Sports Youth And Cultural Activities Department Gujarat Pilgrim & Tourist Logistics Event Management Tender Gandhinagar Gujarat 2026
Bid Publish Date
29-Aug-2026, 7:31 pm
Bid End Date
08-Sep-2026, 8:00 pm
EMD
₹29,40,000
Location
Progress
Tender Overview
The opportunity is issued by the Gujarat Sports Youth And Cultural Activities Department for a Lump Sum Facility Management Service covering pilgrim & tourist logistics, event management with cultural performances, qualified guides, and manpower including site-seeing facilities during events in Gandhinagar, Gujarat. The contract value is estimated via lump-sum scope, with an EMD of ₹29,40,000. The tender allows a 25% flex in quantity or duration at issue and within the contract period, enabling scope adjustments with consent. This is a multi-faceted logistics and event support contract designed to manage large-scale pilgrim and tourist movements, performances, and on-ground guide services within Gujarat. The absence of BOQ items suggests the scope is defined by the tender scope of work rather than itemized quantities. Key differentiators include integrated logistics, cultural performances, and on-site guiding.
Technical Specifications & Requirements
- Service type: Lump-sum facility management for pilgrim and tourist logistics, event management with cultural performances, and manpower services including qualified guides and site-seeing facilities.
- Location: Gandhinagar, Gujarat (postal code 380060).
- EMD: ₹29,40,000; minimum security deposit to participate.
- Scope variability: up to 25% increase in quantity or duration with consent; additional scope for service providers in lump-sum contracts.
- Standards & compliance: Not specified in provided data; bidders should prepare for general service compliance, safety, and manpower regulations.
- Deliverables: On-site logistics, coordination for pilgrim movement, cultural program support, and trained guides.
- Experience expectations: Not explicitly defined; bidders should demonstrate capacity for large-scale event logistics and guided tour services.
Terms & Eligibility
- Quantity/duration adjustment: Up to 25% by buyer before and after contract award.
- EMD: ₹29,40,000 to be submitted as part of bid security.
- Lump-sum contract: Scope defined by tender scope of work; no BOQ items provided.
- Documentation: Standard tender submission requirements implied; GST/PAN and prior experience likely required.
- Payment terms: Not specified in data; bidders should confirm with issuing authority.
- Penalties, warranty, and SLAs: Not detailed in the provided information; verify in ATC/bid documents.
- Location-specific compliance: Gujarat state procurement norms applicable; ensure local compliance.
Key Specifications
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Service category: Lump-sum facility management for pilgrim & tourist logistics and event management with culture performances
-
On-site manpower services including qualified guides and site-seeing facility
-
EMD amount: ₹29,40,000
-
Contract volatility: up to 25% scope/duration enhancement with consent
-
Location: Gandhinagar, Gujarat 380060
-
BOQ: Not provided; scope defined by tender scope of work
Terms & Conditions
-
25% contract quantity/duration variation permitted prior to award and post-award with consent
-
EMD of ₹29,40,000 required for bid security
-
Lump-sum serviceContract scope covering pilgrim logistics, event management, guides, and site-seeing
-
BOQ items not provided; scope defined by tender scope of work
-
Delivery, payment terms, penalties not specified in data; confirm with buyer ATC
-
Location: Gandhinagar, Gujarat; ensure state procurement compliance
Bidder Eligibility
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Experience in piligrim & tourist logistics or mass event management
-
Financial capacity demonstrated by past 3-year statements
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Compliance with state procurement norms and GST and PAN validity
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Facility Management Services - LumpSum Based - As Per Tender Scope Of Work; Selection of Agency for Pilgrim & Tourist Logistics, Event Management with culture performance, qualified guide and manpower services including site-seeing facility during So..
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
6
Pre-Bid & Qualification
Pre-Bid Date
02-09-2026 11:00:00
Pre-Bid Venue
COMMISSIONER YOUTH SERVICES AND CULTURAL ACTIVITIES, 3RD FLOOR, BLOCK-11, DR. JIVRAJ MEHTA BHAVAN, OLD SACHIVALAY, GANDHINAGAR- 382010
Delivery Details
Delivery Locations
1
Delivery Cities
Gandhinagar
Delivery Pincodes
382010
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Patoliya Hiren Mansukhbhai | 382010,COMMISSONERATE OF YOUTH SERVICES AND CULTURAL ACTIVITIES BLOCK NO. 11, 3RD FLOOR, GANDHINAGAR | Gandhinagar | Gujarat | 382010 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 7
GeM-Bidding-9822316.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar large-scale event logistics projects
Financial statements (audited) for past 3 years
Bid security/EMD payment proof of ₹29,40,000
Technical bid documents and compliance certificates
OEM authorizations or agency credentials for event management and guiding services (if required)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for pilgrim logistics tender in Gandhinagar Gujarat 2026
Bidders must submit GST registration, PAN, 3 years of financials, and experience certificates for large-scale event logistics. Include EMD of ₹29,40,000 and technical compliance documents. The contract is lump-sum with scope adjustments up to 25%. Ensure ATC terms are reviewed for specific payment and penalty clauses.
What documents are required for Gujarat event management tender bids 2026
Required documents include GST certificate, PAN card, audited financials, experience certificates for similar work, EMD proof of ₹29,40,000, technical bid, and any OEM authorizations. Prepare case studies of past pilgrim logistics or large-scale events to strengthen bid.
What are the key terms for EMD and scope variation in this tender
EMD is ₹29,40,000 as bid security. The buyer may increase scope or duration by up to 25% before issuing the contract and maintains same limit afterward with consent from the service provider. Lump-sum pricing governs the contract value changes.
What standards or certifications are expected for Gujarat procurement
No explicit standards provided in data; bidders should prepare for standard service compliance, safety norms, and manpower regulations. Ensure GST, PAN, and relevant certifications for event management and guided tours are up to date per state requirements.
When is the delivery and payment terms for the Gandhinagar tender
Delivery terms are not specified in the available data; payment terms are not detailed and require confirmation in the ATC. Bidders should seek explicit delivery timelines and payment milestones from the issuing authority.
What is the scope of services under this lump-sum contract in Gujarat
Scope includes pilgrim & tourist logistics, event management with cultural performances, and manpower services including qualified guides and site-seeing facilities. The BOQ is not provided; the scope is defined by the tender's overall work description and approved contract.