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BEML Maintenance of Split Air Conditioners Tender KOLAR Karnataka 2026 ISI/ISO Standards Notified 2 Years

Bid Publish Date

19-Feb-2026, 2:38 pm

Bid End Date

02-Mar-2026, 9:00 pm

Value

₹4,24,800

Location

KOLAR , KARNATAKA

Progress

Issue19-Feb-2026, 2:38 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • BEML maintenance tender for split air conditioners in Karnataka
  • • Two-year lump-sum service charges including GST
  • • Estimated value ₹424,800 with GST included
  • • Quantity/duration flexibility up to 50% at contract issuance
  • • 720 service jobs referenced; actual BOQ items not provided
  • • No EMD amount specified in data available
  • • GST-compliant invoicing and standard AC maintenance capabilities required
  • • No start date or delivery schedule published; propose clear SLA terms

Tender Overview

The Bharat Earth Movers Limited (BEML), Department of Defence Production, invites bids for lumpsum service charges including GST for the maintenance of split air conditioners at a Karnataka location (KOLAR, 563101) over a two-year period. The procurement scope references 720 service instances, aligning with annual preventive maintenance and on-demand servicing. Estimated value is ₹424,800. No formal BOQ items are listed, and the contract contemplates flexibility in quantity and duration up to 50% as per the buyer’s option clause. This is a targeted facilities maintenance engagement for government-related operations in Karnataka.

Technical Specifications & Requirements

  • Service category: Lumpsum maintenance charges for split air conditioners (2 years)
  • Location: KOLAR, Karnataka
  • Estimated value: ₹424,800; GST included
  • Quantity scope: Up to 720 service jobs (as indicated by tender line)
  • Delivery/availability: No start date or delivery schedule published; terms allow contract quantity/duration adjustments up to 50% at contract issue and thereafter
  • Vendor capability: Demonstrated ability to perform routine AC maintenance and breakdown servicing for residential/commercial split units
  • Documentation: No technical BOM or equipment list published; bid must reflect price for maintenance across all units
  • Special terms: GST inclusive pricing; quantity/duration adjustment option per buyer terms

Terms, Conditions & Eligibility

  • EMD: Not specified in the tender data
  • Payment terms: Lump-sum fee with GST included; no installment schedule published
  • Duration: 2 years; contract quantity/duration adjustable up to 50% on issue and thereafter
  • Delivery conditions: Service readiness for ongoing maintenance; no explicit SLA in the available data
  • Eligibility criteria: No explicit supplier credentials listed; bidders should ensure capability for AC maintenance and GST-compliant invoicing
  • Documents: GST registration, PAN, experience proof, financials, technical bid, OEM authorizations (where applicable) as typical for maintenance contracts
  • Penalties/warranty: Not detailed in the available information; bidders should clarify SLA, response times, and penalties in proposal

Key Specifications

  • Product/Service: Lump-sum maintenance charges for split air conditioners

  • Scope: 2-year maintenance including preventive and breakdown servicing

  • Quantity indicator: 720 service jobs (as per tender line)

  • Pricing: GST-inclusive lump-sum rate

  • Location: KOLAR, Karnataka

  • EMD: Not specified in current data

  • Delivery/Completion: Ongoing service readiness for two-year term

  • Documentation: GST, PAN, credentials, and technical bid submission

Terms & Conditions

  • 50% quantity/duration adjustment allowed at contract issue and post-issuance

  • GST-inclusive lumpsum pricing with no instalment payments disclosed

  • No explicit EMD amount; bidders must verify linkage to standard gov procurement practice

Important Clauses

Payment Terms

Lumpsum price inclusive of GST; no detailed milestone payments disclosed

Delivery Schedule

Service readiness for 2-year maintenance; no fixed start date provided

Penalties/Liquidated Damages

Not specified in data; bidders should seek SLA and penalty clarity in proposal

Bidder Eligibility

  • Demonstrated AC maintenance capability for split units

  • GST registration and tax compliance

  • Ability to provide price for 720 service events over 2 years

Documents 6

GeM-Bidding-9012471.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience certificates for AC maintenance services (similar scope)

4

Financial statements or solvency proof

5

Technical bid document detailing maintenance approach and pricing for 720 service jobs

6

OEM authorization (if applicable for branded components)

7

Any prior contract performance Certificates

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for split AC maintenance tender in Karnataka 2026

Bidders should submit GST registration, PAN, and experience certificates, plus a technical bid detailing the maintenance approach for 720 service events over 2 years. Include a lumpsum GST-inclusive price and ensure readiness for ongoing AC servicing at the Karnataka site.

What documents are required for BEML AC maintenance bid Karnataka

Required documents typically include GST certificate, PAN card, financial statements, experience certificates for AC maintenance, OEM authorizations if applicable, and technical bid outlining methodology and pricing for 720 service jobs across two years.

What are the eligibility criteria for AC servicing tender in Kolar

Eligibility includes demonstrated AC maintenance capability, GST registration, and ability to quote a GST-inclusive lumpsum price for 720 service events over 2 years. Submit prior contract performance certificates if available.

What is the payment terms for BEML air conditioner service contract

The tender specifies a lumpsum price including GST; no installment or milestone payments are described publicly. Proposals should clarify payment timing and any service credits or penalties in the bid.

What standards or certifications are required for AC maintenance tender

While not explicitly listed, bidders should align with standard technical maintenance practices and provide OEM authorizations if branded components are serviced, along with GST compliance and financial credibility.

When is the delivery/completion deadline for the Karnataka AC tender

The data shows a two-year maintenance term with flexible quantity/duration; a fixed start date is not published. Propose a clear project calendar in the bid, including maintenance windows and response times.

How to ensure GST-compliant invoicing for BEML AC maintenance

Submit a GST-registered entity with proper GSTIN, and include GST-inclusive pricing in the lumpsum bid. Ensure proper tax invoices reflecting service charges and applicable GST rates for maintenance services.

What is the scope of 720 service jobs in this tender

Tender references 720 service events over two years; bidders should price for preventive maintenance as well as on-demand servicing across all split AC units at the Karnataka site, including routine checks and minor repairs.