Culture Department Madhya Pradesh Laptop & MFP Tender GWALIOR 2026 – OEM Authorization, Turnover & Delivery Terms
Bid Publish Date
15-May-2026, 7:20 pm
Bid End Date
05-Jun-2026, 4:00 pm
Location
Progress
Tender Overview
The Culture Department of Madhya Pradesh invites bids for procurement of Entry and Mid Level Laptop - Notebook (Q2) and A4 and Legal Size Multifunction Printer (MFP) (Q2) for delivery at GWALIOR, MADHYA PRADESH 474001. The scope covers supply, installation, testing, and commissioning of the listed devices, with an emphasis on OEM authorization where applicable. The terms permit quantity variations up to 25%, and require BID price to include all costs. Bidders must meet annual turnover criteria and provide documentary turnover evidence for the last three years, including OEM turnover if applying for a bunch bid. The procurement aims to equip cultural facilities with reliable computing and printing capabilities while ensuring post-installation support. A key differentiator is the combination of laptops and MFPs under one contract, with a structured option clause and mandatory manufacturer authorization.
Key Specifications
-
Laptop/Notebook (Q2) with minimum RAM and storage as per BOQ clues
-
Printer (MFP) supporting A4/Legal size with auto duplexing
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On-site warranty period and any provided extended warranty terms
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Original document feeder for scanning, number of main paper trays
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Connectivity options (USB, Ethernet, Wi‑Fi) and printing performance metrics
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OEM authorization requirements for distributors
Terms & Conditions
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Option to increase/decrease quantity up to 25% at contract time
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Bid price must include Supply, Installation, Testing and Commissioning
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OEM authorization required for authorized distributors submitting bids
Important Clauses
Payment Terms
Details not fully specified; bidders should verify whether advance or milestone-based payment is permitted and confirm conditions in the contract.
Delivery Schedule
Delivery period can be extended under option clause; timeframes calculated as (additional quantity/original quantity) × original delivery period with minimum 30 days.
Penalties/Liquidated Damages
LD terms are not explicitly stated here; bidders must review the contract for SLAs and penalties.
Bidder Eligibility
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Minimum average annual turnover over last 3 years as specified in bid document
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OEM turnover compliance for offered product over last 3 years
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Manufacturer Authorization required for authorized distributors
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | Asha Infotech Under PMA | Make : hp Model : HP 250 G9 i5 1245U Win11P 165121 wifi 15.6" | 05-06-2026 09:38:03 | |
| 2 | SWASTIK ENTERPRISES Under PMA | Make : hp Model : HP 250 G9 i5 1245U Win11P 165121 wifi 15.6" | 04-06-2026 14:06:34 | |
| 3 | YASH SOLUTIONS Under PMA | Make : hp Model : HP 250 G9 i5 1245U Win11P 165121 wifi 15.6" | 05-06-2026 09:18:25 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SWASTIK ENTERPRISES( MSE Social Category:SC ) Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook,A4 and Legal Size Multifunction Printer (MFP) | |
| L2 | YASH SOLUTIONS( MSE Social Category:OBC ) Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook,A4 and Legal Size Multifunction Printer (MFP) | |
| L3 | Asha Infotech( MSE Social Category:OBC ) Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook,A4 and Legal Size Multifunction Printer (MFP) |
Tender Data
Bid Details
Quantity
3
Category
A4 and Legal Size Multifunction Printer (MFP)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
8
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Authority Records
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Documents 4
GeM-Bidding-9337572.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
05-Jun-2026, 10:30 am
Opening Date
05-Jun-2026, 11:00 am
Required Documents
GST Registration certificate
PAN card of bidder
Audited financial statements or CA certificate showing turnover
Turnover certificates for last 3 years
OEM authorization from manufacturer (for authorized distributors)
Technical bid documents showing compliance with specified hardware/printing capabilities
Experience certificates from similar procurement, if available
Duly filled bid forms and compliance statements
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 38.1 to 40.63 (15 In to 15.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for the laptop and MFP tender in Gwalior MP 2026?
To bid, submit the Supply, Installation, Testing and Commissioning proposal with OEM authorization if applicable, include audited turnover for last 3 years and OEM turnover, and provide all required documents (GST, PAN, experience certificates). Ensure compliance with delivery, warranty, and 25% quantity variation terms.
What documents are required for the MP culture department tender in Gwalior?
Required documents include GST registration, PAN, audited financial statements or CA certificates showing turnover, OEM authorization if applicable, technical compliance certificates, experience certificates for similar work, and bid forms. Also include proof of turnover for the last 3 financial years.
What are the delivery terms for the Gwalior procurement of laptops and MFPs?
Delivery must align with original delivery order dates; the option clause allows up to 25% quantity variation with delivery time calculated as (additional/original quantity) × original delivery period, with a minimum of 30 days.
What is the role of OEM authorization in this bid in MP?
Authorized distributors must furnish Manufacturer Authorization with full details (name, designation, address, email, phone) along with bid. This ensures OEM accountability for supplied hardware and post-sale support.
What is the scope of supply in the Madhya Pradesh tender?
The bid scope includes Supply, Installation, Testing and Commissioning of laptops and MFPs, with on-site warranty and potential extended warranties as specified by the contract.
What are the key eligibility criteria for bidders and OEMs?
Bidder must meet minimum turnover for last 3 years; OEM turnover also required; provide audited statements or CA certificates; provide OEM authorization if bidding through distributors; and demonstrate experience in similar procurement.
Which categories are being procured under this MP tender in 2026?
Procurement targets include Entry and Mid Level Laptop - Notebook (Q2) and A4/Legal Size Multifunction Printer (MFP) (Q2) for Culture Department, located in GWALIOR, MP, with installation and commissioning included.