Indian Army Procurement West Delhi Clay Pots PVC Form Board Acrylic Display Stands 2026 Tender
Progress
Key Highlights
- • CRITICAL: Quantity variation allowed up to 25% at order placement and during currency
- • Unique items: clay pots in 12/10/8-piece sets, PVC form boards with printing, acrylic display stands, velvet-trimmed notice boards
- • Delivery extension formula based on added quantity with a minimum 30 days
- • Samples required for conformance; no explicit size or standard values provided
- • No explicit EMD or estimated value disclosed; confirm at bid submission
- • No specified warranty, penalties, or AMC terms in data; bidders must seek clarifications
- • West Delhi, Department Of Military Affairs procurement for Indian Army
- • BOQ items listed as N/A quantities; emphasis on sample-based conformity
- • Right to increase or decrease quantity up to 25% during contract lifecycle
Tender Overview
The Indian Army, Department Of Military Affairs, West Delhi (110008) invites bids for multiple generic display and decor items including clay pots in variants of 12, 10, and 8 pieces as per samples, PVC form boards with printing per sample, acrylic triangular display stands, notice boards with red velvet and stands (4x3 feet), and a 3x2 feet foot mat. The procurement is aimed at standard display fixtures and packaging-adjacent items for internal or ceremonial use. The buyer reserves scope to adjust quantities by up to 25% during order placement and throughout the contract period at contracted rates, with delivery timelines linked to the original delivery order. Unique aspects include flexible quantity adjustments and sample-conformant specification requirements.
Technical Specifications & Requirements
- Product categories include: clay pot sets (12, 10, 8 per set), PVC form boards with printing, acrylic triangular display stands, notice boards with red velvet and matching stands (4x3 feet), and foot mats (3x2 feet).
- No explicit technical standards or dimension details are provided in the tender data; delivery terms reference sample conformity and delivery window tied to original order.
- BOQ lists 7 items with N/A quantities, suggesting itemized assay against samples rather than quantified line items. The Esimated Value and EMD are not disclosed.
- The only clear condition is the option clause allowing ±25% quantity change and extended delivery time proportional to added quantity, with a minimum 30 days.
Terms, Conditions & Eligibility
- EMD not specified; bidders should prepare as per standard T&C for government tenders and verify local bid security requirements.
- Delivery timeline: adjusted by option clause; extended duration formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Payment terms are not explicitly stated; bidders should align with standard military procurement practice and confirm milestones.
- Documentation: submit sample conformity evidence, and ensure compliance with any OEM or brand specifications if samples dictate design.
- Compliance: bid must adhere to the Buyers’ right to scale quantity up to 25% during contract and currency, with rates fixed.
- Warranty, penalties, and performance bonds are not detailed and require bidder confirmation during bid submission.
Key Specifications
-
Product/service names: clay pots (12/10/8 per set), PVC form board with printing, acrylic triangular display stand, notice board with red velvet and stand (4x3 ft), foot mat (3x2 ft)
-
Quantities: sets and boards as per sample; BOQ shows 7 items with N/A quantitative data
-
EMD/Estimated value: Not disclosed; verify during bid submission
-
Experience: prior experience in supplying display decor or government procurement preferred
-
Quality/standards: not specified; bidders to ensure sample conformity and exact replication of samples
Terms & Conditions
-
Quantity may be increased/decreased by up to 25% at contract award and during currency
-
Delivery timelines scale with added quantity, minimum 30 days
-
Examination of samples required for conformity; no explicit specs in data
Important Clauses
Option Clause and Delivery Extension
Purchaser may modify quantity by up to 25% during contract and currency; extension time is (additional quantity/original quantity) × original delivery period, minimum 30 days
Delivery Schedule
Delivery period tied to last date of original delivery order; extended periods follow option clause
Penalties/Liquidated Damages
Not specified in tender data; bidders should seek explicit LD terms during bid submission
Bidder Eligibility
-
Experience in supplying display decor or related items to government bodies
-
Financial stability evidenced by latest audited statements
-
GST registration and PAN card active status
Tender Data
Bid Details
Quantity
362
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
clay pot of 12 nos as per sample , clay pot of 10 nos as per sample , clay pot of 08 nos as per sample , pvc form board with printing as per sample , acrylic triangular display stand as per sample , notice board with red velvet along with stand 4x3 feet as per sample , foot mat size 3x2 feet as per sample
Pre-Bid & Qualification
Pre-Bid Date
20-10-2026 16:00:00
Pre-Bid Venue
BSO Office, GE WEST Delhi
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
South West delhi
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | South West delhi | South West delhi | - | - | 200 | 20 | - |
Authority Records
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Documents 4
GeM-Bidding-10027596.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
7 Items Sign in to view GEM price trends Sign in for GEM prices
clay pot of 12 nos as per sample
clay pot of 12 nos as per sample
clay pot of 10 nos as per sample
clay pot of 10 nos as per sample
clay pot of 08 nos as per sample
clay pot of 08 nos as per sample
pvc form board with printing as per sample
pvc form board with printing as per sample
acrylic triangular display stand as per sample
acrylic triangular display stand as per sample
notice board with red velvet along with stand 4x3 feet as per sample
notice board with red velvet along with stand 4x3 feet as per sample
foot mat size 3x2 feet as per sample
foot mat size 3x2 feet as per sample
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | clay pot of 12 nos as per sample | clay pot of 12 nos as per sample | 200 | nos | bsowestdc | 20 | |
| 2 | clay pot of 10 nos as per sample | clay pot of 10 nos as per sample | 50 | nos | bsowestdc | 20 | |
| 3 | clay pot of 08 nos as per sample | clay pot of 08 nos as per sample | 50 | nos | bsowestdc | 20 | |
| 4 | pvc form board with printing as per sample | pvc form board with printing as per sample | 20 | nos | bsowestdc | 20 | |
| 5 | acrylic triangular display stand as per sample | acrylic triangular display stand as per sample | 30 | nos | bsowestdc | 20 | |
| 6 | notice board with red velvet along with stand 4x3 feet as per sample | notice board with red velvet along with stand 4x3 feet as per sample | 2 | nos | bsowestdc | 20 | |
| 7 | foot mat size 3x2 feet as per sample | foot mat size 3x2 feet as per sample | 10 | nos | bsowestdc | 20 |
Categories
1
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Required Documents
GST certificate
PAN card
Experience certificates for similar display/procurement projects
Financial statements (latest audited)
EMD submission evidence (as per tender terms)
Technical bid documents confirming sample conformity
OEM authorizations or brand approvals if required by samples
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for clay pots and display items tender in West Delhi?
To bid for this Indian Army procurement, bidders should prepare GST registration, PAN, financial statements, and experience certificates. Ensure sample conformity for clay pots (12/10/8 per set), PVC form boards, velvet notice boards, and acrylic stands, and submit EMD as per local guidelines. Clarify any missing specifications before submission.
What documents are required for the West Delhi tender in 2026?
Required documents typically include GST certificate, PAN card, latest audited financials, experience certificates, OEM authorizations if applicable, and EMD submission. Technical bid must confirm sample conformity for the listed items and include any brand/OEM approvals if samples specify brand names.
What are the delivery terms for quantity variation in this tender?
Delivery terms permit up to 25% quantity variation at contract placement and during currency. The extended delivery time is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
Which standards or specifications are required for these display items?
No explicit standards are listed in the data. Bidders should rely on sample conformity and any brand-specific requirements. Ensure the final products replicate sample design for pots, boards, stands, velvet notice boards, and foot mats.
What is the expected scope of samples for conformity in this tender?
Bidders must submit samples matching the 12/10/8 piece clay pots, PVC form boards with printing, acrylic triangular stands, velvet-trimmed notice boards (4x3 ft), and 3x2 ft foot mats; conformity to samples is a key evaluation factor.
When is the delivery deadline after original order in this tender?
Delivery timing follows the last date of the original delivery order; with option-based quantity changes, the extended period is calculated per the stated formula with a minimum 30 days.
How to verify EMD requirements for this Indian Army procurement in Delhi?
EMD details are not disclosed in data; bidders should submit the standard EMD as per government tender norms, and confirm the exact amount and mode (DD/online) during bid submission.
What documents demonstrate experience for government display item procurement?
Submit project completion certificates, purchase orders, and customer references for similar display decor items to prove capability in supplying clay pots, boards, stands, and notice boards in government or large institutional settings.