converting legacy paper records to digital form with searchable text, metadata indexing, and secure transfer to Army systems; ATC document defines any additional scope nuances.
Which standards or certifications are required for this India tender
Standards are not specified in the data; bidders should propose IS/ISO-like data security practices, archival handling guidelines, and any OEM-specific authorizations if applicable.