Tata Institute Of Fundamental Research Mumbai UPS AMC Tender 2026 - 2x40KVA & 10KVA UPS Maintenance 2026
Bid Publish Date
14-Jul-2026, 12:10 pm
Bid End Date
27-Jul-2026, 10:00 am
Value
₹1,30,000
Location
Progress
Tender Overview
Organization: Tata Institute Of Fundamental Research Mumbai, Department Of Atomic Energy. Procurement: Annual Maintenance Contract (AMC/CMC) for UPS equipment, including 2 x 40KVA sets (Model 3140-GX; S.N. DU-0211/A & DU-0211/B) and 1 x 10KVA set (Model 3110-GX; S.N. DU-0181). Estimated Value: ₹130,000. Location: Not specified. Scope: Preventive & remedial maintenance of main UPS units, with battery checks and spares. Key differentiator: Requires OEM or authorized dealer with OEM authorization letter; quarterly preventive visits plus 4 yearly remedial visits. Unique aspects: Payment tied to satisfactory performance certified by CRL, Ooty; flexible quantity/duration adjustments up to 50% per Buyer terms.
Technical Specifications & Requirements
- Scope: Maintenance of UPS equipment only; includes remedial service visits, spares supply, and quarterly preventive maintenance. Battery condition checks included; faulty batteries reported for replacement.
- Quantities: 2 x 40KVA UPS (Qty 1 Set) and 1 x 10KVA UPS (Qty 1 Set).
- Model Numbers & Serials: 3140-GX (DU-0211/A, DU-0211/B); 3110-GX (DU-0181).
- Standards/Compliance: OEM or Authorized Dealer required; Authorization letter mandatory to participate.
- Delivery/Support Cadence: 4 preventive visits/year (every 3 months); remedial service during breakdown calls.
- Payment Terms: Half-yearly payments after successful completion and satisfaction by CRL, Ooty.
- Contract Scope: Service for main UPS units; battery servicing included in contract.
Terms, Conditions & Eligibility
- EMD/Financials: Not specified; bidders must be OEM or OEM-authorized with authorization letter.
- Delivery Timeline: Not specified; contract terms allow up to 50% scope/duration change per ATC.
- Payment Terms: Half-yearly payments on successful completion and certified performance.
- Documentation: OEM authorization letter required; proof of OEM/authorized dealer status.
- Warranty/Support: Not explicitly stated; performance certification by CRL, Ooty required.
- Penalties/LDs: Not detailed in available terms; bidders should prepare compliance framework.
Key Specifications
-
Two 40KVA UPS units (Model 3140-GX; Serial DU-0211/A & DU-0211/B)
-
One 10KVA UPS unit (Model 3110-GX; Serial DU-0181)
-
Preventive maintenance: 4 visits/year (quarterly)
-
Remedial servicing: on-demand breakdown visits, with spares
-
Battery check included; faulty batteries reported for replacement
-
Payment: half-yearly post satisfactory performance
-
Authorized OEM eligibility with authorization letter
Terms & Conditions
-
OEM or Authorized dealer mandatory with OEM authorization letter
-
4 preventive maintenance visits per year; quarterly schedule
-
Remedial visits during breakdowns with spare parts provision
-
Payment terms: half-yearly on completion and CRL certification
-
Contract can adjust quantity/duration up to 50% per ATC
Important Clauses
Payment Terms
Half-yearly payments will be released after successful completion of work and performance certification by CRL, Ooty.
Delivery Schedule
Contract allows up to 50% adjustment in scope or duration; initial delivery timing is not specified in available data.
Penalties/Liquidated Damages
No explicit LD percentage provided in current terms; bidders should seek clarification on penalties for delays.
Bidder Eligibility
-
Must be the original equipment manufacturer (OEM) or an authorized dealer of the OEM
-
Provide OEM authorization letter to participate
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Demonstrate UPS maintenance capability for 40KVA and 10KVA units
Tender Data
Bid Details
Quantity
2
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Customized AMC/CMC for Pre-owned Products - UPS; DUBAS; Annual Maintenance Contract (AMC); Quarterly; Yes
Delivery Details
Delivery Locations
1
Delivery Cities
The Nilgiris
Delivery Pincodes
643001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rajh Kumar C S | 643001,Cosmic Ray Laboratory, TIFR, Raj Bhavan, Ooty | The Nilgiris | Tamil Nadu | 643001 | 2 | - | Number of months within the contract period for which service is required : 12 |
Authority Records
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Documents 6
GeM-Bidding-9602673.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
OEM authorization letter (from OEM to participate)
Evidence of OEM/authorized dealer status
Experience certificates relevant to UPS maintenance
Financial statements or solvency proof
Technical compliance documents for UPS maintenance
Any CRL/Ooty certification or references for performance verification
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for the UPS AMC tender in Mumbai with OEM authorization?
Bidders must be OEM or authorized dealers and submit an OEM authorization letter. Include GST, PAN, experience certificates, and technical compliance documents. Ensure you can provide 4 preventive maintenance visits per year and quarterly plan, with half-yearly payment terms upon CRL performance confirmation.
What documents are required for UPS maintenance bid in Mumbai?
Submit GST registration, PAN, OEM authorization letter, proof of OEM/authorized dealer status, UPS service experience certificates, financial statements, and technical compliance papers. Also provide any CRL/Ooty performance verification references to prove maintenance capability.
What are the UPS units covered under this maintenance contract?
The contract covers two 40KVA UPS units (Model 3140-GX; Serial DU-0211/A & DU-0211/B) and one 10KVA UPS unit (Model 3110-GX; Serial DU-0181). The scope includes preventive and remedial maintenance plus battery checks.
What are the payment terms for UPS AMC in this tender?
Payments are made on a half-yearly basis after successful completion of work and certification of satisfactory performance by a CRL official in Ooty. Ensure the work plan aligns with quarterly visits and remediation as required.
What is the required preventive maintenance frequency for UPS units?
The contract specifies four preventive maintenance visits per year, i.e., once per quarter, focused on the main UPS equipment and battery condition checks, with remediation as needed for breakdowns.
What is the scope of battery services in this UPS AMC?
Battery checks are included during preventive maintenance; if a battery is faulty, it must be reported to the buyer for replacement under the contract scope.
Can contract scope or duration be increased under ATC terms?
Yes. The buyer may increase contract quantity or duration by up to 50% at contract issue and again post-issuance, subject to service provider consent for lump-sum adjustments.
Where will performance be certified for payment release?
Performance certification must be provided by an authorized official of CRL, Ooty, before payment terms are triggered for the half-yearly cycle.