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Haryana Police Housing Corporation Panchkula Office Furniture Tender Gurugram 2025 – ISI/ISO Shop-Fitted Furniture Compliance

Bid Publish Date

31-Dec-2025, 2:18 pm

Bid End Date

15-Jan-2026, 3:00 pm

EMD

₹30,160

Location

ROHTAK , HARYANA

Progress

Issue31-Dec-2025, 2:18 pm
AwardPending
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Quantity

146

Category

Office chair

Bid Type

Two Packet Bid

Categories 3

BED ALMIRAH REVOLVING CHAIR

Tender Overview

The procurement is issued by Haryana Police Housing Corporation, Panchkula for a comprehensive set of office furniture items to outfit a police station area in Gurugram Sector-17. The scope covers 15 item categories including desks, tables, chairs, cafeteria furniture, sofas, workstations, waiting chairs, and almirahs across the police premises. The tender specifies an EMD of ₹30,160 and a flexible quantity regime with the purchaser reserving the right to increase or decrease quantities by up to 25% at bid/contracted rates. The delivery and installation timeline is linked to the original delivery period with extension rules defined by the option clause. The BOQ shows a structured multi-item furniture requirement, with the delivery address clearly anchored to the Gurugram police setup. The tender emphasizes compliance with delivery, mounting, and commissioning conditions under the purchaser’s supervision, and requires bidders to align with the option-based delivery planning.

Technical Specifications & Requirements

  • Product category: Office furniture for police premises, including beds? (not explicitly specified), tables, chairs, desks, almirahs, and waiting areas; listed item variety includes: N/A items in BOQ but 15 total categories implied by the title and category list.
  • Delivery/Installation: Delivery and commissioning at Police Station Sector-17, Gurugram; installation may be included per scope of supply as per tender terms.
  • Quantities/Value: 15 items total; exact quantities not disclosed; EMD ₹30,160 ensures bid seriousness.
  • Standards/Compliance: No explicit technical standards or certifications stated in available data; bidders should prepare for standard office furniture quality norms and safety considerations per local norms.
  • BOQ context: BOQ items marked as N/A indicate missing granular quantities; bidders must seek clarifications on item-wise specs prior to submission.
  • Key differentiation: Option clause enables quantity variation up to 25% during order and currency; price terms must accommodate potential adjustments.

Terms, Conditions & Eligibility

  • EMD: ₹30,160 as security deposit; payment terms not defined in available data and require clarification.
  • Delivery time: Extended delivery allowed by option clause; base period linked to original delivery date with calculable extension.
  • Option clause: Quantities may change by up to 25% at contract placement and during currency at contracted rates.
  • Location: Delivery and installation at Police Station Sector-17, Gurugram.
  • Documentation: Standard bid submission requirements implied; OEM authorizations and technical compliance likely needed but specifics not provided.
  • Warranty/penalties: Not specified in available data; bidders should confirm warranty terms and LD clauses in final terms.

Key Specifications

    • Item categories: Office furniture including desks, tables, chairs, cafeteria furniture, sofas, workstations, waiting chairs, almirahs; total of 15 items
    • EMD amount: ₹30,160
    • Delivery location: Police Station Sector-17, Gurugram
    • Quantity flexibility: up to 25% variation during contract
    • BOQ status: All 15 items listed as various categories with N/A quantities in current data

Terms & Conditions

  • EMD of ₹30,160 required to participate and maintain bid validity

  • Delivery and installation at Gurugram Sector-17 police station

  • Quantity variation allowed up to 25% during order and currency of contract

Important Clauses

Delivery Terms

Delivery period starts from last date of original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Option Clause

Purchaser may increase/decrease quantity up to 25% at contract; further extensions possible within contracted rates.

Installation

Actual installation/commissioning, if included, to be performed at Gurugram location per scope; ensure compatibility with existing infrastructure.

Bidder Eligibility

  • Proven experience in supplying office furniture to government/PSU bodies

  • Audited financial statements demonstrating stability (turnover benchmarks not specified)

  • GST registration and PAN provided; valid OEM authorizations if branded items are proposed

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Bill of Quantities (BOQ) 15 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Hostel Bed Hostel Bed 14 pieces rtkxen 60
2 Table Table 2 pieces rtkxen 60
3 Revolving chair Revolving chair 2 pieces rtkxen 60
4 Office chair Office chair 8 pieces rtkxen 60
5 COMPUTERDESK COMPUTERDESK 6 pieces rtkxen 60
6 Office Table Office Table 20 pieces rtkxen 60
7 Cafeteria Table Cafeteria Table 4 pieces rtkxen 60
8 Cafeteria chair Cafeteria chair 24 pieces rtkxen 60
9 Sofas Sofas 2 pieces rtkxen 60
10 Sofas Sofas 2 pieces rtkxen 60
11 Revolving chair Revolving chair 28 pieces rtkxen 60
12 Work station Work station 6 pieces rtkxen 60
13 Office chair Office chair 20 pieces rtkxen 60
14 Waiting chair Waiting chair 2 pieces rtkxen 60
15 Almirah Almirah 6 pieces rtkxen 60

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar office furniture supply

4

Financial statements or turnover proof

5

EMD submission receipt of ₹30,160

6

Technical bid documents and product specifications

7

OEM authorization (if bidding on branded items)

8

Any installation/commissioning certificates (if scope includes)

Frequently Asked Questions

Key insights about HARYANA tender market

What documents are required for Gurugram police furniture tender submission?

Bidders must submit GST certificate, PAN card, experience certificates for similar furniture supply, financial statements, EMD receipt of ₹30,160, and OEM authorizations if applicable. Technical bid and product specifications should align with the 15-item office furniture scope.

How does the 25% quantity variation clause affect bidding for Gurugram furniture?

The purchaser may adjust order quantities by up to 25% at contract placement and during currency at contracted rates. Bidders should price flexible ranges and plan inventory/lead times accordingly, ensuring compliance for both increases and reductions without price renegotiation beyond agreed rates.

What is the delivery location for Haryana Police furniture procurement in Gurugram?

Delivery and installation are to take place at Police Station Sector-17, Gurugram. Bid responses should confirm readiness for on-site inspection, clearance, and any site-specific installation constraints in that precinct.

What are the key risk factors in the Gurugram police furniture BOQ?

The BOQ lists 15 items with N/A quantities, requiring bidder diligence to request itemized specs. Ensure compatibility with existing furnishings, confirm installation scope, and obtain item-specific weights, finishes, and warranty terms before submission.

What is the EMD amount for the Gurugram office furniture tender in 2025?

The EMD required is ₹30,160. Submit payment proof via online or DD as per tender guidelines; ensure the bid remains valid during the specified evaluation window and any extension under the option clause.

How to ensure compliance with installation and commissioning for Gurugram furniture?

If the scope includes installation, bidders must provide installation plans, crew qualifications, and scheduling. All activities should align with site readiness at Police Station Sector-17 and coordinate with police authorities for handover and warranty activation after commissioning.

What documents prove eligibility for Haryana police furniture procurement 2025?

Eligibility relies on experience certificates for government/PSU furniture supply, valid GST and PAN, financial statements, and EMD receipt. If bidding branded items, include OEM authorizations and product compliance certificates as required by terms.

When can bids be submitted for the Gurugram office furniture tender 2025?

Bids must be submitted per the buyer terms; however, the current data omits explicit dates. Bidders should monitor the procuring entity’s portal and submit well ahead of any defined deadline, ensuring all 15 item categories and EMD requirements are met.

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