Toner Cartridges / Ink Cartridges / Consumables for Printers
Central Railway
MUMBAI, MAHARASHTRA
Posted:
12 August 2025
Closed:
2 September 2025
GEM
GEM
Indian Navy Toner Cartridges Tender Raigad Maharashtra 2026 – ISI/BIS Standards, Printer Consumables
Bid Publish Date
26-May-2026, 4:25 pm
Bid End Date
05-Jun-2026, 4:00 pm
Value
₹44,163
Location
Progress
Issue26-May-2026, 4:25 pm
AwardPending
Quantity
7
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: OEM authorization for imported toner cartridges with Indian service office
- • Technical standards: BIS licence and type test certificates required; ISI/BIS alignment where applicable
- • Delivery terms: Advance sample approval within 7 days; bulk supply post-approval; LD adjustments if delay
- • Eligibility: PAN, GSTIN, Cancelled Cheque, EFT Mandate; GST applicability clarified by bidder
- • Warranty/Support: After-sales service obligation for imported items via Indian office
- • Penalties: Potential contract termination for major deviations in sample vs. contract specs
- • Documentation: Upload required certificates and sample compliance documents with bid
- • Commercial: Estimated value ₹44,163; GST reimbursement as per actuals or applicable rate
Categories
2
Tender Overview
Organization: Indian Navy, Department Of Military Affairs. Procurement: Toner Cartridges / Ink Cartridges / Printer Consumables. Estimated Value: ₹44,163. Location: Raigad, Maharashtra – 400001. Scope: Generic cartridge items for printers with minimum yield and OEM compatibility. Key differentiator: Advance sample approval within 7 days of award; delay shifts delivery period without LD. This tender emphasizes supplier certification and after-sales support for imported products, including BIS/IS standards where applicable.
Technical Specifications & Requirements
- Category: GENERIC cartridge attributes including Product Class, Printer/MF Machine Brand compatibility, Type of Cartridge/Consumable, Ink/Toner Color, OEM Model Numbers and Minimum yield.
- Emphasizes that samples must be supplied free of cost for testing and approval; bulk supply to follow only after approval or with buyer-specified modifications.
- For imported items: OEM/Authorized Seller must have registered Indian office to provide after-sales service; certificate required.
- Required certificates: BIS licence, type test certificates, and any other certificates prescribed in the Product Specification; upload with bid.
- No BOQ items are listed; focus is on conformity, brand compatibility, and regulatory certificates.
Terms, Conditions & Eligibility
- GST: Bidder to determine GST; reimbursement as per actuals or applicable rate, whichever is lower, up to quotedGST%; applicable GST must be clearly stated.
- Documents on submission: Copy of PAN, GSTIN, Cancelled Cheque, and EFT Mandate (certified by bank).
- Sample clause: 7-day window for advance sample; if buyer delays approval, delivery period is reset; major deviations may lead to contract termination.
- Import compliance: For imported products, OEM authorization and Indian office for after-sales service required.
- Quality & Certifications: Upload BIS/type test and any other product-specific approvals; non-submission may lead to rejection.
- EMD: Not specified in data; bidders should prepare accordingly under applicable norms.
Key Specifications
-
- Product Class of Cartridge: Generic
-
- Printer/MF Brand compatibility: Generic compatibility with specified OEM models in tender data
-
- Type of Cartridge/Consumable: Ink or toner cartridge
-
- Color: All ink/toner colors as per OEM specification
-
- Model Numbers: OEM printer and cartridge model numbers (where provided in data)
-
- Minimum Yield: Minimum pages as per replacement cartridge specification
-
- Standards/Certifications: BIS licence, type test certificates; ISI/BIS alignment as applicable
Terms & Conditions
-
GST liability on bidder; GST reimbursement as per actuals or applicable rate, whichever is lower
-
Advance sample with 7-day approval; delays adjust delivery window, potential termination for major deviations
-
Imported items require OEM authorization and Indian office for after-sales service; BIS/type test certificates required
Important Clauses
Payment Terms
GST handling per bidder; reimbursement rules as per actuals or applicable rate; no fixed GST percentage stated
Delivery Schedule
Advance sample submitted within 7 days; bulk supply after approval; delivery period reset if buyer delays approval; no LD described
Penalties/Liquidated Damages
Contract may be terminated for major deviations from contract specifications; modifications may be required post-sample approval
Bidder Eligibility
-
Have PAN and GST registrations and provide EFT mandate
-
Provide BIS/type test certificates for relevant consumables
-
Demonstrate OEM authorization or Indian office presence for imported cartridges
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN NAVY
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Documents 3
GeM-Bidding-9382774.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | Brother |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | HL-L5000D, HL-L5100DN, HL-L6200DW, DCP-L5600DN, MFC-L5900DW |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | TN3448 |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
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Historical Data
Required Documents
1
Copy of PAN Card
2
Copy of GSTIN
3
Copy of Cancelled Cheque
4
Copy of EFT Mandate certified by Bank
5
OEM authorization (for imported products) and Indian office registration certificate
6
BIS licence and type test certificates
7
Technical compliance certificates as prescribed in product specifications
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for Indian Navy toner cartridges tender in Raigad 2026?
Bidders must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate; provide BIS/type test certificates and OEM authorization if imported; advance sample within 7 days of award; ensure Indian service presence for after-sales support; GST handling per terms.
What documents are required for the toner cartridge tender in Raigad?
Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate; BIS licence and type test certificates; OEM authorization for imported items; proof of Indian office for after-sales service; and product compliance certificates per bid specifications.
What are the sample approval requirements for this cartridge tender?
Within 7 days of award, submit one advance sample for buyer approval. If approval delays occur, the delivery period is reset without LD. If sample deviates, buyer may request fresh samples or terminate the contract.
What standards or certifications must cartridges meet for this tender?
Cartridges must carry a BIS licence and type test certificates; additional product-specific approvals per the bid document are required; imported items need OEM authorization and Indian service office presence.
What is the estimated contract value and payment considerations?
Estimated value is ₹44,163. GST treatment is at bidder’s responsibility; reimbursement will follow actuals or applicable rate, whichever is lower, up to quoted GST percentage.
What delivery terms apply if buyer approvals are delayed?
Delivery period is refixed without liquidated damages for the period of buyer-side approval delay; bulk supply begins after approval of the advance sample.
Are OEM/imported toner cartridges allowed for this procurement?
Yes, but imported items require OEM authorization and a registered Indian office to provide after-sales service; please attach the OEM certificate and service capability with bid.
Which certificates must be uploaded with the bid for compliance?
Upload BIS licence, type test certificates, and any other product-specific approvals; ensure all certificates align with the Product Specification in the bid document.
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Documents 3
GeM-Bidding-9382774.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS