THDC India Limited Musical Instruments Kit Tender Tehri Garhwal 2026 - IS/AAA-Compliant, 25% Quantity Option
Bid Publish Date
22-Sep-2026, 9:17 am
Bid End Date
03-Oct-2026, 10:00 am
Location
Progress
Key Highlights
- • Dedicated/toll-free service support requirement for post-sale service
- • Option clause allows quantity adjustment up to 25% during and after contract
- • Pre-dispatch inspection at seller premises
- • Imported products require an India-based OEM/Authorized Seller with after-sales support
- • MSE purchase preference policy application and eligibility
- • Delivery to CSR Office, THDC India Limited, Tehri Garhwal 249001
- • Scope includes Supply, Installation, Testing and Commissioning
- • No BOQ items published; scope inferred from terms and conditions
Tender Overview
The opportunity is a musical instruments kit procurement under THDC India Limited, for delivery to the CSR Office in Bhagirathipuram, Tehri Garhwal 249001. The scope includes Supply, Installation, Testing and Commissioning of the goods, with potential quantity adjustments up to 25% during and after contract execution. The supplier must ensure an in-country presence for after-sales support if the product is imported, and must comply with MSE purchase preference rules where applicable. The tender emphasizes that delivery and acceptance timelines hinge on the original delivery period, with extensions governed by the option clause. This is a turnkey procurement with installation responsibility, and the winner must provide end-to-end commissioning. Unique features include pre-dispatch inspection at seller premises and a toll-free service channel requirement for post-sale support.
Technical Specifications & Requirements
- Scope of supply: Supply, Installation, Testing and Commissioning of musical instruments kit
- Delivery location: CSR Office, THDC India Limited, Bhagirathipuram, Tehri Garhwal 249001
- Quantity flexibility: Option to increase up to 25% of bid quantity during contract
- Import considerations: If imported, OEM/Authorized Seller must have registered India office for after-sales service
- Service support: Dedicated / toll-free service number required
- Inspection: Pre-dispatch inspection at seller premises
- BOQ: No items listed; scope inferred from tender text and terms
Terms, Conditions & Eligibility
- EMD and payment terms are defined via general terms; specific amounts not disclosed
- MSE purchase preference available if bidder is manufacturer or service provider per policy
- Delivery period starts from the last date of the original delivery order; extension calculations follow the option clause
- OEM/Imported product requirements demand local after-sales support and documentation
- Participation requires compliance with supply, installation, testing, and commissioning scope and service support obligations
Key Specifications
-
Scope: Supply, Installation, Testing and Commissioning of musical instruments kit
-
Delivery location: CSR Office, THDC India Limited, Bhagirathipuram, Tehri Garhwal 249001
-
Quantity flexibility: up to 25% increase during contract
-
Imported product clause: registered India office for after-sales service
-
Pre-dispatch inspection at seller premises
-
Dedicated toll-free service support requirement
Terms & Conditions
-
Option to increase quantity by up to 25% during/after contract with proportional delivery time
-
Delivery and commissioning to CSR Office, Tehri Garhwal; original delivery period governs extensions
-
MSE purchase preference eligibility with documentary evidence; manufacturers favored
Important Clauses
Payment Terms
Not disclosed in tender; payment terms to be confirmed in supplier agreement; proposed to align with standard govt practice (milestone-based) and possibly 30-day payment after delivery
Delivery Schedule
Delivery period initiates from the last date of original delivery order; option-driven extensions calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in provided terms; potential LDs to be defined in final contract aligned with procurement guidelines
Bidder Eligibility
-
Manufacturer or authorized service provider with evidence for MSE preference eligibility
-
Capability to deliver supply, installation, testing and commissioning at primary delivery site
-
Local presence or OEM authorization for imported items with India-based after-sales support
Tender Data
Bid Details
Quantity
100
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
2
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Musical Instruments Kit
Advisory Bank
PUNJAB NATIONAL BANK
ePBG Percentage
5%
ePBG Duration (Months)
15
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Dehradun
Delivery Pincodes
249201
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anuj Kumar Garg | 249201,SEWA-THDC .C/O THDC INDIA LIMITED, PRAGATI PURAM BYE PASS ROAD, RISHIKESH | Dehradun | Uttarakhand | 249201 | 100 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9908971.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply/installation projects
Financial statements for the last financial year
EMD submission document (as per tender terms, amount TBD)
Technical bid documents showing compliance with scope
OEM authorization or Authorized Seller certificate for imported products
Proof of after-sales service capability (dedicated/toll-free number)
Frequently Asked Questions
How to bid for the THDC musical instruments tender in Tehri Garhwal 2026?
Bidders should prepare GST and PAN, experience certificates, financial statements, and EMD docs as per terms. Ensure OEM authorization for imported items and demonstrate end-to-end capability for supply, installation, testing and commissioning. The bid requires a dedicated service channel and pre-dispatch inspection at seller premises.
What documents are required for the THDC instruments bid in Tehri Garhwal?
Submit GST, PAN, experience certificates, last financial statements, EMD submission proof, technical bid documents, OEM authorization for imported products, and proof of dedicated service support. Ensure all documents align with purchase preference policies for MSE eligibility.
What are the key technical expectations for the musical instruments kit tender?
Scope includes Supply, Installation, Testing and Commissioning of musical instruments kit. Delivery to CSR Office, Tehri Garhwal, with pre-dispatch inspection at seller premises. If imported, ensure India-based OEM/Authorized Seller for after-sales support and a toll-free service number.
When is the delivery window and option clause for quantity adjustments?
Delivery period starts from the last date of the original delivery order. Quantity may be increased up to 25% during the contract, with extension time calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.
What are the MSE purchase preference provisions for this THDC tender?
MSE preference applies per the Micro and Small Enterprises policy. Manufacturer status is required for goods bids; price matching within L-1 + margin may be allowed for 25% contract value if an MSE seller quotes near L-1.
What is required for post-sale service for imported instruments tender?
Imported items must have an OEM or Authorized Seller with registered India office for after-sales service and a dedicated toll-free support line. Submit OEM authorization and service capability documentation.
What are the pre-dispatch inspection requirements for this procurement?
Pre-dispatch inspection must occur at the seller premises before shipment. Documentation proving inspection readiness and conformity to technical scope must be available for review prior to dispatch.
What is the scope of supply in this THDC THDC India Limited tender?
The scope covers Supply, Installation, Testing and Commissioning of the musical instruments kit, with delivery to the CSR Office in Tehri Garhwal. The contract may include post-installation support via a toll-free service channel.