Indian Army North Sikkim Event Equipment Tender for Stage, Sound, Tents and Ceremonial Items 2025
Bid Publish Date
15-Dec-2025, 8:03 pm
Bid End Date
25-Dec-2025, 9:00 pm
Value
₹4,00,000
Location
Progress
RAQuantity
1421
Category
Hiring of Stage and Venue Setup
Bid Type
Two Packet Bid
Categories
9
Tender Overview
Organization: Indian Army (Department Of Military Affairs) and the procurement scope covers Stage and Venue Setup, Sound System and Light Arrangement, Civil Tents and Seating, Winners/Runners-up Trophies, Participant Certificates, Refreshments with Crockery and Water, Tea, Biscuit and Samosa, Flex Banner 12x12 ft, Local Advertisements, and Generator Set. Estimated value: ₹400,000. Location: North Sikkim, Sikkim – 737107. The contract allows a 25% quantity variation during and after award, with delivery time recalculated accordingly. Scope is limited to the supply of goods; no installation services specified. A one-year warranty is mandated from final acceptance, with OEM warranty certificates required at delivery. Distinctive terms include pre-bid sample inspection and non-splittable quantities.
Technical Specifications & Requirements
- Scope of supply: Only supply of goods (no additional services)
- Items include: Stage setup, sound system, light arrangement, civil tents, seating, trophies, participant certificates, refreshments, crockery, banners, and generator set
- Warranty: 1 year from final acceptance; OEM warranty certificates to be supplied at delivery
- Quality controls: Bidder to provide working samples for inspection prior to technical evaluation; performance validated at consignee site
- Service/readiness: Seller must have installation/maintenance capability and service centers in India; post-sale support implied
Terms, Conditions & Eligibility
- EMD/Security: Not specified in overview; bidders must comply with standard govt practices and ensure no blacklisting
- Delivery/Option Clause: 25% quantity variation allowed; extended delivery time calculated as ( Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days
- Documentation: PAN and GST registration certificates; hard copies of BOQ documents to consignee before technical evaluation; self-declaration not blacklisted
- Eligibility: Not barterable; bid must be for single supplier per lot; must demonstrate OEM support and after-sales capability
- Warranty/Support: 1-year warranty; on-site service and troubleshooting capability within India; service centers to be declared with bid
Key Specifications
-
Product/service names and categories from tender: Stage and Venue Setup, Sound System and Light Arrangement, Civil Tents and Seating, Trophies, Participant Certificates, Refreshments, Crockery, Drinking Water, Tea/Biscuit/Samosa, 12x12 ft Flex Banner, Local Advertisements, Generator Set
-
Estimated value: ₹400,000
-
Delivery terms: 25% quantity variation allowed; extended delivery time calculated with minimum 30 days
-
Warranty: 1 year from final acceptance; OEM warranty certificates required at delivery
-
Quality/inspection: Working sample provided for inspection prior to technical evaluation; performance validated at consignee location
Terms & Conditions
-
Option clause allows 25% quantity variation during contract and currency
-
Scope limited to supply of goods; no installation services included
-
1-year warranty with OEM certificates and Indian service capability required
Important Clauses
Payment Terms
Not specified in the tender; follow standard government procurement practice and GeM terms; ensure alignment with supplier invoice and delivery milestones
Delivery Schedule
Delivery period varies with option clause; compute added time using (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; ensure compliance with Indian Army procurement penalty norms and OEM warranty obligations
Bidder Eligibility
-
Not blacklisted by any Government/Defense establishment with a self-declaration
-
PAN Card and GST Registration must be valid and provided
-
Ability to provide working samples, OEM authorizations, and after-sales service capability in India
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Hiring of Stage and Venue Setup , Hiring of Sound System and Light Arrangement , Hiring of Civil Tents and Seating arrangement , Prize for Winners Trophy , Prize for Runners up Trophy , Certificate for participants , Refreshment items with Crockery Drinking Water, Tea, Biscuit and Samosa , Flex Banner Size 12 x 12 ft , Local Advertisements , Hiring of Generator Set
Authority Records
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Documents 4
GeM-Bidding-8690523.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
10 Items Sign in to view GEM price trends Sign in for GEM prices
Hiring of Stage and Venue Setup
Hiring of Stage and Venue Setup
Hiring of Sound System and Light Arrangement
Hiring of Sound System and Light Arrangement
Hiring of Civil Tents and Seating arrangement
Hiring of Civil Tents and Seating arrangement
Prize for Winners Trophy
Prize for Winners Trophy
Prize for Runners up Trophy
Prize for Runners up Trophy
Certificate for participants
Certificate for participants
Refreshment items with Crockery Drinking Water, Tea, Biscuit and Samosa
Refreshment items with Crockery Drinking Water, Tea, Biscuit and Samosa
Flex Banner Size 12 x 12 ft
Flex Banner Size 12 x 12 ft
Local Advertisements
Local Advertisements
Hiring of Generator Set
Hiring of Generator Set
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Hiring of Stage and Venue Setup | Hiring of Stage and Venue Setup | 1 | set | unnisadjt | 10 | |
| 2 | Hiring of Sound System and Light Arrangement | Hiring of Sound System and Light Arrangement | 1 | set | unnisadjt | 10 | |
| 3 | Hiring of Civil Tents and Seating arrangement | Hiring of Civil Tents and Seating arrangement | 1 | set | unnisadjt | 10 | |
| 4 | Prize for Winners Trophy | Prize for Winners Trophy | 30 | nos | unnisadjt | 10 | |
| 5 | Prize for Runners up Trophy | Prize for Runners up Trophy | 30 | nos | unnisadjt | 10 | |
| 6 | Certificate for participants | Certificate for participants | 150 | nos | unnisadjt | 10 | |
| 7 | Refreshment items with Crockery Drinking Water, Tea, Biscuit and Samosa | Refreshment items with Crockery Drinking Water, Tea, Biscuit and Samosa | 1,200 | nos | unnisadjt | 10 | |
| 8 | Flex Banner Size 12 x 12 ft | Flex Banner Size 12 x 12 ft | 2 | nos | unnisadjt | 10 | |
| 9 | Local Advertisements | Local Advertisements | 5 | nos | unnisadjt | 10 | |
| 10 | Hiring of Generator Set | Hiring of Generator Set | 1 | nos | unnisadjt | 10 |
Required Documents
Copy of PAN Card
Copy of GSTIN registration certificate
Self-declaration of not being blacklisted by Government/Defense establishments (court affidavit)
Non-disclosure agreement and bidder rating in GeM
Working sample for inspection of quality prior to technical evaluation
Hard copies of all BOQ documents submitted to consignee address before technical evaluation
OEM authorization certificates and after-sales service details
Installation/Commissioning/Training/Maintenance capabilities and details of service centers
Reverse Auction Schedule
Start
29-Dec-2025, 11:00 am
End
30-Dec-2025, 11:00 am
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | PRINTING HUB Under PMA | - | 18-12-2025 19:01:36 | |
| 2 | RAGINI ENTERPRISES Under PMA | - | 19-12-2025 16:06:38 | |
| 3 | SRK TRADING CO Under PMA | - | 18-12-2025 18:34:02 | |
| 4 | TRIVENI ENTERPRISES Under PMA | - | 18-12-2025 16:48:08 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | TRIVENI ENTERPRISES Under PMA Winner | ₹3,99,400 | Item Categories : Hiring of Stage and Venue Setup,Hiring of Sound System and Light Arrangement,Hiring of Civil Tents |
| L2 | SRK TRADING CO (MSE) Under PMA | ₹3,99,800 | Item Categories : Hiring of Stage and Venue Setup,Hiring of Sound System and Light Arrangement,Hiring of Civil Tents |
| L3 | RAGINI ENTERPRISES Under PMA | ₹3,99,800 | Item Categories : Hiring of Stage and Venue Setup,Hiring of Sound System and Light Arrangement,Hiring of Civil Tents |
🎉 L1 Winner
TRIVENI ENTERPRISES Under PMA
Final Price: ₹3,99,400
Frequently Asked Questions
Key insights about SIKKIM tender market
How to bid for the Indian Army event equipment tender in North Sikkim 2025
Bidders must submit PAN and GST certificates, self-declaration of non-blacklisting, and OEM authorizations. Provide working samples for quality inspection, hard copies of BOQ documents, and service capability details. Adhere to the option clause allowing 25% quantity variation and ensure timely delivery with OEM warranty certificates.
What documents are required for the North Sikkim event equipment tender submission
Required documents include PAN Card, GSTIN certificate, self-declaration, non-disclosure and GeM rating, working sample for inspection, hard copies of BOQ, OEM authorization, and after-sales service details. Ensure submission before technical evaluation and provide service center information within India.
What are the technical specifications for stage, sound and tents in this tender
The tender lists categories like stage and venue setup, sound system, light arrangement, civil tents and seating, plus related banners and refreshments. A working sample must be provided for quality verification; OEM warranties are required at delivery; no explicit numeric specs provided in the notice.
When is the delivery window for order quantities under the option clause
Delivery time scales with the option clause: additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend delivery within the contracted rates during currency.
What is the warranty requirement for supplied goods in this tender
Warranty is 1 year from final acceptance or after installation completion, whichever occurs last. OEM warranty certificates must be submitted at delivery. Service centers in India must be declared and capable of on-site maintenance and troubleshooting during the warranty period.
What are the eligibility criteria for participating in this Indian Army tender
Eligibility requires not being blacklisted, valid PAN and GST registrations, ability to provide working samples for inspection, and OEM authorizations with after-sales support. The bid must be a single-seller supply and conform to performance verification at consignee location.
What is the estimated contract value and scope of supply in this tender
Estimated value is ₹400,000. Scope includes supply of goods for stage/venue setup, sound/light, civil tents and seating, trophies, participant certificates, refreshments, banners, and a generator set. No installation services are specified; delivery must meet the option clause requirements.
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Documents 4
GeM-Bidding-8690523.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS