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Hindustan Petroleum Corporation Ltd Spares & Pump Components Tender India 2025 - ISI/AAA/TRTL Standards, 25% Quantity Flexibility

Bid Publish Date

30-Dec-2025, 9:01 am

Bid End Date

09-Jan-2026, 3:00 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH
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Progress

Issue30-Dec-2025, 9:01 am
Technical01-Feb-2026, 2:36 pm
Financial
Award25-Mar-2026, 7:06 am
Explore all 4 tabs to view complete tender details

Quantity

68

Category

PINION SHAFT HSG 220 201

Bid Type

Two Packet Bid

Categories 9

SCREW PUMP FUME HOODS ROTARY PUMP BEARING SHELL OIL PUMP WORM GEAR GEAR BEARINGS BUSHINGS AND GEARS PINION GEAR

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for a broad set of mechanical spare parts and components, including PINION SHAFT HSG 220/320/360, GEAR WHEEL SHAFT HSG 220/320/360, WINDAGE BAFFLE HSG 220/213/214, AIR BREATHER 1 BSP HSG 220/303, THREE SCREW PUMP HSG 220/320/360, MOP COUPLING HYDAX 38 HSG 220/360, GEAR WHEEL WITH SHAFT HSG 220/202, BEARING SHELL HSS DE/NDE HSG 600-series, and related items. The scope is limited to supply only, with 48 BOQ items under a single purchase order. Estimated value and quantity details are not disclosed. The package requires OEM warranty certificates and a robust after-sales service framework across India. A 25% quantity variation is permitted during contract placement and in-currency, at contracted rates. The purchaser reserves delivery-time adjustments per option clause. Delivery terms and GST are governed by the contract and GST provisions.

Location/Organization: HPCL, India; Category: Mechanical spares and pump components; Key differentiator: large assortment of HSG 220/320/360 components with option-based quantity adjustments; Unique aspect: Integrity Pact compliance and OEM warranty submission mandatory.

Technical Specifications & Requirements

  • Scope of supply: Goods only; includes 48 BoQ items such as PINION SHAFT HSG 220/320/360, GEAR WHEEL HSG 220/320/360, WINDAGE BAFFLE HSG 220/213/214, AIR BREATHER HSG 220/303, HSG 320/403, HSG 600 series components, and related pumps and couplings.
  • Warranty: OEM warranty certificates required; warranty period as per supplier’s stated terms; post-installation warranty obligations apply; after-sales service footprint in INDIA with service centers near consignee locations.
  • Delivery & option clause: Quantity may increase/decrease up to 25% at contract; additional delivery time formula provided; minimum 30 days extension; delivery schedule governed by original and extended orders.
  • Invoicing: Invoices in consignee name with consignee GSTIN; GST handling to be borne by bidder per actuals or applicable rates.
  • ATC/ATC-View: Signed Integrity Pact to be uploaded; GST/policy compliance to be demonstrated; scope limited to supply of goods; installation/training not explicitly stated as required in scope.

Terms, Conditions & Eligibility

  • EMD/BOQ: Not disclosed in available data; bidder must comply with option clause and integrity pact.
  • GST: Bidder to verify GST applicability; reimbursement as per actuals or lowest rate when multiple options apply.
  • Warranty/Service: OEM warranty certificates required at delivery; established installation/training/troubleshooting network in INDIA for after-sales service.
  • Documentation: Signed Integrity Pact; GST registration; PAN; OEM authorizations if required; financial statements; experience certificates; technical bid documents.
  • Payment: GST handling as per clause; payment terms not explicitly stated; supplier must ensure invoicing compliance with consignee GSTIN.

Key Specifications

    • Product names: PINION SHAFT HSG 220/320/360; GEAR WHEEL SHAFT HSG 220/320/360; WINDAGE BAFFLE HSG 220/213/214; AIR BREATHER 1 BSP HSG 220/303; THREE SCREW PUMP HSG 220/320/360/403; MOP COUPLING HYDAX 38 HSG 220/360; GEAR WHEEL WITH SHAFT HSG 220/202; BEARING SHELL HSS DE/NDE HSG 600; OIL BAFFLE LSS/HSS 170/600; KEY G SHAFT HSG 600; PUMP COUPLING HSG 360/400; ADDITIONAL ITEMS as per BOQ list
    • Standards: Not specified in data; bidders to ensure OEM warranty and after-sales capability; GST compliance as per applicable rate; Integrity Pact submission required
    • Quantities/values: 48 BOQ items; quantity variation up to 25% permitted; 30 days base extension minimum during option exercise
    • Delivery: Delivery period adjustments as per option clause; delivery to consignee with GSTN compliance
    • Warranty/Support: OEM warranty certificates; nationwide service centers; post-installation support
    • Documentation: OEM authorizations if applicable; service center details; signed Integrity Pact

Terms & Conditions

  • Quantity may vary up to 25% at contract; extended delivery time formula applies with minimum 30 days

  • GST payable/reimbursable per actuals or lower applicable rate; bidder bears GST calculations

  • OEM warranty certificates required at delivery; after-sales service network must be INDIA-wide

Important Clauses

Payment Terms

GST handling as per actuals or lower rate; invoice in consignee GSTIN; no explicit advance terms published

Delivery Schedule

Delivery starts from last date of original delivery order; extended time formula = (additional quantity / original quantity) × original delivery period, with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in data; standard contract clauses likely apply for late delivery and non-conformance per HPCL policy

Bidder Eligibility

  • Demonstrated experience supplying mechanical spares such as shafts, gears, pumps and couplings to large energy or petrochemical organizations

  • Capability to provide OEM warranty certificates and national after-sales service network

  • Compliance with Integrity Pact; GSTIN; PAN; and financial stability documentation

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

PINION SHAFT HSG 220 201 , GEAR WHEEL SHAFT HSG 220 202 , GEAR WHEEL HSG 220 203 , WINDAGE BAFFLE LSS HSG 220 212 , WINDAGE BAFFLE HSG 220 213 , AIR BREATHER 1 BSP HSG 220 302 , THREE SCREW PUMP HSG 220 401 , MOP COUPLING HYDAX 38 HSG 220 402 , GEAR WHEEL WITH SHAFT HSG 220 202 , WINDAGE BAFFLE HSS HSG 220 211 , AIR BREATHER 1 BSP HSG 220 303 , WINDAGE BAFFLE HSG 220 214 , AIR BREATHER HSG 220 314 , MAIN OIL PUMP HSG 220 407 , OIL VAPOUR CONTROLLER HSG 320 115 , AIR BREATHER HSG 320 116 , GEAR WHEEL HSG 320 201 , PINION SHAFT HSG 320 202 , GEAR WHEEL SHAFT HSG 320 203 , WINDAGE BAFFLE HSG 320 213 , PUMP COUPLING HSG 320 401 , THREEE SCREW PUMP HSG 320 403 , GEAR WHEEL HSG 360 201 , PINION SHAFT HSG 360 202 , GEAR WHEEL SHAFT HSG 360 203 , WINDAGE BAFFLE HSS HSG 360 213 , WINDAGE BAFFLE LSS HSG 360 214 , PUMP COUPLING HSG 360 400 , THREE SCREW PUMP HSG 360 402 , PINION SHAFT HSG 600 201 , GEAR WHEEL HSG 600 202 , GEAR WHEEL SHAFT 42 50 HSG 600 203 , BEARING SHELL HSS DE HSG 600 204 , BEARING SHELL HSS NDE HSG 600 205 , BEARING SHELL LSS DE HSG 600 206 , BEARING SHELL LSS NDE HSG 600 207 , OIL BAFFLE LSS 170 HSG 600 208 , OIL BAFFLE HSS 100 HSG 600 209 , KEY G SHAFT HSG 600 213 , AIR BREATHER 2 BSP HSG 600 306 , SCREW PUMP HSG 600 401 , PUMP COUPLING HSG 600 402

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASHINDUSTAN PETROLEUM CORPORATION LTD

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Documents 6

GeM-Bidding-8732556.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 48 Items Sign in for GEM prices

#1

PINION SHAFT HSG 220 201

As per Tender Document and attachments

1 each Delivery: 224 days
#2

GEAR WHEEL SHAFT HSG 220 202

As per Tender Document and attachments

1 each Delivery: 224 days
#3

GEAR WHEEL HSG 220 203

As per Tender Document and attachments

1 each Delivery: 224 days
#4

WINDAGE BAFFLE LSS HSG 220 212

As per Tender Document and attachments

2 each Delivery: 224 days
#5

WINDAGE BAFFLE HSG 220 213

As per Tender Document and attachments

1 each Delivery: 224 days
#6

AIR BREATHER 1 BSP HSG 220 302

As per Tender Document and attachments

1 each Delivery: 224 days
#7

THREE SCREW PUMP HSG 220 401

As per Tender Document and attachments

1 each Delivery: 224 days
#8

MOP COUPLING HYDAX 38 HSG 220 402

As per Tender Document and attachments

2 each Delivery: 224 days
#9

PINION SHAFT HSG 220 201

As per Tender Document and attachments

1 each Delivery: 224 days
#10

GEAR WHEEL WITH SHAFT HSG 220 202

As per Tender Document and attachments

1 each Delivery: 224 days
#11

WINDAGE BAFFLE HSS HSG 220 211

As per Tender Document and attachments

2 each Delivery: 224 days
#12

WINDAGE BAFFLE LSS HSG 220 212

As per Tender Document and attachments

2 each Delivery: 224 days
#13

AIR BREATHER 1 BSP HSG 220 303

As per Tender Document and attachments

1 each Delivery: 224 days
#14

THREE SCREW PUMP HSG 220 401

As per Tender Document and attachments

1 each Delivery: 224 days
#15

MOP COUPLING HYDAX 38 HSG 220 402

As per Tender Document and attachments

4 each Delivery: 224 days
#16

PINION SHAFT HSG 220 201

As per Tender Document and attachments

1 each Delivery: 224 days
#17

GEAR WHEEL WITH SHAFT HSG 220 202

As per Tender Document and attachments

1 each Delivery: 224 days
#18

WINDAGE BAFFLE HSG 220 214

As per Tender Document and attachments

2 each Delivery: 224 days
#19

AIR BREATHER HSG 220 314

As per Tender Document and attachments

1 each Delivery: 224 days
#20

MAIN OIL PUMP HSG 220 407

As per Tender Document and attachments

1 each Delivery: 224 days
#21

OIL VAPOUR CONTROLLER HSG 320 115

As per Tender Document and attachments

1 each Delivery: 224 days
#22

AIR BREATHER HSG 320 116

As per Tender Document and attachments

1 each Delivery: 224 days
#23

GEAR WHEEL HSG 320 201

As per Tender Document and attachments

1 each Delivery: 224 days
#24

PINION SHAFT HSG 320 202

As per Tender Document and attachments

1 each Delivery: 224 days
#25

GEAR WHEEL SHAFT HSG 320 203

As per Tender Document and attachments

1 each Delivery: 224 days
#26

WINDAGE BAFFLE HSG 320 213

As per Tender Document and attachments

2 each Delivery: 224 days
#27

PUMP COUPLING HSG 320 401

As per Tender Document and attachments

4 each Delivery: 224 days
#28

THREEE SCREW PUMP HSG 320 403

As per Tender Document and attachments

1 each Delivery: 224 days
#29

GEAR WHEEL HSG 360 201

As per Tender Document and attachments

1 each Delivery: 224 days
#30

PINION SHAFT HSG 360 202

As per Tender Document and attachments

1 each Delivery: 224 days
#31

GEAR WHEEL SHAFT HSG 360 203

As per Tender Document and attachments

1 each Delivery: 224 days
#32

WINDAGE BAFFLE HSS HSG 360 213

As per Tender Document and attachments

2 each Delivery: 224 days
#33

WINDAGE BAFFLE LSS HSG 360 214

As per Tender Document and attachments

2 each Delivery: 224 days
#34

PUMP COUPLING HSG 360 400

As per Tender Document and attachments

4 each Delivery: 224 days
#35

THREE SCREW PUMP HSG 360 402

As per Tender Document and attachments

1 each Delivery: 224 days
#36

PINION SHAFT HSG 600 201

As per Tender Document and attachments

1 each Delivery: 224 days
#37

GEAR WHEEL HSG 600 202

As per Tender Document and attachments

1 each Delivery: 224 days
#38

GEAR WHEEL SHAFT 42 50 HSG 600 203

As per Tender Document and attachments

1 each Delivery: 224 days
#39

BEARING SHELL HSS DE HSG 600 204

As per Tender Document and attachments

1 each Delivery: 224 days
#40

BEARING SHELL HSS NDE HSG 600 205

As per Tender Document and attachments

1 each Delivery: 224 days
#41

BEARING SHELL LSS DE HSG 600 206

As per Tender Document and attachments

1 each Delivery: 224 days
#42

BEARING SHELL LSS NDE HSG 600 207

As per Tender Document and attachments

1 each Delivery: 224 days
#43

OIL BAFFLE LSS 170 HSG 600 208

As per Tender Document and attachments

1 each Delivery: 224 days
#44

OIL BAFFLE HSS 100 HSG 600 209

As per Tender Document and attachments

1 each Delivery: 224 days
#45

KEY G SHAFT HSG 600 213

As per Tender Document and attachments

1 each Delivery: 224 days
#46

AIR BREATHER 2 BSP HSG 600 306

As per Tender Document and attachments

1 each Delivery: 224 days
#47

SCREW PUMP HSG 600 401

As per Tender Document and attachments

1 each Delivery: 224 days
#48

PUMP COUPLING HSG 600 402

As per Tender Document and attachments

4 each Delivery: 224 days

Required Documents

1

GST registration certificate of bidder

2

Permanent Account Number (PAN) card

3

Experience certificates showing similar supply of mechanical spares

4

Financial statements (audited or duly signed)

5

EMD deposit proof (as applicable by tender terms)

6

Technical bid documents showing product specifications

7

OEM authorizations / manufacturer’s certificate

8

Signed Integrity Pact complying with Buyer policy

9

Proof of service centers for after-sales support in INDIA

Technical Results

S.No Seller Item Date Status
1
TRIVENI ENGINEERING AND INDUSTRIES LIMITED   Under PMA
-02-01-2026 14:36:07

Financial Results

Rank Seller Price Item
L1
TRIVENI ENGINEERING AND INDUSTRIES LIMITED(MII)   Under PMA
Item Categories : PINION SHAFT HSG 220 201,GEAR WHEEL SHAFT HSG 220 202,GEAR WHEEL HSG 220 203,WINDAGE BAFFLE LSS HSG

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for HPCL spares tender in India 2025 with 25% quantity variation

Bidders must submit GST registration, PAN, financials, and experience certificates; provide OEM authorizations if applicable; sign and upload Integrity Pact; ensure OEM warranty certificates and confirm after-sales service readiness across INDIA; follow the option clause permitting 25% quantity variation and calculate delivery time accordingly.

What documents are required for HPCL mechanical spares tender submission in India

Required documents include GST certificate, PAN, audited financial statements, experience certificates for similar supply, OEM authorization, technical bid documents detailing product specs, signed Integrity Pact, and proof of service centers for nationwide after-sales support.

What are the technical requirements for PINION SHAFT and GEAR WHEEL components in this HPCL tender

Specific drawings not provided; bidders must rely on OEM specifications, ensure alignment with pump and shaft assemblies, provide OEM warranty certificates, and guarantee service support within India; ensure parts compatibility with HSG 220/320/360 series per tender scope.

When is delivery expected after order for HPCL 2025 spares tender

Delivery periods follow the original delivery order date with potential extensions via option clause; additional time is calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days, and may extend to the contracted period as per HPCL policy.

What is the payment and GST handling for HPCL spares procurement

GST is to be borne by the bidder per actuals or the lower applicable rate; invoice must be raised in the consignee name with the consignee GSTIN; no explicit upfront payment terms published in the tender data.

What after-sales support is required for HPCL 2025 pumps and spares tender

Bidders must demonstrate an established nationwide service network in INDIA, with installation, commissioning, training, troubleshooting, and maintenance capabilities; OEM warranty certificates must be submitted; service centers near consignee locations should be listed.

What are the integrity pact requirements for the HPCL spares bid 2025

Bidder must upload a scanned copy of the signed Integrity Pact per HPCL policy; ensure compliance with buyer-specific anti-corruption terms; failure to submit may disqualify the bid from participation.

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