Rural Development Department Bihar Sitamarhi Sanitary Napkins Vending Machines and Incinerator Tender 2026
Progress
Tender Overview
The Rural Development Department Bihar invites bids for sanitary napkins vending machines and sanitary napkins incinerator machines with smoke control unit located in SITAMARHI, BIHAR. Estimated value is not disclosed and EMD details are not provided. The procurement spans vendor installation at the buyer location with own transport, and includes a mandated one-year maintenance affidavit on ₹100 stamp paper. Key differentiators include supplier compliance with ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, and MSME certification, plus PAN and GST requirements, ensuring local office presence within the buyer district. This tender enforces a 25% quantity variability during ordering and currency, with delivery extensions calculated by a defined formula, subject to a minimum 30 days.
Technical Specifications & Requirements
- Product/service names: Sanitary napkins vending machines and Sanitary napkins incinerator machine with smoke control unit.
- Standards/certifications required: ISO-9001:2015, ISO-14001:2015, ISO-45001:2018; MSME certificate; PAN card; GST certificate; firm must have registered office in the district of Buyer.
- Delivery/installation: vendor to transport and install items at buyer location or provided location at no extra transport cost.
- Documentation: mandatory uploads include ISO certificates, GST, PAN, MSME, and local address proof; one-year maintenance affidavit on ₹100 stamp paper.
- Delivery timeline: option clause allows quantity adjustments with extended delivery time based on formula; minimum extension 30 days.
Terms, Conditions & Eligibility
- EMD/security details: not specified in data; bidder must comply with option clause for quantity variation (up to 25%).
- Payment terms: not explicitly stated in the data; delivery terms indicate no extra transport costs; installation to be done by seller.
- Eligibility: MSME certificate required; ISO certifications (9001/14001/45001) mandatory; PAN and GST registration required; local district address proof of registered office required.
- Warranty/maintenance: one-year maintenance affidavit on ₹100 stamp paper required.
- Delivery scope: items to be transported and installed by vendor at buyer location with no additional transport charges.
Key Specifications
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Product: Sanitary napkins vending machines
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Product: Sanitary napkins incinerator machine with smoke control unit
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Standards: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018
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Certifications: MSME certificate, PAN, GST
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Delivery: transport and installation at buyer location with no extra transport cost
-
Warranty/maintenance: 1-year maintenance affidavit on ₹100 stamp paper
Terms & Conditions
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Quantity may increase/decrease up to 25% at contract placement or during contract currency
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Delivery period adjustments follow formula: (increased quantity / original quantity) × original delivery period with a 30-day minimum
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Mandatory ISO 9001/14001/45001, MSME, PAN, GST, and district-based registered office
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Delivery and installation at buyer location with seller-provided transport
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One-year maintenance affidavit on ₹100 stamp paper required
Important Clauses
Payment Terms
Not explicitly defined; delivery includes no extra transport cost; maintenance affidavit required for warranty.
Delivery Schedule
Delivery period adjusts with quantity variations; minimum extension 30 days; extended delivery from last original delivery date.
Penalties/Liquidated Damages
Not specified in available data; implied adherence to delivery timelines and maintenance commitments.
Bidder Eligibility
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MSME certificate holder with ISO 9001/14001/45001 certifications
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Registered office located within the buyer's district (Bihar)
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PAN and GST registration with Bihar registration
Tender Data
Bid Details
Quantity
2
Category
Sanitary Napkins Vending Machines
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Past Performance
20 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3) , Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sitamarhi
Delivery Pincodes
843318
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sudhir Kumar | 843318,BLOCK OFFICE BOKHRA | Sitamarhi | Bihar | 843318 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9872439.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
PAN card copy (Proprietor/Director)
GST registration certificate (Bihar)
MSME certificate
ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certificates
Registered office address proof within the buyer's district
One-year maintenance affidavit on ₹100 stamp paper
Vendor registration documents and contact details
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for sanitary napkins vending machines tender in Sitamarhi Bihar 2026
Bidders must submit PAN, GST, MSME certificate, and ISO certifications (9001/14001/45001) with local district address proof. Include the required ₹100 stamp paper affidavit for one-year maintenance and comply with 25% quantity variation. Ensure transport is handled by the seller and installation is at the buyer's location without extra charges.
What documents are required for sanitary napkins incinerator tender in Bihar
Submit PAN, GST, MSME certificate, ISO 9001/14001/45001 certificates, and proof of registered office within the buyer district. Include GSTIN, MSME registration, and the ₹100 stamp paper maintenance affidavit. Provide vendor registration details and installation capability for on-site setup.
What are the technical standards for Bihar vending machine tender 2026
Tender requires ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018 certifications. Bidders must attach these certificates, along with MSME status. No ISI specification is stated; emphasis is on ISO suite and local registration compliances for procurement.
What are the delivery terms for Sitamarhi sanitation equipment bid 2026
Vendor must transport and install all items at the buyer location with no additional transport cost. Delivery can be extended per the option clause, using the formula (increased quantity/original quantity) × original delivery period, with a minimum 30 days.
What is the required maintenance commitment for this Bihar tender
A one-year maintenance affidavit on ₹100 stamp paper is mandatory. This clause ensures post-installation maintenance coverage; ensure the affidavit is prepared on stamp duty compliance and submitted along with technical bid.
How does quantity variation affect delivery in this Bihar tender
The purchaser may increase or decrease quantity up to 25% at contract placement or during currency. Extended delivery time is calculated by the specified formula, with a minimum extension of 30 days to accommodate changes.
What are the organization and location details for this procurement
Procurement is issued by the Rural Development Department, Bihar, SITAMARHI. The scope includes sanitary napkins vending machines and incinerator with smoke control unit; local district address must be provided, and installation is at the buyer location in Sitamarhi district.
What are the essential eligibility criteria for this procurement
Eligibility requires MSME certification, ISO 9001/14001/45001, PAN and Bihar GST registration, and a registered office within the buyer district. Vendors must demonstrate installation capability and provide the ₹100 stamp paper maintenance affidavit.